8.1 southern tablelands regional library cooperative review · · 2016-06-178.1 southern...

Ordinary Council Meeting 22 June 2016

Director of Planning Reports – Page 53 of 137

8.1 SOUTHERN TABLELANDS REGIONAL LIBRARY COOPERATIVE REVIEW

FILE: C.29.01.11 – CC

SYNOPSIS

To present a review of the Library Cooperative arrangements in light of the proposed increases by Goulburn Mulwaree Council to the contributions for participating Councils and to examine the option of a stand-alone service.

OPERATIONAL PLAN AND BUDGET IMPLICATIONS

Budget implications of staying in the Library Cooperative or moving to an independent service delivery model are examined in the report

COMMUNICATION PLAN

Library members can be directly informed of changes to the service if the option of a stand-alone library is adopted.

SUSTAINABILITY IMPLICATIONS

Social Potential for some changes for library members depending upon the approach taken to service delivery

Economic Service delivery costs

Environment N/A

Governance The Library Act 1939 governs library operations in NSW.

The Southern Tablelands Library Cooperative Agreement governs the arrangements for library services between Upper Lachlan, Goulburn Mulwaree and Yass Valley Councils.

RECOMMENDATION

That

1. The Yass Valley Library Service move to an independent model of service delivery

2. A new Library Management System be purchased

Attachments: Nil

REPORT

1. Background

In 2012 Yass Valley Council joined with Goulburn Mulwaree and Upper Lachlan Shire Councils to form the Southern Tablelands Library Cooperative (STLC); with the Administering Council being Goulburn Mulwaree.

The Southern Tablelands Library Cooperative Agreement (2012 – 2015) was to end on the 30 June 2015. It was agreed in December 2014 to extend this agreement for another 12 months. This was extended again for a further 12 months in December 2015. The Agreement now expires on 30 June 2017.

In December 2015, as per the STLC Agreement, Goulburn Mulwaree Council (as the Administering Council) provided a copy of the draft Annual Operating Plan for the subsequent year (incorporating



the draft Annual Budget endorsed by the Committee) to each Participating Council. The budget provided for an increase in contributions within the 5% cap provided for within the Agreement.

In February 2016 Council considered the Library Cooperative minutes and resolved that:

i) The draft Annual Operating Plan 2016-2017 as presented to the Committee be endorsed in accordance with the Library Cooperative Agreement requirements with the Yass Valley contribution for 2016/2017 being $59,140

ii) The Library Cooperative Agreement be extended to 30 June 2017

iii) Goulburn Mulwaree Council be advised of the decision.

In January 2016, the General Manager of Goulburn Mulwaree Council advised that a number of previously unidentified overhead costs had not been taken into account when the 2016/17 Operating Plan (which contains the budget for 2016/17) was being developed. As a result the Yass Valley 2016/17 contribution would increase by $65,282.

The contributions to Goulburn Mulwaree from 2012 to 2016 and the proposed charges for 2016/17 are summarised in the following table:

Annual Charges 2012-13 2013-14 2014-15 2015-16 2016-17 Library Management System $9,991 $10,439 $10,693 $11,388 $11,965

GMC IT Support $26,244 $28,188 $25,276 $29,076 $28,644

Web branch $2,964 $3,096 $3,171 $3,378 $3,549

Management Fee $4,452 $4,766 $4,882 $5,127 $5,382

Netloan $5,786 $4,340 $8,000 $8,000 $9,600

GMC Library Overheads $65,282

Total $49,437 $50,829 $52,022 $56,969 $124,422

The proposed contribution to Goulburn Mulwaree for 2016/17 more than doubles Council’s 2015/16 contribution. There has been no indication from Goulburn Mulwaree what this fee will be in the future years.

Yass Valley Council has prepared its Operating Plan (and budget) for 2016/17 based on the contributions presented to the Library Cooperative in December 2015 and endorsed by Council in February 2016 (i.e. $59,140).

It should also be noted that under the Agreement Goulburn Mulwaree Council, as the Administering Council, provides a book purchasing and cataloguing service on behalf of all participating Councils. The combined purchasing arrangement is intended to achieve cost savings through economies of scale. In 2015/16 Yass Valley contributed $107,000 for additional library resources under this arrangement (i.e. $72,000 for book and online resources and $35,000 for cataloguing).

