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Rotterdam

39th Congress of the European Society of Surgical Oncology

Invitation to Industry

9 – 11 October 2019

www.esso39.org

The Netherlands

Table of ContentsWelcome Letter 1

What is ESSO? 2

Mission & Vision 2

ESSO’s Partnership with Industry 3

Target Audience and Statistics from Past Years 3

Statistics Report from ESSO 38 4

ESSO 38 Exhibitors and Sponsors 6

Save the Dates 7

General Contacts 8

Location and Venue 9

Programme at Glance 10

Sponsorship Opportunities at Glance 11

Sponsorship Categories 12

Educational Opportunities 13

Sponsorship Promotion Opportunities 15

Advertising 18

Other Advertising Opportunities 19

Exhibition 20

Exhibitor’s Manual 21

Floorplan 22

Codes of Practice 23

Booking Form 24

Contract 25

19 – 11 OCTOBER 2019, ROTTERDAM, THE NETHERLANDS

We would like to welcome you and invite you to participate at our 39th Congress that will take place from 9 – 11 October 2019 in Rotterdam, The Netherlands.

Last year, at ESSO 38, we unveiled our Strategic Plan 2018 – 2022 outlining our vision to establish an annual meeting which attracts a larger multidisciplinary audience and to create a must-attend forum where cancer surgeons from different specialties and backgrounds learn from each other. Rotterdam, a buzzing metropolis with a breath-taking skyline where more than 170 nationalities live and work together, is connected by a direct (26 minute) train to Amsterdam’s Schiphol International Airport and provides the ideal stage for translational debate and intercultural exchange. One of the easiest ways to get to Rotterdam is to travel by train; the station is a 10 minutes’ walk from the congress centre. An increasing number of European cities provide direct flights to Rotterdam The Hague Airport, the second regional airport in the Netherlands. Our mission is to provide delegates with unique educational workshops, to highlight the significance of a multidisciplinary approach in the management of solid tumours and to provide a platform to interact and establish new collaborations.

This year, our congress theme is “Delivering Excellence in Cancer Surgery” and the comprehensive three-day scientific programme devised by leading scientific and surgical experts aims to raise the quality level of surgical oncology care in Europe by exploring latest developments and key aspects in surgical oncology through an array of interactive sessions. We plan to showcase state-of-the-art advances in surgical research, patient management and practice, standards in surgical oncology, key guidelines, practice changing developments through Plenary Lectures, Meet the Expert Sessions, Debates, Scientific Symposia and Poster Sessions in well-defined tracks covering the main tumour sites. Poster sessions and posters in the spotlight will take place integrated with the industry exhibition area making sure that participants will have the most contact with industry representatives.

ESSO 39 will offer a scientific environment and platform for the oncology and surgical oncology community, including general surgeons, surgical oncologists of different specialties, students, surgeons in training, residents, specialist nurses and all health-care workers involved in managing cancer patients. The event promises extraordinary educational and networking opportunities to provide a richer understanding of the latest techniques to manage solid tumours so that delegates can return to their institutions with practice-changing insights for the benefit of cancer patients across Europe and beyond. We look forward to welcoming you in Rotterdam.

Tibor KovacsESSO PresidentCongress Chair

Kees VerhoefDutch Society of Surgical Oncology PresidentCongress Co-Chair

Welcome Letter

https://worldspanmedia.s3.amazonaws.com/media/esso/documents/document/strategic-plan_736985.pdf

39th CONGRESS OF THE EUROPEAN SOCIETY OF SURGICAL ONCOLOGY2

The SocietyThe European Society of Surgical Oncology, ESSO, was established in 1981 to support its members in advancing the science and practice of surgical oncology for the benefit of cancer patients.

Its ActivitiesESSO performs a range of activities:

• Organising the biggest congress in surgical oncology in Europe• Unifying the surgical oncology community in a network of over 5,000 members • Providing education and training to both young and experienced surgeons through courses and e-learning activities• Publishing a monthly scientific Journal (EJSO-the Journal of Cancer Surgery)• Partnering in projects and courses with other discipline and organ-based societies • Providing an attractive fellowship programme facilitating exchange of knowledge and continuing medical education• Offering specific opportunities for young cancer surgeons from developing countries to attend the ESSO Congress• Organising yearly, in co-operation with the European Board of Surgery of the UEMS (European Union of Medical Specialists),

an examination in surgical oncology and in breast cancer surgery certifying the competence necessary for the treatment of cancer patients

• Informing on educational and scientific opportunities via its newsletter, website and social media• Supporting research projects towards the improvement of cancer care for all patients in Europe

Mission StatementESSO’s mission is to support its members in advancing the science and practice of surgical oncology for the benefit of cancer patients. The Society aims to achieve this through a range of activities related to education, research and leadership in multidisciplinary care.

