5218 admiralty hoa docs

Annual Board Meeting Minutes

The Admiralty Association

Annual Financials


Articles of Incorporation


Budget


Bylaws


CC&Rs


Insurance Dec Page


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UPA Insurance Brokers, Inc. License #0E11822

1001 Broadway, 3rd Floor, Millbrae, CA 94030 (650)692-5033, (650)692-7049 fax

INSURANCE DISCLOSURE THE ADMIRALTY HOMEOWNERS ASSOCIATION

EFFECTIVE: 03/31/2010 to 03/31/2011

A. PROPERTY INSURANCE: The master policy includes building coverage written on a ‘special form perils’ basis. The definition of ‘building’ may not include everything that is permanently attached to your unit. The CC&R’s will govern coverage for interior fixtures. It is recommended that you consult your CC&R’s and your personal insurance agent to make sure your HO6 (unit owners policy) includes appropriate coverage based on your CC&R requirements. Building coverage is provided on a replacement cost basis with no-coinsurance penalty. “Special Form” perils do not include all losses and some of the exclusions are: flood, wear and tear, construction defects, damage by insects and vermin, wet and dry rot, and water leaks that have occurred over a period of time, etc. 1. Name of Insurer: Travelers Property Casualty Company of America 2. Property Insurance Limits on the Buildings: $41,468,367 3. Business Personal Property Limits: Included in building limit 4. Property Deductible: $5,000 B. GENERAL LIABILITY INSURANCE: The master policy provides coverage for the Association for ‘bodily injury’ and ‘property damage’ liability in the common areas of the association. NOTE: This liability coverage does not extend to the interiors of the units whether owner or tenant occupied. 1. Name of Insurer: Travelers Property Casualty Company of America 2. Limit of Liability: $1,000,000 occurrence $2,000,000 aggregate C. UMBRELLA INSURANCE: The umbrella provides additional liability protection for the association. 1. Name of the Insurer: Travelers Property Casualty Company of America 2. Limit of Liability: $5,000,000 3. Retained limit: None D. DIRECTORS & OFFICERS LIABILITY INSURANCE: This is a liability coverage that protects the Directors & Officers from liability claims arising out of alleged errors in judgment, breaches of duty, and wrongful acts related to their homeowners association activities. 1. Name of Insurer: Travelers Property Casualty Company of America 2. Limit of Liability: $1,000,000 ($6,000,000 with Umbrella Policy) 3. Retained limit: N/A

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INSURANCE DISCLOSURE THE ADMIRALTY HOMEOWNERS ASSOCIATION

EFFECTIVE: 03/31/2010 to 03/31/2011

E. EMPLOYEE DISHONESTY (FIDELITY BOND): This is a surety coverage that will reimburse the homeowners association for loss due to the dishonest acts of a covered employee including board members, directors or trustees. 1. Name of Insurer: Travelers Property Casualty Company of America 2. Limit: $900,000 3. Deductible: $5,000 F. EARTHQUAKE INSURANCE: None with our agency

G. FLOOD INSURANCE: None with our agency H. WORKERS COMPENSATION INSURANCE: 1. Name of Insurer: Republic Indemnity 2. Limit: Statutory

*Important Notice: Your personal property and personal liability are Not Covered under the Homeowner’s Association Master Policy. An HO-6 (Unit Owners Policy) is required to cover these items. This summary of the association’s policies of insurance provides only certain information, as required by subdivisions (e) in section 1365 of the civil code, and should not be considered a substitute for the complete policy terms and conditions contained in the actual policies of insurance. Any association member may, upon request and provision of reasonable notice, review the association’s insurance policies, and upon request and payment of reasonable duplication charges, obtain copies of those policies. Although the association maintains the policies of insurance specified in this summary, the associations policies of insurance may not cover your property, including personal property, or real property improvement to or around your dwelling, or personal injuries or other losses that occur within or around your dwelling . Even if a loss is covered, you may nevertheless be responsible for paying all or a portion of any deductible that applies. Association members should consult with their individual insurance brokers or agent for appropriate additional coverage. UPA Insurance Brokers, Inc.

Other Document


At the request of the Board of Directors

I.W. Bison Company Construction Management – Reconstruction Specialist 24 / 7 Construction Service Hotline: 925-456-3600

Email: [email protected]

2008 / 2009 Repair Plan II – Phase I & II Construction Update

7-1-09 To All Admiralty Homeowners, Phase 1 Status The work:

1. Replacement of railings at driveway courtyards is underway throughout the site. Expected completion date is in September 2009.

2. Replacement of railings at stairways is to begin late July with completion date in November 2009 3. Remaining Phase 1 items to be scheduled pending outcome of Phase 2 scope of work and starting

date. Phase 2 Status

1. Plans and Specifications – Banta Architects have completed bid set on 6-30-09. Plans are available at Board meeting for review. The next step is bidding.

2. Bidding Process – Four pre-qualified General Contractors, multiple subcontractors, and suppliers will be quoting the work bids over the next 3 – 4 weeks. During this period expect to see site walks with vendors conducted by IWB.

3. Admiralty Architectural Committee has been established, made up of residents willing to participate. The Committee will be providing necessary research and comments for Board’s consideration.

4. Banta Architects will provide color and architectural detail story boards and forum for membership review. Date and time to be announced.

5. Funding: Upon confirmation of bids, information will be provided to membership to finalize Phase 2 including scope of work, budgets, timelines, etc. Expect information to follow.

6. Financials – the chart below indicates costs to date for Phases 1 & 2.

Thank you, I.W. Bison Company, your Construction Management Team

Regular Meeting Minutes


THE ADMIRALTY HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING MINUTES

Association Clubhouse MARCH 3, 2010

PRESENT: Greg Barber, President Term Expires 2010

Ina Pottorff, Vice-President Term Expires 2011 Shifrina Gurevich, Secretary Term Expires 2010

Leo Larsen, Treasurer Term Expires 2010 Alberto Sanchez-Chew, Director Term Expires 2011

ALSO PRESENT: Monaca Smith Onstad with Common Interest Management Services. (MSC) Motion, seconded and carried CALL TO ORDER: President Greg Barber called the regular meeting of the Board of Directors to order at 7:05 p.m. HOMEOWNER FORUM: Homeowners present were given the opportunity to ask questions and submit comments to the Board of Directors. MINUTES: It was MSC to accept the February 3, 2010 meeting minutes of the Board of Directors. FINANCIALS: The Board reviewed the January 2010 financials as presented by Common Interest Management. It was MSC to accept the STANDARD MOTION FOR COLLECTION: All Owners in the 30, 60, and 90 day column of the January 2010 financial statements be sent to collections in accordance with the timeliness of the collection policy, including but not limited to recording a lien against the property. The Board discussed the payment plan submitted by member TS# 10-010806. The Board signed the signature card. COMMITTEE REPORTS:

1. Architectural 2. Maintenance 3. Security Patrol 4. Reconstruction –Andrew from IW Bison was present to discuss the reconstruction

project. ACTION ITEMS / DISCUSSION ITEMS:

Extend CC&Rs Balloting Timeframe: It was MSC to extend the balloting deadline for another 30 days. Homeowner correspondence re: plumbing expense: 2215 - It was MSC to pay the plumbing expense at a cost of $132. Neighbor requesting fence repair: It was MSC to deny the partial responsibility of the fence repair as it is unclear that the HOA has any responsibility of the fencing in question.