The Goulburn Mulwaree General Manager argues that there is no Cooperative Agreement in place as it expired in June 2015 and was not extended in accordance with the terms of the Agreement (as the Agreement did not provide for extensions less than 3 years). Regardless of the terms of the agreement all Participating Councils agreed to the annual extension at the AGM that was held in December 2015 on the basis that it made sense in the context of the uncertainty around Local Government due to Fit for the Future and as Yass Valley Council intended to undertake a review of library services.

Arguably there is a contract between the participating Councils i.e.

Offer made – budget presented at the Library Cooperative Annual General Meeting (AGM) outlining contributions for each participating Council for the service

Consideration – monetary contribution required from each Participating Council

Acceptance – Adoption of the budget by the Library Cooperative and acceptance by each Participating Council

Which view on the Agreement prevails is likely to be subject to a legal dispute resolution process. Consequently a stand-alone alternative for the Yass Valley Library service has been investigated.



2. Stand-Alone Library

A stand-alone library involves the service operating independently of Goulburn Mulwaree. Under this model Yass Valley Council would become responsible for providing all the services currently operating out of Goulburn Mulwaree. Central to this is a Library Management System. The present Yass Valley service is dependent upon the Goulburn Mulwaree library management system and as such Yass Valley Council shares the cost of the system with the other Participating Councils.

Council would also become responsible for resource acquisition and cataloguing. Again these are services provided by Goulburn Mulwaree on behalf of the Cooperative and there are some cost savings through the combined purchasing power to the Participating Councils. These advantages may be somewhat diminished by the procurement arrangements established through the Local Government NSW which have negotiated contract prices on behalf of all member organisations (including Yass Valley). Library resources are part of the contract prices negotiated.

The Cooperative arrangement provides the Yass Valley community access to a larger collection of library resources. If Council withdraws from the Cooperative this access is reduced. However interlibrary loans to access the larger collection can be provided if necessary.

2.1 Library Management System

The purchase of a library management system has been investigated and is estimated to cost $45,000 over 5 years or approximately $17,000 in the first year followed by annual payments of $7,000.

A further $20,000 to install and implement the system and provide new library cards would also be required however this ‘set up’ cost would not be incurred in subsequent years.

Ongoing internal IT support and maintenance for library management system is estimated to be $28,000.

A comparison of the cost of a new library management system with contributions to the Cooperative for 2016/17 are summarised in the following table:

Cooperative Stand-Alone

Agreement Revised Contribution

Library Management System IT Support Netloan Web Branch (Web site) Management Fee

$11,965 $28,643 $9,600 $3,549 $5,393

$124,422 $6,836 $28,000

$9,600

One off implementation costs (Library cards & Library Management System start up)

$0 $0 $13,164

TOTAL $59,150 $124,422 $57,600

The cost of a new library management system is clearly attractive when compared with revised contributions to the Cooperative.

While Goulburn Mulwaree has not provided any indication of future costs, the 5 year estimate (based on 5% is outlined in the following table:

2016/17 2017/18 2018/19 2019/20 2020/21 Annual Contribution

$59,150 $62,108 $65,213 $68,474 $71,898

Revised Contribution

$124,422 $130,643 $137,175 $144,034 $151,236

Stand-Alone $57,600 $46,658 $50,534 $53,060 $55,713

Again the cost of a new library management system compares favourably with continuing to make contributions to Goulburn Mulwaree.

2.2 Inter-Library Loans

Public libraries in NSW must make their book resources ‘freely’ available to other public libraries as inter-library loans. For libraries not part of the Cooperative the cost to Council for providing



this service is the cost of the return book postage. These costs are included in the general operational costs for the library and are offset by a fee to the borrower.

For library resources within the collection of the combined Cooperative borrowers do not pay an inter-library loan fee. This cost is absorbed by each of the branch libraries. At present, the cost of moving resources between the libraries of the Participating Councils, costs Yass Valley $5,500 annually. If the Yass Valley library was a stand-alone service this amount would be an annual saving that could be used to offset costs that are associated with inter-library loans.

2.3 Staffing

For a stand-alone library service additional tasks are required to be undertaken include the selection and cataloguing of resources, end processing, overseeing the Library Management System, and administering technical / computer resources such as the online resources.

In 2015/16 Yass Valley contributed $107,000 for additional library resources and cataloguing (i.e. $72,000 for book and online purchases and $35,000 for cataloguing). Cataloguing is mainly staff time activity involved in adding a new purchase to the system.

If Yass Valley was to stand alone then the library service would undertake the purchasing of resources and would incur the cataloguing costs rather than making a contribution to Goulburn Mulwaree for this service. This would result in additional staff resources at Yass Valley which can be covered by the 2016/17 budget allocation for library resources.

