6 Tips forPropertyManagers

IMPLEMENTING PROPERTY MANAGEMENTSOFTWARE INTO YOUR BUSINESS

Property Management Being a property manager is no simple task. It is an extremely demanding job that

requires you to be on call at all hours of the day.

You are your tenants crisis manager and responsible for constant planning and

decision-making. It is the job of the property manager to ensure that tenants are

happy and the property is kept up.

Take control of your schedule by making sure you are maximizing your time and

efforts. Implementing a property management solution allows you to more easily

oversee properties conditions in real time, communicate with tenants through

mobile applications, and schedule field workers for maintenance and repairs.

1. Minimize Your Paperwork

Property management software can give you the ability to

manage and submit reports electronically.

When all of your documents are on one easy to use mobile

application you are able to track maintenance history, sign

documents in the field, and keep on top of payments and

billing.

According to F1F9, nearly one in five large businesses have

suffered financial losses as a result of errors in spreadsheets,

and considering 88% of all spreadsheets contain errors the

chances of your company being a victim of these losses is

extremely likely

2. Keep Things SimpleWhen property managers think about the scope of their work it’s easy to get

overwhelmed with the magnitude of the job

Property managers state that their top five business challenges in their industry are

finding and keeping reliable contractors and vendors, finding new leads, manageing

time, attracting great tenants, and handling maintenance.

Within our property management software you are able to customize all of the tasks

you need to keep track of. Categories can include new tenant setup, maintenance

services; clean out services, inspection services, landscape services, and tenant

improvement.

These easy to manage categories will keep you from forgetting about any

responsibility you are in charge of and simplify all of your challenges.

3. Stick to a Schedule When it comes to emergency repairs, preventative maintenance, rent collection, evictions,

and various other jobs scheduling is critical to keep everything running smoothly.

Our mobile application can be set up with daily, weekly, or monthly reminders on all of

these tasks.

When you have technology keeping track of your schedule you are able to develop a

workforce history that helps generate helpful reports and analyzes trends in order to avoid

future problems.

When nearly 20% of the population is regularly paying their rent late its helpful when they

are given reminders and notifications on their mobile devices

4. Have GoodCommunication

When the property manager, the tenant, and the maintenance worker are all

communicating within one application everyone is on the same page in terms of scheduling

times, work issues, and any other information the needs to be made known.

When asked what has had the greatest impact on business success, an overwhelming

number of respondents (60 percent) cited excellent communication skills and embracing

technology and innovation (30 percent) came closely behind

Real time knowledge about maintenance

progress is helpful for all parties. Communication

is significantly heightened when using a property

management software solution.

5. Have a Back Up PlanPreventative maintenance and high quality tenants can significantly reduce the amount of

unpredictable repairs.

When using property management software features you are able to better monitor your

preventative maintenance schedules. This keeps you more on top of work in general so you are able

to better plan for unexpected issues.

Fire, floods, or natural disasters are some of the larger unexpected maintenance issues that can arise

and having contingency plans before these issues occur can help ensure a smooth process

6. Set a BudgetBefore Hand

Property management solutions can keep tack of

property expenses and notify you when budgets

need to be adjusted

It can take less than a decade before a poorly

maintained property requires replacements and

restoration equaling 25-30 percent (or more) of its

original cost

Keeping track of what they are spending is a great

way to maximize property life as well as profits

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