_x_ Draft ___ Approved as written _____Approved as amended

The Admiralty Homeowners Association Board of Directors Meeting March 3, 2010 Page 2

A Plus Tree Service Proposal: The board tabled the proposal for Live Oak treatment, Ironbark Eucalyptus pruning and fruitless pears fertilization until additional bids could be reviewed. Loral Landscaping Proposal: The board tabled the proposal and requested the amount be included in the above bid.

Annual Accountant Review: It was MSC to accept the annual accountant review. Sewer and mainline cleanout: Management removed this item from the agenda as it is only completed every two years. Insurance Renewal: Management removed this item from the bid until additional information could be gathered.

ADJOURNMENT: There being no further business the Board of Directors Meeting was adjourned at 8:45 p.m. The next Board of Directors meeting will be held on Wednesday, April 7, 2010 in the Association’s Clubhouse at 7:00 p.m. EXECUTIVE SESSION: Executive session was held before the regular board meeting to discuss reconstruction. After the regular board meeting, the board discussed two foreclosures. It was MSC to proceed with the foreclosures of APN# 140-540-080 and APN # 140-460-050. Respectfully Submitted By Common Interest Management Services Board of Director Date

THE ADMIRALTY HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS MEETING MINUTES

Association Clubhouse MAY 5, 2010

PRESENT: Greg Barber, President Term Expires 2010

Ina Pottorff, Vice-President Term Expires 2011 Shifrina Gurevich, Secretary Term Expires 2010

Leo Larsen, Treasurer Term Expires 2010 Alberto Sanchez-Chew, Director Term Expires 2011

ALSO PRESENT: Monaca Smith Onstad with Common Interest Management Services. (MSC) Motion, seconded and carried CALL TO ORDER: President Greg Barber called the regular meeting of the Board of Directors to order at 7:05 p.m. Guest Speaker: Matt Campbell of Commercial Energy was present to discuss the purchase of natural gas on the wholesale market. HOMEOWNER FORUM: Homeowners present were given the opportunity to ask questions and submit comments to the Board of Directors. MINUTES: It was MSC to accept the April 7, 2010 meeting minutes of the Board of Directors. FINANCIALS: The Board reviewed the March 2010 financials for both the regular entity and the special assessment entity as presented by Common Interest Management. It was MSC to add the special assessments to the accounts of those owners in collections with ASAP. The path of collections for those owners not currently in collections will be discussed at the June meeting. It was MSC to accept the STANDARD MOTION FOR COLLECTION: All Owners in the 30, 60, and 90 day column of the March 2010 financial statements be sent to collections in accordance with the timeliness of the collection policy, including but not limited to recording a lien against the property. COMMITTEE REPORTS:

1. Architectural 2. Maintenance 3. Security Patrol 4. Reconstruction –Brian Smith from IW Bison was present to discuss the reconstruction

project. ACTION ITEMS / DISCUSSION ITEMS:

Architectural Ratification – Laminate Flooring Unit 1206: It was MSC to ratify the architectural request for laminate flooring at unit 1206. Architectural Ratification – Laminate Flooring Unit 4207: It was MSC to ratify the architectural request for laminate flooring at unit 4207.

_x_ Draft ___ Approved as written _____Approved as amended

The Admiralty Homeowners Association Board of Directors Meeting May 5, 2010 Page 2

Janitorial and Maintenance: The board reviewed the janitorial contracts and requested interviews with Custom Maintenance and Complete Building Services for Wednesday, May 12th at 7 and 7:45 p.m. Landscape Proposals: The board reviewed the landscape proposals and requested interviews with Serpico and Gachina for Tuesday, May 11th at 7 and 8 p.m. Clubhouse Renovation Proposals: The board reviewed the proposals and discussed that more information was needed. Wholesale Gas Purchase: The board tabled this item and will review in more depth at the June meeting.

ADJOURNMENT: There being no further business the Board of Directors Meeting was adjourned at 8:25p.m. The next Board of Directors meeting will be held on Wednesday, June 2, 2010 in the Association’s Clubhouse at 7:00 p.m. EXECUTIVE SESSION: Executive session was held before the regular board meeting to discuss reconstruction, personnel matters and collections. Respectfully Submitted By Common Interest Management Services Board of Director Date

THE ADMIRALTY ASSOCIATION BOARD OF DIRECTORS MEETING MINUTES - DRAFT

ASSOCIATION CLUBHOUSE June 3, 2009 – 7:00 pm

PRESENT: Greg Barber, President Term Expires 2010 Ina Pottorff, Vice President Term Expires 2009 Mirissa McMurrary, Treasurer Term Expires 2009 Leo Larsen, Director Term Expires 2010 ABSENT: Shifrina Gurevich, Secretary Term Expires 2010 ALSO PRESENT: Clifford Pagan of Common Interest Management and Brian Smith of I.W. Bison. CALL TO ORDER: President Barber called the meeting of the Board of Directors to order at 7:00 pm. HOMEOWNER FORUM: There were seven homeowners present. One homeowner inquired about past Association records. MINUTES: It was MSC to accept the May 6, 2009 Regular Minutes as presented by Common Interest Management Services. It was MSC to accept the May 6, 2009 Executive Session Meeting Minutes as presented by Common Interest Management Services. FINANCIALS: It was MSC to accept the April 2009 Financials as presented by Common Interest Management Services. It was also MSC to move forward with the 30-60-90 day delinquency policy. ASAP Referrals: It was MSC to refer accounts ADM161-3212, ADM161-5106, ADM161-5205, ADM161-6209 and ADM161-7216 to ASAP for collections due to outstanding balances due to the Association. COMMITTEES: Architectural: None Maintenance: None Security Patrol: Informational Only. Reconstruction Project: It was MSC to approve I.W. Bison’s billing package number nine totaling $408,635.76 for various vendors for services provided relating to the Phase I Reconstruction Project. It was MSC to approve I.W. Bison’s billing package number ten totaling $113,873.67 for various vendors for services provided relating to the Phase I Reconstruction Project. Management informed the Board that Banco Popular has requested copies of each Board Member’s driver’s license. Each Board Member agreed to send Management a copy of their driver’s license. The Board also reviewed the informational packet, dated May 1, 2009 that was mailed to all homeowners updating them on the ongoing reconstruction project. It was MSC to appoint Joan Weckerle, George Kenicer, A.K. and Susan Conti to the Reconstruction Committee. This will be an advisory committee only and they will be responsible for