3. Impact on Library Members

The anticipated impacts associated with moving to a stand-alone service include:

New Library Management System

Anecdotal evidence from Tenterfield Library who recently changed Library Management Systems reported no major customer issues with the changeover.

Change over in Library membership cards

Access to Resources Library members will have the same access to online resources as they had under the Cooperative.

Access to physical resources will be restricted to what is in the Yass Valley collection. However, resources will still be available through Inter-Library Loan.

Suggestions for purchase can be made directly to staff responsible for purchasing.

Book Clubs Book Club Kits and the management of the Book Clubs is undertaken by Goulburn Mulwaree and $150 per book club is paid to Goulburn Mulwaree for this service.

Negotiations with Goulburn Mulwaree may need to be made to allow Yass Valley members continued access to these kits.

Yass Valley Library currently has 12 book groups that utilise this service.

4. Budget Implications

The budget implications of moving to a stand-alone library are summarised in the following table:

Cost Cumulative Total

Cooperative Contribution to Goulburn Mulwaree $59,150 Add Purchasing/Cataloguing to Goulburn Mulwaree $107,000 $166,150 Less cost of new library management system $6,836 $159,340 Less Implementation costs $13,164 $146,176 Less Yass Valley IT Support $37,600 $108,576 Less Book Purchases $72,000 $36,576 Plus savings from stock movement between branches

$5,500 $42,076

Less Additional Staff $35,000 $7,076


Director of Planning Reports – 7 of 137

Moving to a stand-alone library service (including additional staff resources to undertake purchasing and cataloguing) is estimated to result in a modest surplus of $7,076.

While access to resources is limited to the Yass Valley collection inter-library loans can provide access to other public library resources including those of Goulburn Mulwaree and Upper Lachlan libraries. The cost of any increase in inter-library services will only become apparent should the library move to a stand-alone service.

5. Options

There are effectively two options for Council i.e.

Continue as a member of the Cooperative

Become a stand-alone library

Continued participation in the Cooperative requires annual contributions to Goulburn Mulwaree and utilising their book purchasing/cataloguing service. Council would need to be prepared to pay the increased contributions or seek enforcement of the Agreement/contractual arrangements.

Paying the increase contribution requires an additional $65,282 to be added to the 2016/17 library budget (by reprioritising other services or projects) while disputing the Agreement would involve unknown legal costs. It should also be noted that if Council was successful in having the Agreement upheld this would only be applicable to 30 June 2017 as Goulburn Mulwaree would simply present their revised costs and contributions to the next Annual General Meeting of the Cooperative.

The alternative is for Council to move to a stand-alone library service. This is estimated to generate savings of $7,076. A new library management system and additional staff resources will be required for this option. Library members may need to rely on increased use of inter-library loans to access wider resources than those held in the Yass Valley collection.

Any move to a stand-alone library would occur during the 2016/17 financial year which will mean Council will need to make a pro rata contribution to Goulburn Mulwaree until the new library management system is operational.

It is recommended that the Yass Valley Library Service move to an independent model of service delivery and withdraws from the Southern Tablelands Library Cooperative.



8.2 DEVELOPMENT APPLICATION NO 5.2016.53.1 - STORAGE SHED, 7 BOGOLONG STREET, BOWNING

FILE: PR.6895 – JTK

SYNOPSIS

To consider Development Application No 5.2016.53.1 for a storage shed and rainwater tank at 7 Bogolong Street, Bowning (refer Attachment A). The proposed development involves a variation to Council’s setback policy.


Resources for development assessment are provided for in the current Operational Plan.

COMMUNICATION PLAN

The proposal was placed on public exhibition for 21 days and included notice to adjoining and nearby landowner. There were no submissions received.


Social Impacts considered as part of planning assessment

Economic Impacts considered as part of planning assessment

Environment Impacts considered as part of planning assessment

Governance Applications required to be considered in accordance with the Environmental Planning & Assessment Act 1979

RECOMMENDATION

That conditional Development Consent be granted for Development Application No. 5.2016.53.1 for the erection of a storage shed and a rainwater tank at 7 Bogolong Street, Bowning.

Attachments: A. Locality Plan

B. Supporting Documentation

C. Draft Conditions

REPORT

1. Application Details

Date Received - 7 March 2016

Land - 7 Bogolong Street, Bowning

Area - 1,700m2

Zoning - RU5 – Village

2. Proposal

The submitted application involves the erection of a storage shed and the installation of a rainwater tank. The proposed storage shed and rainwater tank are proposed to be located forward of the building line set by the dwelling house.

