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Page 1: Accounts Payable Administrator - EE Technologieseetechinc.com/uploads/Careers/Accounts Payable Administrator (11-13...The Accounts Payable Administrator is a general clerical position

JOB DESCRIPTION

Position Title Accounts Payable Administrator Department(s) Accounting

Direct Report(s) None Revision/Approval/Date November 12, 2014 Pay Schedule Pay Type Hourly

JOB SUMMARY The Accounts Payable Administrator is a general clerical position in our Accounting Department. This position is responsible for processing accounts payable invoices through a paperless system and initiating timely payment according to vendor terms. The AP Administrator reviews vendor statements and identifies issues in a timely manner to ensure no interruption in the flow of goods and services to the company.

RESPONSIBILITIES • Retrieve invoices from emails, vendor portal locations and mail • Review all invoices for appropriate documentation and approval according to company policy • Sort, code, match, and enter invoices into ERP system • Process check runs and electronic payments • Create debit memos for returns to vendor • Maintain vendor files • Correspond with vendors and respond to inquiries • Research and resolve invoice discrepancies and issues • Monitor accounts and reconcile vendor statements to ensure payments meet terms and all

discounts are taken • Perform alpha-numerical data entry, scanning, and filing • Compile monthly reports and reconciliations • May aassist with month-end closing activities • Provide supporting documentation for audits or projects • Maintain documentation of detailed desk procedures Process annual 1099’s • May be asked to perform other duties at a lower level or higher level of proficiency or not related

to this classification

EDUCATION / EXPERIENCE REQUIREMENTS o High School diploma or GED o Minimum 2 years accounts payable or bookkeeping experience o Knowledge of accounts payable and general accounting procedures o Proficiency with Microsoft Excel o Excellent data entry skills

SKILLS AND ABILITY REQUIREMENTS

o Effective verbal and written communication skills along with excellent interpersonal skills o Strong organizational and planning skills o Detail oriented o Ability to work under pressure, prioritize, and complete multiple tasks within strict deadlines o Using logic and reasoning to offer solutions to problems o Exercise judgment and maintain confidentiality

Page 2: Accounts Payable Administrator - EE Technologieseetechinc.com/uploads/Careers/Accounts Payable Administrator (11-13...The Accounts Payable Administrator is a general clerical position

JOB DESCRIPTION

Position Title Accounts Payable Administrator Department(s) Accounting

Direct Report(s) None Revision/Approval/Date November 12, 2014 Pay Schedule Pay Type Hourly

EXPECTATIONS

o Actively contribute to department and company goals. o Make suggestions for improvement in areas of cost reduction, processes, quality and productivity. o Maintain a clean and safe work area.

PHYSICAL REQUIREMENTS:

o Temperature: 65 – 75 degree o Humidity: Normal o Other Hazards: None (poor ventilation, chemical, electrical, etc.) o Percentage of time spent outside: 0% o Protective Clothing Required: ESD Smock o Physical Activity: Sit – 65% Stand - 10% Walk – 10%

Squat - 2% Bend - 2% Twist - 1% Lift – 10% Kneel - 0% Drive - 0% Climb - 0% Crawl – 0%

o Reach above shoulder - _% Other - _% o Maximum consecutive time during the normal workday for each activity: Sit – 120 min Stand - 10min Walk – 10 min

Squat - 2min Bend - 2min Twist - 1min Kneel - 0min Drive - 0min Lift – 5 min Crawl – 0min Reach above shoulder: _min Push - _min Pull - _min o Tools/Equipment Used: Frequency of Use:

1-33% 34-66% 67-100% Computer X

Repetitive Use of Hands & Feet: Not Req’d Occasional Frequent Continuous Simple Grasping X Pushing/Pulling X Typing/Data Entry X Fine Manipulation X

Page 3: Accounts Payable Administrator - EE Technologieseetechinc.com/uploads/Careers/Accounts Payable Administrator (11-13...The Accounts Payable Administrator is a general clerical position

JOB DESCRIPTION

Position Title Accounts Payable Administrator Department(s) Accounting

Direct Report(s) None Revision/Approval/Date November 12, 2014 Pay Schedule Pay Type Hourly

Repetitive use of foot in operating machine controls

X

Sensory Requirements: Good eye sight. Weight required to be manually lifted each normal work day: (Occasional = 1-33%, Frequently = 34-66%, Continuous = 67-100%) Not Req’d Occasional Frequent Continuous Up to 10 pounds X Up to 20 pounds X Up to 35 pounds X Up to 50 pounds X Up to 75 pounds X Up to 100 pounds X Over 100 pounds X

Lifting and Carrying: Files and supplies under 10 pounds.