___ Approved as written

___Approved as amended

making recommendations to the Board regarding various aspects (i.e. color, light fixtures, conservation issues, etc.) of the ongoing reconstruction project. ACTION ITEMS: Club House Restroom Shower Stall Enhancement Project: Informational Only. Board Discussion – Governing Documents: The Board agreed to meet on June 18, 2009 at 7:00 pm to review the current draft of the CC&Rs. Reserve Study: It was MSC to accept John D. Beatty & Company’s proposal totaling $1,500.00 for the preparation of the 2009 Reserve Study. I.W. Bison agreed to work with John Beatty & Company to incorporate all the changes made to date regarding the ongoing reconstruction project. Board Discussion - Comcast Contract: Management informed the Board that Comcast is still working with Berding & Weil to finalize the Comcast contract. The Board reviewed the legal expenses, charged to the Association, by Berding & Weil for their services regarding this matter. Board Discussion – Cost Impact to Convert PML Diskettes: The Board reviewed the cost impact presented by CIMS’ IT Department to convert the PML diskettes to pdf format. The Board decided not to take any further action on this matter at this time. ADJOURNMENT: There being no further business, the Board of Directors’ Meeting was adjourned at 8:00 pm. The next Board meeting will be an Executive Session and will be held on Wednesday, June 24, 2009 at 7:00 pm. This will be followed by a Regular Board Meeting on Wednesday, July 1, 2009 at 7:00 pm. Executive Session: The Board met in Executive Session to review three landscape proposals. Respectfully Submitted By Common Interest Management Services Inc. ___________________________________________ ________________________________ Board Member Date


ASSOCIATION CLUBHOUSE July 1, 2009 – 7:00 pm

PRESENT: Greg Barber, President Term Expires 2010 Ina Pottorff, Vice President Term Expires 2009 Mirissa McMurrary, Treasurer Term Expires 2009 Shifrina Gurevich, Secretary Term Expires 2010 Leo Larsen, Director Term Expires 2010 ABSENT: None ALSO PRESENT: Clifford Pagan of Common Interest Management and Brian Smith of I.W. Bison. CALL TO ORDER: President Barber called the meeting of the Board of Directors to order at 7:03 pm. HOMEOWNER FORUM: There were nine homeowners present. The homeowners asked questions relating to refinancing and the ongoing railing repairs. MINUTES: It was MSC to accept the June 3, 2009 Regular Minutes as presented by Common Interest Management Services. It was MSC to accept the June 3, 2009 Executive Session Meeting Minutes as presented by Common Interest Management Services. MANAGEMENT REPORT: Informational Only FINANCIALS: It was MSC to accept the May 2009 Financials as presented by Common Interest Management Services. It was also MSC to move forward with the 30-60-90 day delinquency policy. COMMITTEES: Architectural: 5101 Admiralty Lane: Informational Only. Maintenance: None Security Patrol: Informational Only. Reconstruction Project: It was MSC to approve I.W. Bison’s billing package eleven totaling $316,136.21 for services provided by various vendors relating to the Phase I Reconstruction Project. I.W. Bison had additional reconstruction documents, relating to the Phase II Recon Project, on display for homeowners to review. Bids for phase two are due in August. The Phase I Recon Project is still in progress but getting close to completion. Railing repairs are still ongoing. Homeowners asked questions regarding the time line for the Phase II Reconstruction Project. The Board directed Management to move forward with replacing only the broken tiles in each of the eight laundry room floors. ACTION ITEMS: Allied Waste: Informational Only.



Club House Restroom Shower Stall Enhancement Project: The Board decided not to move forward with this project. Board Discussion – Governing Documents: The Board met with Attorney Amy Tinetti on this project. Attorney Steve Weil will also be assisting the Board with one component of the governing documents. Pruning of Trees in Common Area: The Board reviewed two proposals for the trimming of trees in the common area. Board Member Larsen agreed to work with Management regarding this project. Signage Project: Informational Only. Board Discussion – Homeowner Calls & Processing of New Work Orders: Informational Only. Board Discussion – Clubhouse Rental: Informational Only. Board Discussion – Irrigation Controllers: The Board requested that a representative from Alpha Land Management attend the next Executive Session Meeting in August to discuss this matter further. The Board also reviewed the email from Robert Powell of Alpha Land Management in which he informed the Association that the City of Foster City does not have a reclaimed water program. It was MSC to ratify Alpha Land Management’s two proposals totaling $3,612.80 and $4,888.85 to replace several irrigation controllers throughout the common area. Hydro – Jetting Main Sewer Lines: It was MSC to approve Diablo Hydro Jetting’s proposal totaling $2,150.00 to hydro jet and restore the original diameter of the main sewer lines. Cost Reduction Program: The Board reviewed the cost reduction program packet submitted by CIMS. The Board requested that Management invited representatives from Auditek and Microcycle to the next Board Meeting. The Board requested that this item be deferred until August. INFORMATIONAL ONLY: Courtesy Letters: Informational Only. ADJOURNMENT: There being no further business, the Board of Directors’ Meeting was adjourned at 8:00 pm. The next Board meeting will be an Executive Session and will be held on Wednesday, July 29, 2009 at 7:00 pm. This will be followed by a Regular Board Meeting on Wednesday, August 5, 2009 at 7:00 pm. Executive Session: The Board met in Executive Session for hearings with several homeowners. Respectfully Submitted By Common Interest Management Services Inc. ___________________________________________ ________________________________ Board Member Date


ASSOCIATION CLUBHOUSE August 5, 2009 – 7:00 pm

PRESENT: Greg Barber, President Term Expires 2010 Ina Pottorff, Vice President Term Expires 2009 Mirissa McMurrary, Treasurer Term Expires 2009 Shifrina Gurevich, Secretary Term Expires 2010 Leo Larsen, Director Term Expires 2010 ABSENT: None ALSO PRESENT: Clifford Pagan and Monica Smith of Common Interest Management Services, Brian Smith of I.W. Bison, David Lentz of Micro Cycle and Bob Lansburg of Audtek. CALL TO ORDER: President Barber called the meeting of the Board of Directors to order at 7:03 pm. HOMEOWNER FORUM: Five homeowners were present. The homeowners asked questions relating to refinancing and the Phase II Reconstruction Project. MINUTES: It was MSC to accept the July 1, 2009 Regular Minutes as amended and presented by Common Interest Management Services. It was MSC to accept the July 1, 2009 Executive Session Meeting Minutes as presented by Common Interest Management Services. MANAGEMENT REPORT: Informational Only FINANCIALS: It was MSC to accept the June 2009 Financials as presented by Common Interest Management Services. Standard Motion: It was also MSC to adopt the resolution that all homeowners in the 30, 60 and 90 day column of the June 30, 2009 Financial Statement be sent to collections in accordance with the timelines of the collection policy, including but not limited to recording a lien against the property. COMMITTEES: Architectural: Informational Only. Maintenance: None Security Patrol: None Reconstruction Project: Brian Smith of I.W. Bison updated the Board and homeowners of his efforts. He has received bids, from various general contractors, for the Phase II Reconstruction Project. Mr. Smith responded to several questions from homeowners. One homeowner requested copies of all invoices from I.W. Bison. I.W. Bison agreed to get back to the homeowner and the possible cost impact associated with accommodating her request. It was MSC to approve I.W. Bison’s billing package twelve totaling $8,496.49 for services provided by various vendors relating to the Phase I/II Reconstruction