Originally the submitted proposal had a wall height of 3m and a 900mm setback to the front property boundary. The size of the proposed shed combined with the setback variation was identified as a concern and a structure more consistent with a standard ‘garage’ and presented as an extension of the dwelling was suggested as more desirable. In negotiations with the Applicant it was suggested the wall height be reduced from 3m to 2.4m and the shed setback be a minimum of 3m from the front property boundary by either reducing the length or moving it further back on the site. The Applicant revised the wall height of the proposal to 2.7m and increased the front setback to 2m.



Details of the revised proposed development are included as Attachment B.

3. Site Description and Locality

The site is located in a Bogolong Street, Bowning (refer Attachment A). This area characterised by dwelling houses and associated outbuildings but the built form is not consistent. There is an unformed road reserve along the eastern boundary of the property.

The site fronts Bogolong Street with the Hume Highway located approximately 60-70m to the south on the opposite side of the street. The site is directly visible from the Hume Highway. The subject lot is trapezoid shaped with the existing dwelling and minor outbuildings spanning almost the full street frontage restricting vehicular access to the rear of the lot.

4. Referrals

The application was referred to the Road & Maritime Services (RMS) for comment due to the proximity of the structure to a classified road (i.e. Hume Highway). The RMS raised no objections to the proposal.

5. Assessment

An assessment of the proposal has been completed in accordance with the planning legislation. The proposal generally complies with the relevant planning controls, policies and guidelines other than the building setback.

The planning issues identified relate to the setback variation.

The storage shed and rainwater tank are proposed to be located forward of the dwelling house and does not achieve a 6m minimum setback specified in Council’s Building Line – Urban Policy.

Council’s Land Zone 2(v) Village (Bowning Village) Development Control Plan provides guidance in relation to setbacks i.e. building locations will be considered on merit where there is a lack of a defined setback.

The Applicant has provided a detailed submission as to why a variation to Council policy should be supported in this instance (refer Attachment B) i.e.

There is physically nowhere else on the site to locate a storage shed

The current streetscape is not uniform and there is variation within the setbacks of structures on neighbouring sites

The storage shed will create noise suppression from the Hume Highway

The proposed shed will result in a positive amenity outcome as it will allow for the storage of vehicles, tools and equipment to be stored out of sight

The option of locating the shed at the rear of the dwelling with access off the unformed road adjoining the site has not been examined. This option would require the landscaped rear garden to be modified and access formed along the unmade road reserve.

It is acknowledged that there is limited space available on the site to erect a storage shed. It is also acknowledged and accepted that the intention for constructing the storage shed is to ensure the vehicles and tools are stored in a tidy manner.

However, the storage shed proposed is larger than a standard ‘garage’ and its appropriateness forward of a dwelling in a village environment needs to be considered. The suitability of a site for a particular development needs to be considered and the lack of alternative building areas does not automatically warrant a variation to Council policy. It is a generally accepted planning principal that outbuildings should not be located forward of dwelling houses in village and urban environments.

The siting of the shed in order to create noise suppression from the Hume Highway has not be given any considerable weight as there are alternative architectural treatments that could be undertaken to achieve this outcome.

The streetscape and built form in the locality is not consistent. There is a 1.8m high Colorbond fence across the front of the western neighbouring property which almost abuts up to the front of the proposed storage shed, reducing the impact of the development being located forward of the dwelling house. It is also noted that the proposed storage shed will screen an array of structures on the neighbouring property which are currently visible from the street.

Although still larger than suggested, the Applicant has made concessions and submitted an amended proposal reducing the wall height from 3m to 2.7m and increasing the front setback from 900mm to 2m. The Applicant has also indicated a willingness to plant vegetation to improve visual amenity.



The proposed storage shed is still considered larger than preferred, however, on balance, allowing this storage shed to be located forward of the building line on the site does not represent a significant detrimental impact to the streetscape given there is inconsistency in the building line and built form in the locality.

6. Conclusion

From the assessment of the proposal it is recommended that a Development Consent be issued. Draft conditions are included in Attachment C.