Core Values• Commitment, continuity, communication

and optimal care by our members for the benefit of cancer patients

• Quality of care by education, skills improvement & auditing

• Leadership in positioning surgical oncology at the heart of cancer care

• Research & innovation• Integrity• Ethical conduct

VisionESSO’s vision is to represent the most established cancer treatment. To this end, ESSO will develop standards of care for cancer patients through its core values, as well as its activities in the field of education, homogenisation of skills, quality healthcare and ultimately qualification.

ESSO Strategic Plan 2018 – 2022

Mission & Vision

EXCELLENCEIN PATIENT CARE

CONGRESS

RESEARCH

EDUCATION

MEMBERSHIP ADVOCACY

I

ntera

ctive

Innovative Surgery

Ad

ded

Val

ue

Patien

t-Cen

tered

Collaborative

C O M M U N I C A T I O N

What is ESSO?

http://www.esso39.org

https://www.essoweb.org/courses/

https://www.essoweb.org/e-learning/

https://www.essoweb.org/ejso-the-journal-of-cancer-surgery/

https://www.essoweb.org/fellowships/

http://www.esso39.org

https://www.essoweb.org/ebsq-qualification/

https://www.essoweb.org/ebsq-qualification/

https://www.essoweb.org/newsletter/

https://www.essoweb.org/objectives-and-activities/


Current industry partners support ESSO meetings and educational initiatives, in the framework of an expanding education programme.

ESSO highly values its relationship with industry and is committed to further strengthen it in the long term.

Uniquely positioned to represent surgical oncologists in Europe and beyond, ESSO offers an invaluable opportunity to potential sponsors to develop constructive long-term relationships with its international community.

Do not hesitate to contact the ESSO 39 Conference Secretariat for more information about sponsorship opportunities.

ESSO’s Partnership with Industry

Target Audience and Statistics from Past YearsEsso Registrations over the Years 2004 – 2018

0

200

400

600

800

1000

1200

ESSO

2004

*Joint congress ESSO2014 / BASO2014

ESSO

2006

ESSO

2008

ESSO

2010

ESSO

2012

ESSO

2014*

ESSO

2016

ESSO

2018

ESSO is supported through unrestricted educational grants from Medtronic and Nutricia.

http://esso39.org/exhibition-sponsorship.htm


Statistics Report from ESSO 38

Top 12 Countries

Professions

0

20

40

60

80

100

120

140

160

Net

herla

nds

Uni

ted

Kin

gdom

Hun

gary

Ital

y

Sout

h K

orea

Chi

na

Ukr

aine

Ger

man

y

Gre

ece

Japa

n

Spai

n

Fran

ce

0 50 100 150 200 250 300 350 400

Surgical Oncologist

General Surgeon

Student

Basic Scientist

Medical or Clinical Oncologist

Clinical Trial Coordinator

Patient Advocate

Radiologist


Place of Work

Field of Interest

0

50

100

150

200

250

300

350

Uni

vers

ity

Hos

pita

l

Gen

eral

Hos

pita

l

Can

cer

Rese

arch

Cen

tre

Priv

ate

Prac

tice

Non

-Pro

fitO

rgan

isat

ion

Uni

vers

ity

Indu

stry

Gov

ernm

ent

0 20 40 60 80 100 120 140 160 180

Breast Cancer

Colorectal Cancer

Soft tissue Sarcoma

Thyroid

Peritoneal

Oesophagogastric

Liver

Hepatobiliary

Other

Thoracic

Brain

Skin

Ovarian

Translational Research

Geriatric Oncology

Head and Neck Cancer

Lung cancer


ESSO 38 Exhibitors and Sponsors


Save the DatesCongress DateESSO 39 9 – 11 October 2019

Sponsorship and Exhibition DeadlinesGold and Silver Sponsor Enrolment 29 March 2019