Project. It was MSC to approve I.W. Bison’s billing package thirteen totaling $163,238.69 for services provided by various vendors relating to the Phase I/II Reconstruction Project. It was MSC to approve I.W. Bison’s request to process a check totaling $17,325.00 to submit the plan check for the City of Foster City. The Board also reviewed I.W. Bison’s Bid Manual, for phase two reconstruction project. ACTION ITEMS: Cost Reduction Program: Auditek: Bob Lansburg of Audtek was present. He briefly reviewed his proposed contract and responded to various questions from the Board. The Board took no further action on this matter. Cost Reduction Program: Microcycle: David Lentz of Microcycle was present. He briefly reviewed his proposed contract and responded to various questions from the Board. The Board took no further action on this matter. Board Discussion – Governing Documents: The Board is still working on this project. Signage Project: The Board reviewed a proposal for eight new signs. Management agreed to obtain an additional proposal for this project. INFORMATIONAL ONLY: Courtesy Letters: Informational Only. Farmers Insurance: Informational Only. July Site Visit Report: Informational Only. ADJOURNMENT: There being no further business, the Board of Directors’ Meeting was adjourned at 7:55 pm. The next Board meeting will be an Executive Session and will be held on Wednesday, August 26, 2009 at 7:00 pm. This will be followed by a Regular Board Meeting on Wednesday, September 2, 2009 at 7:00 pm. Both meetings will be held at the Clubhouse. Executive Session: The Board met in Executive Session to follow-up on a hearing with a homeowner and to address a legal matter. Respectfully Submitted By Common Interest Management Services Inc. ___________________________________________ ________________________________ Board Member Date

THE ADMIRALTY ASSOCIATION BOARD OF DIRECTORS MEETING MINUTES

ASSOCIATION CLUBHOUSE September 2, 2009 – 7:00 pm

PRESENT: Greg Barber, President Term Expires 2010 Ina Pottorff, Vice President Term Expires 2009 Mirissa McMurrary, Treasurer Term Expires 2009 Shifrina Gurevich, Secretary Term Expires 2010 Leo Larsen, Director Term Expires 2010 ABSENT: None ALSO PRESENT: Monaca Smith and Carolina Romero of Common Interest Management Services and Brian Smith of I.W. Bison. CALL TO ORDER: President Barber called the meeting of the Board of Directors to order at 7:03 pm. HOMEOWNER FORUM: Five homeowners were present. The homeowners asked questions relating to the Phase II Reconstruction Project. MINUTES: It was MSC to accept the August 5, 2009 Regular Minutes as amended and presented by Common Interest Management Services. It was MSC to accept the August 5, 2009 Executive Session Meeting Minutes as presented by Common Interest Management Services. FINANCIALS: It was MSC to accept the July 2009 Financials as presented by Common Interest Management Services. It was MSC to adopt the resolution that all homeowners in the 90 day column of the July 30, 2009 Financial Statement be sent to collections in accordance with the timelines of the collection policy, including but not limited to recording a lien against the property. COMMITTEES: Architectural: Informational Only. Maintenance: None Security Patrol: None Reconstruction Project: Brian Smith of I.W. Bison updated the Board and homeowners of his efforts. He has received bids, from various general contractors, for the Phase II Reconstruction Project. ACTION ITEMS: Reserve Study: It was MSC to ratify the 2010 reserve study agreement. Cost Reduction Program: This item was tabled until Microcycle submits proposal for Board’s review.


_X_Approved as amended

Water Heater Maintenance Program: It was MSC to approve the Dittmann Plumbing proposal to vacuum and clean bundle assembly and burners for all eight (8) of the boiler rooms and repair three (3) leaks in boiler room #8 at a cost not to exceed $2,700. Governing Documents: The Board tabled this discussion until the session with the attorney. Signage: The Board requested this be removed from the agenda. ADJOURNMENT: There being no further business, the Board of Directors’ Meeting was adjourned at 7:55 pm. The next Board meeting will be an Executive Session held on Wednesday, September 30, 2009 at 6:00 pm. This will be followed by a Regular Board Meeting on Wednesday, October 7, 2009,at 7:00 pm. Both meetings will be held at the Clubhouse. Executive Session: The Board met in Executive Session to discuss reconstruction issues and collection activity. Respectfully Submitted By Common Interest Management Services Inc. ___________________________________________ ________________________________ Board Member Date

Rules and Regulations


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The Admiralty Association Voting and Election Rules

These Voting and Election Rules (“Rules”) were adopted by the board of directors (“Board”) on the date set forth below. These Rules are intended to comply with the requirements of Civil Code section 1363.03(a) which address the conduct of homeowner association elections. These Rules shall be effective on the date of adoption, shall supersede any other voting rules of the association, and shall remain in effect until modified by the Board. Article 1 MEDIA 1.1 Access to Association Media – Candidates for the Board .The Board may but is not required to make association media available to qualified candidates running for election to the Board for purposes that are reasonably related to the election in which that candidate is running. If the Board allows any candidate access to association media, then all qualified candidates shall be allowed equal access to the same media. As used in these Rules, the term “media” includes the posting or publication or materials in or on common area, in association mailings to all members and or on the association’s official website. 1.2 Access to Association Media – Other Matters. If the Board utilizes association media to advocate a point of view on any matter (other than election of directors) that requires member approval, or allows any member access to association media for that purpose, then all members advocating a different point view shall be allowed equal access to the same media. The Board shall not be required to allow access to more than one member advocating the same point of view. 1.3 “Equal Access”. “Equal access” shall mean publication of written statements. 1.4 Responsibility for Content. All statements published in association media pursuant to the “equal access” rules must identify the author or proponent so that the author can be identified as a member of the association. No anonymous statements will be permitted. The author and/or proponent of any statement or point of view shall be solely responsible and liable for the content of their statements. The association shall not be responsible or liable for the content of any statement published pursuant to the “equal access” rules.

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Article 2 MEETING SPACE 2.1 Access to Common Area Meeting Space – Campaigning by Candidates for the Board. The Board shall ensure that during a campaign all qualified candidates for election to the Board are given access to common area meeting space, at no cost, for purposes reasonably related to their campaigns. 2.2 Access to Common Area Meeting Space – Other Matters. Whenever the Board places a matter before the members which requires member approval, the Board shall ensure that members advocating a point of view on the matter are given access to common area meeting space, at no cost, for purposes reasonably related to advocating their point of view, whether or not they agree with the point of view advocated by the Board on the matter at issue. Article 3 VOTING BY SECRET BALLOT AND ACCLAMATION 3.1 Voting by Secret Ballot: All voting by the members shall be conducted by secret ballot using a “double envelope system” as described in Civil Code section 1363.03(e). The ballot and envelopes shall be mailed or delivered to the members entitled to vote in the vote or election. Article 4 INSPECTORS OF ELECTION 4.1 Appointment of Inspectors. Whenever there is a membership vote or election, the Board shall appoint one or three inspectors of election. 4.2 Qualification of Inspectors of Election. Inspectors may be any persons the Board reasonably believes to be independent with respect to the matter or matters being voted on and may include the association’s manager, accountant, or legal counsel or members of the association, but may not be a member of the Board or a candidate for election to the Board or a family member of a current member of the Board or of a candidate. 4.3 Indemnification of Inspectors; Liability Insurance. Inspectors of election shall be deemed to be agents of the association for purposes of Corporations Code section 7237 and shall be entitled to indemnification by the association to the fullest extent provided by law. As provided in Corporations Code section 7237(i), the association shall have the power to purchase and maintain insurance on behalf of any agent of the association against any liability asserted against or incurred by the agent in his or her capacity as an agent of the association or arising out of the agent’s status as such, whether or not the association would have the power to indemnify the agent against such liability under the provisions of Corporations Code section 7237. Article 5 CANDIDATES FOR THE BOARD 5.1 Qualification of Candidates. Candidates for the Board must be association members whose membership has not been suspended for violation of the governing documents and who has not been convicted of a felony or declared of unsound mind by a final order of court.