8.2 Development Application No 5.2016.53.1 - Storage Shed, 7 Bogolong Street, Bowning

Attachment A Locality Plan



Attachment B Supporting Documentation



Attachment C Draft Conditions


Draft Conditions – 5.2016.53.1 – 7 Bogolong Street, Bowning PART A - GENERAL CONDITIONS (1) Consent is granted generally in accordance with the plan(s) and details submitted to Council

with the Development Application. The plan and details have been stamped and attached to this consent. The development shall be carried out in accordance with the stamped plans or as modified by these conditions;

(2) Work on any building shall not commence until a Construction Certificate, complying in all

respects with the provisions of the Environmental Planning and Assessment Act 1979, Environmental Planning and Assessment Regulation 2000 and the Building Code of Australia, has been issued;

Note: A Construction Certificate Application has not been lodged with Council (3) This approval relates only to the development referred to in the development application and

specifically does not amount to an approval or acceptance by the Council of any works or buildings already erected on the land, whether or not those works or buildings are the subject of a prior development or building approval;

(4) The capacity and effectiveness of runoff and erosion control measures shall be maintained at

all times to the satisfaction of Council as shall any techniques to suppress dust and the tracking of sediment onto existing sealed roads;

(5) All adjustments to existing utility services whether caused directly or indirectly by this

proposed development are to be undertaken at the developer’s expense;

(6) The approved storage shed shall not at any time be occupied, inhabited or used for residential living, commercial or industrial activities without the separate development consent of Council;

(7) The colours and external materials used are to be compatible with those of existing

development in the locality.

Note: Zincalume is not permitted to be used for roof or wall panels; PART B - PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE

(1) The applicant shall submit to the Principal Certifying Authority, a copy of an Owner Builder

Permit or a Certificate of Insurance under the Home Building Compensation Fund for the proposed development as applicable under the provisions of the Home Building Act 1989.

(2) A report from a suitably qualified professional stating the soil classification of the site as required by AS 2870 - “Residential Slabs & Footings” shall be submitted to the Principal Certifying Authority.

(3) Structural drawings prepared by a suitably qualified and experienced Structural Engineer being submitted to and approved by the Principal Certifying Authority prior to the issue of a Construction Certificate. The plans shall detail:

(a) All reinforced concrete floor slabs and/or beams or raft slab (having due regard to the

possible differential settlement of the cut and fill areas where applicable); (b) Footings of the proposed structure; (c) Structural steel beams/columns;

PART C - PRIOR TO COMMENCEMENT OF WORK




(1) Council shall be informed of the name and details of the Principal Certifying Authority and the date construction work is proposed to commence, no later than 2 days prior to such commencement;

(2) Appropriate soil erosion and sediment control measures shall be installed; (3) A sign shall be displayed in a prominent position on any site on which building, work,

subdivision work or demolition work is being carried out.

The sign must list the following details:

The name, address and telephone number of the Principal Certifying Authority; and The name of the Principal Contractor and an after hours telephone number; and That unauthorised entry to the site is prohibited.

The sign must be maintained while the building work, subdivision work or demolition work is being carried out and removed upon completion;

(4) Public access to the site and building works, materials and equipment on the site is to be restricted, when building work is not in progress or the site is unoccupied.

Note: Public safety provisions must be in place prior to the commencement of any

demolition, excavation or building works and be maintained throughout construction;

(5) Toilet facilities must be provided at the work site on which work involved in the erection or demolition of a building is being carried out. Each toilet provided must be: a) a flushing portable toilet maintained under a service agreement with an accredited

service provider; or b) a standard flushing toilet connected to a public sewer; or c) a standard flushing toilet connected to an accredited on-site sewage management

facility approved by Council;

(6) The building(s) shall be set out by a registered surveyor to verify the correct position of each structure in relation to the property boundaries prior to the commencement of works. Evidence that the building(s) were set-out and have been located in accordance with the approved plans shall be submitted to the Principal Certifying Authority upon request. Note: If the Storage Shed is located less than 900mm from the boundary and the existing

dwelling a fire separating wall will be required in accordance with the NCC Building Code of Australia (as amended)

(7) Any contractor undertaking works in a Council road reserve shall be recognised by Council as

an “Approved Contractor” for such works.

The contractor shall also submit the following details to Council not less than three days prior to works commencing:

(a) A current public liability certificate with a minimum cover of $20 million; (b) Current Plant / vehicle insurances; (c) A certified traffic control plan for the proposed works.

PART D - INSPECTIONS (1) Critical stage building inspections must be carried out by the Principal Certifying Authority as

required by Clause 162A of the Environmental Planning and Assessment Regulation 2000. Note: Where Council is nominated as the principal Certifying Authority Inspections will be

required at the following stages of construction:




Inspection Hold Point

(a) After excavation of footings

and floor slab

Prior to pouring concrete, after placement of erosion and sediment control measures, on-site toilet and signage;

(b) Frame After external wall and/or roof cladding has been installed, prior to lining or concealing

(c) Stormwater Prior to backfilling or covering pipes and connections to services;

(d) Final All works relating to the proposed development are complete and all conditions of development consent are complied with.