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5.2 Nominations. The Board shall publish or post a notice recruiting candidates for the Board and stating the deadline for receipt of nominations which shall include nominations from the floor of a meeting at which an election is to take place. Any member who satisfies the qualifications may place his or her name in nomination for the Board by giving written notice to the Board before the published deadline for receiving nominations. In addition, the Board may recruit qualified candidates and/or may appoint a nominating committee to nominate qualified candidates. Article 6 MEMBER VOTING RIGHTS 6.1 Qualification for Voting. Only members in good standing shall be allowed to vote. A member shall be deemed to be in good standing unless, after notice to the member and an opportunity for hearing, the Board has found the member to be not in good standing and has so notified the member in accordance with Civil Code section 1363(h). As long as any co-owner of a Lot is not in good standing, no vote shall be permitted for the Lot. 6.2 Voting Power of Each Membership. Only one vote shall be cast for each Lot. Once a ballot is received by the inspector of election, it may not be rescinded. Cumulative voting shall be permitted in the election of directors so long as the Association’s governing documents permit cumulative voting. 6.3 Proxies. In any election or vote of the members conducted by the association, only official ballots issued by the association shall be counted as votes. Proxies are not ballots and are not valid as votes in any election or vote conducted by the association. These Rules were adopted by the Board at its meeting on March 26, 2008 at which a quorum was present. Dated: March 26, 2008 ___________________________________________ Association Secretary: ________________________ 0199-01/412424

THE ADMIRALTY ASSOCIATION

Guide to Living

The Board of Directors met on May 1, 2008 to discuss the Admiralty rules and regulations that govern our community. In particular there have been ongoing issues with violations regarding patios, balconies, parking and architectural issues which can affect curb appeal and market value. The Guide to Living has been revised to address these and other issues as well as to better acquaint new homeowners to the Association. May 1, 2008 Supersedes all previous issues

TABLE OF CONTENTS GENERAL ……………………………………………………………….. UNITS & BUILDINGS………………………………………………….. CARPORTS & PARKING……………………………………………… RECREATIONAL FACILITES……………………………………….. SITE MAP…………………………………………………………………

INDEX

Page Architectural Control Availability of Records Board of Directors Meetings Carports & Vehicle Regulations Clubhouse Rental Commercial Vehicles Common Area Decks, Balconies, & Patios East Hillsdale Visitor Parking Garbage Rooms General Information Laundry Rooms Lower Patio Fences Lower Patio Storage Noise Control & Quiet Hours Outdoor Antenna or Satellite Dishes Overview Pest Pool Key Policy Pool Usage (Hours of Operation) Real Estate Signs Rules Enforcement Procedures Sauna Use (Hours of Operation) Storage Lockers Tennis Courts (Hours of Operation) Trees in Patios Unit Compliance Inspections Unit Exterior Compliance Inspections Vines Water Shut-Off Policy

1. GENERAL

General Information 1. Board of Directors

Please refer to the latest Association newsletter for names of the current Board of Directors

2. Emergencies • POLICE or FIRE emergencies Call 911

Non emergencies Police call 286-3300 Non emergencies Fire call 286-3350

• BUILDING emergencies Call 349-9113 (24hr.)

3. Property Management Common Interest Management Service (CIMS) 1720 S. Amphlett Blvd., Suite 130 San Mateo, CA 94402 Telephone: (650) 349-9113 • Property Manager

Clifford Pagan • Office Hours:

9:00 AM – 12:00 Noon & 1:00 PM - 4:30 PM Closed Weekends and Holidays

4. Security Service and Parking Patrol Northwest Protective Services Telephone: (650) 345-8500

Board of Directors Meetings 1. The Board of Directors of The Admiralty Homeowners' Association meets each

month, generally on the 1st Wednesday at 7:00 p.m. in the Clubhouse, unless posted differently.

2. All homeowners and residents are invited to attend these meetings. A Homeowners' Forum is held at each Board meeting at which homeowners are requested to share their concerns and suggestions with the Board (limit 5 minutes per person). Requests for changes in House Rules should be brought to The Board's attention at that time, or sent to them in writing.

Overview

There is one rule that covers all aspects of condominium living - BE CONSIDERATE OF YOUR NEIGHBORS AT ALL TIMES. If this rule was strictly observed, there would be no need for any others. Unfortunately, this is not always the case. This may be due in part to the fact that residents are not always aware that they are disturbing others. It is in this spirit that these rules are published. Noise Control & Quiet Hours 1. The volume and bass controls on sound equipment should, at all times, be set at

a level that keeps the sound within the unit, (e.g., consider placement of speakers away from common walls).

2. There is to be no running or jumping in the units, or on the decks. 3. Quiet hours are 8:00 p.m. to 7:30 a.m. on weekdays and on weekends and

holidays it is 9:00 p.m. to 8:00 a.m. During Quiet hours, residents are required to keep noise levels at a minimum, and make an extra effort to be considerate in the following: a) Playing of musical instruments b) Loud talking. c) Moving of furniture and other heavy items in and out of units. d) Construction activities (i.e., hammering), use of loud power tools. e) Revving of automobile/motorcycle engines, honking.

Architectural Approval 1. The Association’s Architectural Application form must be completed, submitted

for review, and approved by the Board of Directors before the commencement of any property modifications which would: (1) result in a change in the exterior appearance of the unit, (2) affect the structural integrity of the building or decrease fire safety code requirements, or (3) would increase sound transmission between units. Application forms are available from the management company.

2. Completion of the form is necessary for installation of: hard surface flooring, unit exterior doors, replacement windows or sliding doors, washers and dryers, furnace replacements, and satellite dish receivers. If available, copies of brochures, contractor’s proposal, city permit, sketches, diagrams, etc. should be included to facilitate the review process. Any damages caused to property as a result of modifications will be the homeowner’s responsibility. The Homeowner is responsible for obtaining any city permits, if required.

3. The Board of Directors reserves the right to revoke any prior written approval. 4. Construction must conform to the City of Foster City’s Noise Ordinance:

“Permitting the operation of any tools, or equipment used in construction, repair, alteration, demolition or landscape maintenance prior to seven-thirty a.m. or after eight p.m. on weekdays and before nine a.m. or after eight p.m. on weekends and legal holidays, in a residential district or within one hundred yards of a residential district, or during other hours such that the noise level from a single or multiple sources exceeds one hundred DBA at the producer's property plane unless prior city

authorization is obtained, pursuant to Section 17.68.030(F)(7). In addition, the use of leaf blowers shall conform to Section 17.68.030(E)(7)”.

Common Areas 1. No bicycle riding, skateboarding, roller-blading, or any types of wheeled toys or

vehicles are to be used on the decks. 2. No ball playing in the carports or parking lots. 3. Refrain from lawn damaging activities. 4. No signs are allowed in the common areas. For Sale signs, For Lease signs, etc.

may be placed only in the windows of individual units, or on the fence of first floor units. See Real Estate Signs.

5. Maintain domestic noise below a level that may be heard in surrounding units. 6. Do not litter. Place garbage in the containers located throughout the complex.

These garbage cans are not for household trash. 7. Obtain written authorization from the Board before altering or planting in the

common areas. See Architectural Approval. 8. Remember that any damage to The Admiralty Association buildings or plants is

chargeable to the responsible party, including, but not limited to, tampering with irrigation heads, time clocks, lights, or recreation facilities.

Pets 1. There is a maximum of two (2) pets allowed per unit, including a maximum of one

(1) dog. 2. Dogs must be kept on a leash at all times while in the common area as per

Association rules and Foster City Ordinance regarding leash laws. 3. Dog owners must obey Foster City pooper scooper laws and pick up after them.

Mitts are available throughout the complex to assist in keeping the grounds clean.

4. Outdoor cats must be neutered or spayed. 5. Any complaints regarding pets shall fall under the Pet Complaint Procedures as

follows: a) If the Board of Directors or the Management Company receives one written

complaint regarding a pet, a courtesy notice will be sent to the pet owner requesting the owner to correct the problem causing the complaint.

b) If the Board or the Management Company receives two or more written complaints regarding the same pet, or the Board determines the pet to be a nuisance, the pet owner will be required to attend a hearing before the Board regarding the complaints.

c) Pending the decision of the Board on repeat pet nuisance complaints, the pet owner may be required to remove the pet from The Admiralty. Fines may also be assessed as deemed appropriate by the Board.

6. Leaving food out for any domestic animals or feeding any wild animals and/or birds is not allowed. This practice tends to attract rats and raccoons.

Storage Lockers 1. Common area storage lockers are available to all residents for rent on a first-

come, first-serve basis. Contact the management company for availability and a current rental agreement.

2. The monthly rental cost for storage lockers is as follows: • 36 x 36 x 36 $ 8.00/month • 36 x 36 x 90 $15.00/month • 48 x 36 x 90 $20.00/month

3. The renter will be required to sign a storage rental agreement, and will be billed for storage locker charges in the homeowners' monthly statement.

4. Storage locker areas will be maintained by The Admiralty Association. 5. Any items stored outside to the storage locker may be removed without prior

notice. 6. The following items may not be stored in the storage lockers:

a) Food b) Plants c) Combustible or Hazardous Materials, i.e., paint, solutions, mercury, etc. d) Anything that gives off noxious fumes

7. Unauthorized storage items may be disposed of without notice. 8. The Admiralty Association assumes no responsibility for any items in storage,

authorized or unauthorized. Real Estate Signs These regulations have been established to maintain the uniform appearance that is so important to a community like The Admiralty Association. The uniform signage requirements are for units that are For Sale, For Rent, or For Lease, and are as follows: 1. Size:

a) Signs shall not exceed five square feet in size. 2. Design:

a) Only standard real estate type signs are allowed. No handwritten, copied, or printed flyers are permitted.

3. Sign Placement: a) First Floor Units: A sign may be attached to the fence, on the left side of the

unit gate, flush with the top of the fence. b) Second Floor Units: A second, smaller sign may be displayed in a window,

facing the deck. One standard sign may be displayed from the upstairs

bedroom window (balcony side). When facing the building from the balcony side, the sign should be displayed on the farthest left-hand windowsill.

Outdoor Antenna or Satellite dish 1. Residents who wish to install an outdoor antenna or satellite dish must complete

an application form at least seven (7) days prior to the planned installation. 2. Outdoor antenna and satellite dishes may be located within unit patios and

balconies, or may be located above the lattice style overhang located above the second floor balcony.

3. Full details regarding installation of outdoor antenna and satellite dishes are included in the application form that can be obtained from Management.

Rules Enforcement Procedures 1. Rules, CC&Rs and Bylaw Violations

a) First and second incidents of violations: letter outlining violation(s) and request to rectify or resolve violation;

b) Third incident: $100.00 fine

c) Fourth and subsequent incidents: $200.00 fine.

2. Fine Procedure

a) Prior to imposition of a fine, a homeowner shall be given at least fifteen (15) days prior written notice of the Board’s intention to impose a fine, along with written notice of the reason(s) for the fine.

b) Any homeowner objecting to a fine is entitled to file a written appeal to the Board within five (5) days of the written notice of violation(s). Upon filing the appeal, the homeowner shall be entitled to be heard before the Board of Directors, either orally or in writing, not less than five (5) days before the effective date of the fine.

c) Following the hearing by the Board, the Board may determine at its discretion, whether or not to proceed with the imposition of the monetary fine. Written notice of the Board’s decision shall be given to the homeowner not more than forty eight (48) hours following the hearing.

d) All notices, to either homeowners or the Board shall be in writing and delivered personally or sent by first-class mail, registered receipt requested. Notices to a homeowner shall be sent to the homeowner’s last address of record as shown in the Association’s files.

THE ADMIRALTY ASSOCIATION IS NOT JUST LIMITED TO ASSESSING FINES AS A MEANS OF ENFORCING RESTRICTIONS. IN ADDITION TO LEVYING A FINE, THE ADMIRALTY ASSOCIATION MAY, FOR EXAMPLE, SUSPEND POOL PRIVILEGES IF AN OWNER HAS ABUSED POOL RULES. OWNERS ARE RESPONSIBLE FOR THE PAYMENT OF FINES RESULTING FROM THEIR TENANTS' AND GUESTS' BEHAVIOR.

Availability of Records Association records are maintained in the management company’s offices. Common Interest Management Services is the managing agent for the Association. Requests for inspection and copying of records must be put in-writing and sent to CIMS either by U.S. Postal Service, first class mail, or by fax to (650) 286-0296. To obtain a list of available records (per Civil Code), and details about associated costs and procedures, contact the management company.

2. UNITS & BUILDINGS There are several different model units at The Admiralty. Plot plans of the various types are in the back of this booklet, and on the inside cover there is a plot map showing the location of each unit and building. Unit Compliance Inspection 1. When a unit is being sold, the owner of the unit (seller) shall be responsible to

schedule with the management company an inspection of the unit to ensure the unit is in compliance with all Admiralty Association rules and architectural regulations.

2. The inspection of the unit shall be made prior to the unit closing escrow. 3. The cost of the inspection is $100.00 and shall be paid to the management

company prior to the close of escrow and can be added as part of the escrow costs.

Unit Exterior Compliance Inspections The Association performs monthly compliance inspections of the exterior of units, which includes window coverings, balconies, patios and carport spaces. Any Owner and/or resident found in violation will be sent a ten (10) day compliance letter. If the violation has not been corrected within 10 days, a second letter will be written and sent. If, after the second inspection has been completed, the violation still has not been corrected, then, in accordance with the Association’s CC&Rs a fine will be applied in accordance with the Rules Enforcement Procedures. Decks, Balconies & Patios 1. Plants, barbecues, and outdoor patio furniture are the only items allowed on

balconies. These items must be maintained and kept in good appearance. 2. All plants MUST be raised off the surface of the deck either by using a plant stand

on wheels, or by placing lengths of one-inch diameter wood doweling under the plant stand. To prevent water stains to the deck, please use saucers under pots.

The use of cinder blocks and flat plant stands is absolutely prohibited. If dowels are not used the Association, after one (1) written notice, will place the required dowels under the required plants and all charges for the materials and labor will be charged back to the Homeowner.