(2) Upon inspection of each stage of construction, the principal certifying authority (or other

suitably qualified person on behalf of the principal certifying authority subject to the provisions of the Environmental Planning and Assessment Act 1979 and Regulation 2000) is also required to ensure that adequate provisions are made for the following measures (as applicable), to ensure compliance with the terms of Council’s approval:

a) Sediment control measures. b) Provision of perimeter fences or hoardings for public safety and restricted access to

building sites. c) Maintenance of the public place free from any unauthorised materials, waste

containers or other obstructions; PART E - CONSTRUCTION (1) All building work shall be carried out in accordance with the provisions of the Building Code

of Australia (as amended) and all relevant Australian Standards; (2) Noise generated during construction of the proposed development shall comply with the

provisions of the Protection of the Environment Operations Act, 1997; (3) All construction and or demolition waste associated with the development shall be disposed

of at a licensed waste management facility after being separated into components of:

Asbestos; Clean fill; Bricks, tiles, concrete; Steel; Other metals; Timber & vegetation; and Other material.

Any asbestos shall be handled, removed, wrapped and transported in accordance with relevant regulations and WorkCover requirements. Copies of receipts relating to the disposal of waste at a licensed waste management facility (or facilities) must be submitted to the Yass Valley Council upon request.

(4) To minimise soil erosion and sediment movement during construction, the following measures shall be implemented:

a) Removal and/or disturbance of vegetation shall be confined to the basal area of the

approved building, the site of permanent accessways, and land extending a maximum of three (3) metres beyond the outermost projection of the approved building.

b) Topsoil stripped from the construction site shall be stockpiled and protected from erosion until re-use during landscaping.




c) Stockpiles of construction and landscaping materials, and of site debris shall be located clear of drainage lines and in such a position that they are within the erosion containment boundary or are equivalently protected from erosion and do not encroach upon any footpath, nature strip or roadway.

d) Final site spoil shall be disposed of to the satisfaction of Council. e) Trenches shall be backfilled, capped with topsoil and compacted to a level at least

75mm above adjoining ground level; PART F – STORMWATER DRAINAGE (1) Stormwater drainage work shall comply with AS/NZS 3500.3, 2003 - Stormwater drainage;

(2) Stormwater collected from the development shall not cause nuisance to adjoining

landowners;

(3) Where up-stream surface water flows through the allotment the development shall not redirect or divert this water in such a manner that would intensify flows onto adjoining properties.

(4) Adequate provision shall be made for the disposal of roof water collected from the

development. In this regard roof water shall be piped and discharged to one of the following as applicable: (a) The street stormwater drainage system; (b) Inter-allotment stormwater drainage system; (c) A rubble pit designed by a suitably qualified person to cater for a 1 in 5 year rainfall

event. The pit design shall make suitable provision for overflow. PART G - PRIOR TO ISSUE OF A FINAL OCCUPATION CERTIFICATE (1) A Final Occupation Certificate will not be issued until all conditions of this consent have been

complied with in accordance with the provisions of the Environmental Planning and Assessment Act, 1979, and Regulation, 2000;

(2) Prior to the issue of any Final Certificate of Occupancy, individual Certificates of Compliance

are to be submitted to Yass Valley Council certifying that the following specialist work (as applicable to the development):

Plumbing/drainage work Electrical work

has been undertaken by a tradesperson licensed by the NSW Department of Fair Trading and complies with all relevant Australian Standards and the Building Code of Australia (as amended).

Note: A copy of the tradespersons license number, name, address and the Australian

Standards to which the certificate relates is to be included on any Certificate of Compliance submitted to Yass Valley Council;

(3) The existing driveway is to be extended to provide access to the storage shed per the

approved site plan;

(4) Landscaping is to be completed in accordance with the approved site plan. Landscaping must be maintained perpetuity to the satisfaction of Council;

Note: Planting used in landscaping works should, where possible, consist of species

endemic to the locality.