3. Do NOT over-water plants. 4. All watering hoses are to be neatly wound and placed in an enclosed hose

container. Hoses are not to be attached to the building or left lying on the deck. 5. Remove any dead plants and empty plant containers 6. Roller-blading, roller-skating, biking, etc. are NOT allowed on any deck at any

time. 7. Owners will be charged for the repair costs for any damage done to the decking. 8. No exterior clothes lines shall be erected or maintained outside the units. There

shall be no exterior drying or laundering of clothes on balconies, patios, or other areas visible from the common area or from other units.

9. No floor coverings are allowed on the balconies. 10. Balconies, patios, and decks may not be used for storage. The Association does

allow certain non-permenant storage containers to be installed, but the type and style must be approved by the Board of Directors prior to installation.

11. No privacy screens may be placed across the front of any balcony. Lower Patio Storage 1. Storage units must be freestanding, non-permanent, and placed away from

ground floor windows and away from the "swing area" of the entry gate in order to provide and maintain a safe ingress/egress to the patio area.

2. Storage units must be placed under the balcony and below the height of the patio fence. It must not be visible from any adjacent unit or from the common area walkways.

3. Storage units must be constructed of a fireproof material or any other material approved by the Foster City Fire Marshal.

4. Plans for patio storage must be submitted to the Board for approval. 5. Items are to be stored inside the storage units only, not on top of the storage unit. 6. The Board of Directors reserves the right to require any storage container out of

compliance to be removed. Lower Patio Fences Maintenance of lower patio fences, including painting of the exterior, is the responsibility of the Association, except when damage to the fence is the result of negligence by a unit owner, tenant, guest, or pet. Unit owners will be responsible for damages such as: 1. Dry rot caused by dirt or soil build-up against the fence.

2. Split or broken boards caused by planters, flower pots, or decorative items attached to the fence.

3. Split or broken boards caused by patio trees, shrubs, or vines growing in or close to the fence.

4. Split or broken boards caused by pets Vines 1. Shrubs and vines growing from lower units up and onto the balcony railings of

upper units shall only be permitted when written approval by the resident or owner of the upper unit and the Board has been granted.

2. Maintenance of the plants shall be mutually agreed upon. The Association is not responsible for any of its maintenance.

3. Vine type plants should not be directly attached to a fence. All vine type plants should to be attached to a trellis to inhibit damage to the exterior of the building.

4. Should the plants fail to be maintained in a neat and attractive manner, the Association after giving notice, shall require the plants to be removed at the owner’s expense.

5. Since maintenance of fencing and balcony railings is the responsibility of the Association, any plant growing on a fence or balcony railing shall be removed at the request of the Association when maintenance of a fence or balcony railing is required. The cost of removal of plants shall be the plant unit owner's (where the plant is rooted) responsibility.

Trees in Patios 1. No trees or bushes (new plantings) should be planted inside patios (exclusive use

common area) that will be taller than the bottom of the upper deck railing at maturity, without prior written approval from the Board of Directors and unit owner(s) which would be directly affected. Contact Management for a list of pre-approved trees.

2. Any damage caused to the common area or patio, including root damage is the responsibility of the Unit Owner, and repairs for the damaged area will be charged-back to the Unit Owner.

3. The Board reserves the right to require the removal of any tree (including pre-existing trees) that causes damage to the property, becomes a nuisance, or safety hazard.

Garbage Rooms 1. Garbage bins are for household refuse only. Disposal of hazardous materials in

garbage bins is prohibited and illegal. Mattresses or other large furniture items are not to be placed in the garbage rooms. If you are caught dumping any items other than household trash you will have to pay the additional dump fees and will be subject to fines by the Association. Large bins will be

provided twice per year for “Spring” and “Fall” cleaning, and Christmas tree disposal. Notice of these dates will be announced in the newsletters and posted on bulletin boards within the complex.

2. All garbage must be placed in the garbage bins. Do not leave garbage on the floors around the bins, as Allied Waste will not pick it up.

3. Do not leave garbage anywhere except in the garbage rooms. 4. The doors to the garbage rooms must be kept closed and locked at all times. 5. Recycle bins are provided inside the garbage rooms - Here are a few helpful

recycling tips: • Try collecting your recyclables in paper bags. Empty the recyclables into the

proper container and then place the empty paper bag in the NEWSPAPER container.

• Separate all materials carefully. • All containers are LABELED according to material. • GLASS CONTAINER: Glass bottles and jars only in the glass container.

Please remove lids. • ALUMINUM, TIN CANS, PLASTICS CONTAINER: Aluminum and tin cans,

plastic 1 gallon milk and water jugs, and 2 liter soft drink bottles are acceptable. Please do not deposit any other types of plastic materials in container. UNACCEPTABLE ITEMS - PLASTIC FILM BAGS, PLASTIC WRAP.

• NEWSPAPER CONTAINER: Newspaper and their inserts, and emptied brown paper bags are acceptable.

• Success is also dependent on the way the sites are treated. PLEASE, NO GARBAGE OR OTHER CONTAMINATED MATERIALS ARE ACCEPTABLE. These containers are not garbage cans; inappropriate materials ruin the recycling process, and will cost extra to have the garbage in them dumped.

• Thank you for your participation in our recycling program. If you have any questions, do not hesitate to call Allied Waste at (650) 592-2411.

Laundry Rooms 1. No smoking permitted in the laundry room. 2. Do not monopolize the dryers and washers. Time the loads so as to move laundry

promptly. 3. Appliances must be cleaned after each use, including tops and interiors. Lint

must be removed from the filters, and softener aids removed from machine and disposed of in the trash container. Do not use for disposal of empty soap boxes.

4. Carry bleach in closed spill-proof containers with lids tight. 5. Lock laundry room doors after use and make sure the door closes without

slamming. 6. Laundry room hours of operation are between 7am and 10pm. Water Shut-Off Policy

1. From time-to-time it is necessary for a resident to shut-off the water to a building in order to perform maintenance on the unit plumbing.

2. Except for emergencies causing flooding to the unit or to another unit, all residents must obtain approval from management for the water shut-off.

3. Water shut-offs are only allowed Monday – Friday, between the hours of 9:00 am to 3:00 pm. There is also a minimum of at least 48 hours advance notice to management so that notices of the pending water shut-off can be posted at the affected buildings.

3. CARPORTS & PARKING

Carports & Vehicle Regulations 1. Each unit has assigned parking. Unauthorized use of any other carport area is

subject to vehicle removal without notice at the owner's expense. 2. Motorcycles count as one vehicle. Parking of motorcycles on walkways or

sidewalks is prohibited. 3. Parking more than one vehicle per parking space is not allowed, (e.g., one car and

one motorcycle parked in one parking space). Exceptions to this rule must be by written approval of the Board.

4. Backing of vehicles into parking spaces is not permitted. Any vehicle not parked within marked parking spaces may be towed.

5. No vehicle may be parked in or on any part of the common area, except in those areas expressly designated for such purposes.

6. No trailer, camper, mobile home, house car, commercial vehicle, truck (other than standard size pickup truck or standard size vans), inoperable automobiles, unregistered vehicles, or similar equipment shall be permitted to remain upon any area within the property. a) Commercial vehicles shall not include sedans or standard size vans, or

pickup trucks which are used both for business and personal use, provided that any signs or markings of a commercial nature on such vehicles shall be unobtrusive and inoffensive as determined by the Board.