(5) The developer shall restore, replace or reconstruct any damage caused to road pavements, surfaces, street furniture, roadside drainage, street lighting or underground facilities as a result of the construction of the development;



8.3 ACT & REGION CATCHMENT MANAGEMENT STRATEGY 2016

FILE: E.04.04.00 – CB

SYNOPSIS

To seek endorsement of the ACT & Region Catchment Management Strategy following its public exhibition


Community Strategic Plan Long Term Goal 1.4 Practices in environmental sustainability are widely adopted throughout our local area.

Commitment to any individual action contained within the Strategy is subject to negotiation on a case by case basis following its endorsement.

COMMUNICATION PLAN

Draft Catchment Strategy placed on public exhibition April/May 2016.


Social Theme of the Draft Strategy directly relates to communities

Economic Theme of the Draft Strategy directly relates to regional development

Environment Themes in the Draft Strategy directly relates to environmental issues

Governance Overseen by ACT & Region Catchment Management Coordination Group set up under the ACT & NSW Memorandum of Understanding for Regional Collaboration

RECOMMENDATION

That the revised ACT & Region Catchment Management Strategy be endorsed.

Attachments: A. ACT & Region Catchment Consultation Report (Under Separate Cover)

REPORT

In October 2014, the ACT Government agreed to the establishment of an inter-jurisdictional statutory body under the Water Resources Act 2007, known as the ACT & Region Catchment Management Coordination Group.

Emeritus Professor Ian Falconer is the independent chair and membership is comprised of:

Relevant Directors-General or equivalent of the ACT Government Directorates

Chief Executive of the National Capital Authority

Managing Director Icon Water

Chair of the Upper Murrumbidgee Catchment Coordination Committee (representing community interests)

General Managers or Directors of the surrounding NSW Councils (i.e. Palerang; Queanbeyan City; Yass Valley; and Cooma-Monaro Shire Councils)

General Manager South East Local Land Services.

The first priority of the Coordination Group has been to develop a Catchment Management Strategy.

In March 2016 Council supported the public exhibition of the Draft ACT & Region Catchment Management Strategy.

The draft Catchment Strategy was open to public consultation from 11 April to 28 May 2016. Public consultation feedback (refer Attachment A) indicated strong support for the draft Catchment Strategy. Feedback was almost entirely of an operational nature and did not recommend any change of direction for the Strategy. All recommended changes have been incorporated into the final Catchment Strategy and approved by the Coordination Group at its last meeting on 24 May 2016.

A copy of the revised strategy is circulated separately to this report and is suitable for endorsement.



8.4 NATIONAL DISABILITY INSURANCE SCHEME

FILE: C.03.08.01 – CC

SYNOPSIS

To provide information regarding the introduction of the National Disability Insurance Scheme (NDIS) in Yass Valley and advising that a review of services that are delivered by Yass Valley Home Living Support Service will be undertaken to determine the financial and operational impacts that will be associated with introduction of the NDIS.


N/A

COMMUNICATION PLAN

N/A.


Social Services to support people with disability need to continue to be accessible by residents in Yass Valley.

Economic Council’s involvement in community service programs has been based on expected grant income matching expected direct expenditure on the programs

Environment N/A

Governance The NSW Disability Inclusion Act (2104), NSW Disability Inclusion Regulation 2014, and various guidelines and service model specifications that are issued by the NSW Department of Families & Community Services provide the legislative framework for delivering services under the current funding agreement.

RECOMMENDATION

That the information be noted.

Attachments: Nil

REPORT

The National Disability Insurance Scheme (NDIS) will commence operation in Yass Valley from the 1 July 2016. The NDIS is a Commonwealth Government initiative and will, over time, replace all programs that are funded by the NSW State Government and administered by the Department of Ageing, Disability & Home Care for the provision of care to support people aged under 65 years that need assistance to live an ordinary life.

The NDIS is administered by a new agency known as the National Disability Insurance Agency (NDIA).

Under the NDIS people aged under 65 with disability will be assessed for their needs by Local Area Coordinators (LACs) that are employed by the NDIA. People that are currently receiving respite services that are delivered by Yass Valley Home Living Support Services (YVHLSS) are automatically eligible for funding under the NDIS. Once the persons eligibility for the scheme has been confirmed, the LACs will work with the person to develop a client centred support plan.

The support plan provides information that is used to determine the level of funding that each individual receives for the first year. The support plan is to be reviewed on an annual basis by the LACs. Funding to support the person’s needs may be held in credit by the NDIA or the person may choose to self manage their package.

Once a care plan is in place the person can chooses to purchase the support services from a service provider of their choice.



Service providers are required to obtain approval and accreditation from the NDIA to deliver services under the NDIS. Yass Valley Home Living Support Service has obtained preliminary approval to become an approved provider under the NDIS.

The NDIA has determined the maximum fee level that can be charged for each type of support. Approved Service Providers are able to set their own fees, up to the maximum amount specified ie they may choose to deliver the service for less than the maximum fee allowable under the NDIS, thereby creating an compeditive edge in the market.

Yass Valley Home Living Support Service (YVHLSS) commenced in 2006 and it has received NSW State Government funding to provide support services to people with disability since this time. Council’s current funding agreement with the Department of Families & Communty (FAC) Services ends on the 30 June 2018 however funding will be reduced gradually from the 1 July 2016 as existing clients transition to the NDIS.

Currently Yass Valley Council receives $97,403 per annum to deliver support services to people with disability. These funds are used to fund both direct service delivery and indirect costs (administration staff salaries and utilities). Costs that were previously funded under the block funding method will need to be covered by income that is derived from individual packages. At this point in time it is uncertain how many packages YVHLSS will obtain and it is therefore impossible to tell if there will be sufficient funds to cover costs.

The commencement of the NDIS in Yass Valley has a number of implications that need to be considered.

Under the NDIS model each person will have a choice of service provider and it is difficult to determine how many people will remain with Council’s service.

The 2016/17 budget has been prepared on the basis of retaining the current level of block funding. Retention of current block funding is quite likely at least up until the end of 2016 as the NDIS is being phased in over time, with people in supported accommodation being the first to transition.

Most people receiving services from Yass Valley Home Living Support Service are likely to be transitioned to the NDIS in the second phase (to commence in early 2017).

Any loss of clients may result in a shortfall in funding to cover expenditure while any increase in clients accessing services and programs will result in additional income. In either eventuality resources may need to be adjusted to match income levels and service demands.

The current maximum cap on fees able to be applied under NDIS may make it difficult for costs to be covered and further modelling needs to be undertaken to establish what fee needs to be charged in order to cover expenses. At present fees are all below the set maximum cap.

Strategically there are a number of options for Council i.e.

Continue to provide service and monitor service provision

Undertake a service review to ensure efficient and effective operations and undertake modelling to predict outcomes based on various scenarios

Council progressively withdraws from providing services under NDIS

Alternative service providers would need to be identified to ensure services will continue to be provide locally

The Department of Families & Community Services would need to be advised

Aggressively market the service to attract more clients currently with other providers

No resources provided for in the current 2016/17 budget for marketing

At this stage the implications for Council’s services under NDIS are not sufficiently understood so a cautious approach is suggested. Council will continue to deliver support services for people with a disability and staff will monitor the implications of any change in usage of the service. A further report will be brought back to Council if there are any sudden changes to service demands.

A service review will be undertaken to ensure operations are efficient and effective while further modelling can be undertaken on different scenarios. This will also provide a basis to determine if there is a need to withdraw from the service and transition to other local providers if the income falls below the cost of operating the service.



8.5 ASSESSMENT PANEL - YASS VALLEY GRANT PROGRAMS

FILE: C.02.01.07 – CC

SYNOPSIS

Assessment Panels for Council’s Community Grant Program, Major Event Marketing Program and Heritage Grant Program are comprised of elected representatives and Council staff. Nominations are sought from elected representatives to be part of the Assessment Panels for the three grant programs.


Nil.

COMMUNICATION PLAN

Nil.


Social Nil

Economic Nil

Environment Nil

Governance The terms of the grant programs and selection criteria provide the governance framework

RECOMMENDATION

That elected representatives be nominated to participate on assessment panels for the Community Grants Program, Major Event Marketing Program and Heritage Grant Program.

Attachments: Nil

REPORT

Council’s Heritage Grant Program, Community Grant Program and Major Event Marketing Program are currently open for applications. Applications close on the 1 July 2016.

Prior to awarding grants all submissions are assessed against the selection criteria and this has been undertaken by an Assessment Panel. The compositions of Panels for the programs are as follows.

Grant Program Assessment Panel

Community Grant Program Community Development Manager

Tourism Manager

Two elected representatives Major Event Marketing Program Tourism Manager

Tourism & Visitor Services Coordinator

One elected representative Heritage Grant Program Strategic, Planning Project Officer,

Heritage Advisor

One elected representative

Assessment Panels will meet on Monday 11 July 2016. In the interests of sharing the workload it is suggested that elected representatives on the Panels for each of the programs be different Councillors.

8.1 southern tablelands regional library cooperative review · · 2016-06-178.1 southern...

Documents