7. No noisy or smoking vehicles shall be operated upon the property. 8. Carports shall be used to park registered vehicles and are not for storage of

vehicles. Any vehicle with expired registration is deemed as stored. For those vehicles in violation of the provision of the Declaration, the vehicle owner shall be deemed to have consented to the removal of said vehicle from the complex after notice has been delivered. Delivery is defined as follows a) Ninety-six (96) hours after notice has been personally delivered to the

registered owner by an agent of The Admiralty Association, or placed on the window of the vehicle.

b) If the vehicle is not removed in the 96 hour period it will be towed at the vehicle owner’s expense.

9. All vehicles must have current registration, be kept operable, and in such condition that they do not interfere with the areas assigned to other occupants of the building, their freedom of access to, or use thereof.

10. All vehicles must be parked within the confines of the assigned carport and not stick out causing obstructed views.

11. All repairs to vehicles are prohibited without the written approval of The Admiralty Association. This restriction includes oil changes, draining radiators, or any other repairs which render the vehicles inoperable.

12. Fluids dripping from vehicles is not allowed. Excess fluids must be cleaned-up immediately. Violations of this guideline are subject to clean-up by The Admiralty Association without notice and are subject to Special Reimbursement Billing.

13. No vehicle may be spray painted in any common area or carport. 14. Flammable materials, flammable liquids, or hazardous materials are not

allowed in the carport area or any common area at any time. This includes storage rooms/sheds. Under no circumstances may any occupant cause debris to be accumulated, such as old papers, magazines, boxes, loose lumber, furniture, appliances, or the like. All storage in the carport area is subject to removal by The Admiralty Association without prior notice.

15. The only cars that may be washed at The Admiralty are those cars registered to residents of The Admiralty Association. Local water use ordinances must be observed.

16. The parking spaces around the clubhouse are available for residents and visitors parking. Parking is on a first com first serve basis. No car shall continuously occupy a parking space for more than 96 hours or said vehicle shall be subject to tow at the vehicle owner's expense. If a vehicle is going to be parked for longer than 96 hours a temporary parking permit must be obtained from the management company. No repairs, painting, or washing of vehicles shall be done in the clubhouse parking area.

Commercial Vehicles 1. Commercial Vehicles are considered to be vehicles used for business or for

transporting property. These commercial vehicles are permitted only if they can be parked within a parking stall and provided that all commercial equipment and tools and/or material are enclosed or covered so as not to be visible to the public.

2. Signage, if any on such vehicles must be discreet, well maintained, inoffensive to the public, and compatible with a residential community so that property values will not be adversely affected.

3. A non-conforming commercial vehicle will be tagged after 48 hours, and if not removed within 3 days, will be towed at the vehicle owner’s expense.

East Hillsdale Visitor Parking Because The Admiralty has only four (4) visitor parking spaces in the East Hillsdale Blvd. lot, these visitor parking stalls MUST be kept available for VISITORS ONLY.

Therefore, the Association has adopted the following regulations regarding visitor parking: 1. No resident is allowed to park his/her vehicle in the East Hillsdale Blvd. visitor

parking stalls. 2. When a vehicle is observed by the security company in a visitor parking stall in

the East Hillsdale lot three (3) times in any 30-day period, the security company will tag the vehicle with a warning notice. The notice will advise the vehicle owner to contact management. If the vehicle is intended to be parked in a visitor stall for an extended period beyond 96 hours, management will issue a numbered temporary parking permit, with an expiration date, allowing the vehicle to be parked in a marked visitor parking stall in the Association Clubhouse area ONLY, and not in the East Hillsdale Blvd. visitor parking area.

3. If, after receiving two tags, the vehicle has not been removed, the vehicle shall be tagged the third time and, if not removed in two (2) hours, will be towed at the vehicle owner's expense.

4. Residents having guests with a vehicle which needs to be parked in Visitor Parking for more than 96 hours must obtain a Visitor Parking Permit from the Management Company by submitting, in writing or by phone, the dates the vehicle will be present with the make, model, color, and license plate number of the vehicle. ALL VEHICLES IN VIOLATION OF ANY OF THESE PARKING RULES WILL BE SUBJECT TO TOW, AT THE VEHICLE OWNER'S EXPENSE.

4. RECREATIONAL FACILITIES

Clubhouse Rental The Association’s Clubhouse is available to rent for a fee by residents of The Admiralty, Sandpiper Apartments, and Sandcastle Apartments. Interested residents should call management regarding rental availability and arrangements. Pool Usage (Hours of operation 7 am – 10 pm) 1. Children under the age of 14 must be accompanied by an adult who is at least 18

years old. 2. No pets are allowed in the pool area. 3. No glass containers are allowed in the pool area. 4. No food or drinks are allowed in the swimming pool. 5. No running, diving, skating, roller-blading, or horse playing is allowed in the pool

area. 6. Flotation devices, including air mattresses, are permitted provided that the

maximum size shall not exceed 30 inches by 65 inches. 7. Headphones must be worn when listening to radios so as not to disturb others.

8. The pool is open only at the user's own risk. There is no lifeguard on duty. The Admiralty Association assumes no liability for accidents.

9. The pool is for residents of The Admiralty, Sandpiper Apartments, and Sandcastle Apartments, and their guests. Guest(s) must be accompanied by a resident. Guests are not to exceed four (4) per unit.

Pool Key Policy 1. Pool User agrees to pay $50.00 fee for per card key. 2. Pool User agrees to abide by all of the existing Pool Rules for the use of the pool. 3. Pool User agrees that The Admiralty Association shall neither be liable nor

responsible for any accident or injury to Pool User or Pool User’s guests. 4. Pool User agrees and accepts that the use of the pool shall be “at Pool User’s

own risk”. 5. The Admiralty Association shall not be responsible for any personal belongings in

the pool area. 6. Pool User shall not annoy, molest or interfere with anyone’s quiet enjoyment of

the use of the pool. 7. If Pool User damages or misuses the pool furniture and/or recreational facilities,

Pool User agrees to reimburse The Admiralty Association for its costs, including attorney fees.

Sauna Use (Hours of operation 7 am – 10 pm) 1. Saunas are limited to residents and their guests. Under no circumstances may

guests use these facilities unless the resident is present. 2. Children under 14 years of age are not permitted in the sauna unless accompanied

by a supervising adult. 3. No smoking, food, or beverages shall be permitted in the sauna. 4. It may be dangerous to use the sauna. Persons with poor health should consult

their physician before using. 5. Turn off all lights and be sure all doors are secure before leaving the sauna. Tennis Courts (Hours of Operation 7 am – 10 pm) 1. Tennis courts are reserved for residents of The Admiralty, Sandpiper Apartments,

and Sandcastle Apartments, and their guests. Guest(s) must be accompanied by a resident.

2. Tennis courts are to be used for tennis only. No other use is permitted. 3. Only tennis or gym shoes are permitted on the courts. 4. Players must limit play to one hour if anyone is waiting for the court. Only one

court can be used by a resident if another resident wishes to play. 5. All non-players must remain outside the courts at all times. 6. No food shall be brought into the tennis court area at any time.

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Special Assessments