Satellite Symposia Programmes and Schedule 15 May 2019

Bronze Sponsor Enrolment 30 June 2019

Exhibitors’ Enrolment 31 July 2019

Exhibition Services Orders, Stand Designs, Logos and Company Profiles, Names for Exhibitors’ Badges 30 August 2019

Advertising DeadlinesAdvertisements and logos in printable format 8 September 2019

Flyers and banners 7 October 2019

Satellite Symposia DeadlinesReceipt of Satellite Symposium Draft Programme 15 May 2019

Receipt of Final Programme for publication in the Congress Programme 30 August 2019

Registration DeadlinesEarly Registration Rate (Individual & Group) 2 July 2019

Regular Registration Rate (Individual & Group) 11 September 2019 (after 11 September 2019 Late Registration Rate also on onsite registration)

Receipt of Complete Group Participants Details 11 September 2019


General ContactsCongress Venue

Postillion Convention Centre WTC Rotterdam

Beursplein 373011 AA RotterdamThe Netherlands

Phone: +31 (0)10 4054462Email: [email protected] www.postillionhotels.com

Congress Secretariat

C-IN

CZECH-IN s. r. o.5. kvetna 65, 14021 Prague 4Czech Republic

Phone: +420 261 174 301www.c-in.eu

Project Manager and General Inquiries

Alice TragerovaEmail: [email protected]

Sponsorship and Exhibition Manager

Jana DvorakovaPhone: +420 777 791 252Email: [email protected]


About Postillion Convention Centre WTC Rotterdam

In the vibrant heart of the city of Rotterdam arises the World Trade Centre Rotterdam, which houses the Postillion Convention Centre WTC Rotterdam. This iconic building is one of the few buildings, which survived the World War II bombing of Rotterdam. The former exchange halls of the city now function as the epic centre of the Convention Centre.

The Rotterdam Hall, with its 1000 m², is the main conference room. The three central halls in front of the Rotterdam Hall are used as breakout space for exhibitions, catering, poster sessions and much more. There are several smaller conference rooms situated around the main meeting room can even host ten sub-sessions for 100 people each.

A unique venue in the heart of Rotterdam is Zaal Staal, the former Chamber of Commerce room. The 400 m² exudes an atmosphere with allure for a meeting, welcome reception or dinner. The Town Hall room on the 23rd floor with a great view of the Rotterdam Skyline can be used to impress to the max.

Rotterdam has a compact city centre and 1,500 hotel rooms ranging from economy to luxury can be found within a five-minute walk of the Convention Centre.

Location and Venue


Programme at GlanceWednesday 9 October 2019

09:00 Educational Workshop: Breast

EYSAC Educational Workshop: Trials

Educational Workshop: UGI

12:00 Poster viewing /posters in the spotlight Satellite symposia (2) Young mentorship session

13:15 Opening Session & Lifetime Achievement Award

14:30 Educational workshop:HPB

Scientific Symposium:Virtual Reality

Scientific Symposium:melanoma

16:00 Coffee Break

16:30 Scientific Symposium:UGI

Debate: Breast

Scientific Symposium: Sarcoma

18:00 Welcome Reception & poster viewing

Thursday 10 October 201908:00 Education workshop :

H&N / Thyroid cancerEducation workshop:

Colorectal (techniques)Education workshop:

Breast

09:30Presidential address & ESSO medal

10:30 Coffee Break

11:00 Scientific Symposium: Colorectal

Scientific Symposium:H&N / Thyroid cancer

Debate: melanoma

12:30 Poster viewing /posters in the spotlight Satellite symposia (2) Young mentorship session

14:00 NOH best proffered paper session Partner Societies' session

15:30 Coffee Break

16:00 Debate: Breast

Miscellaneaous:women in surgery

17:00 Scientific Symposium:joint Colorectal and HPB

Scientific Symposium or debate: UGI

Scientific Symposium:Breast

18:30 ESSO General Assembly

Friday 11 October 201908:30 Meet-the-expert session:

BreastMeet-the-expert session: H&N / Thyroid Cancer

Meet-the-expert session: UGI

09:30Educational workshop:

ColorectalMiscellaneous:

PACScientific Symposium:

HPB

11:00 Coffee Break

11:30 Debate: HPB

Debate: Colorectal

Scientific Symposium: Perioperative care (Anti-Cancer Fund)

13:00Congress highlights & closing remarks


Sponsorship Opportunities at GlanceSponsorship Categories

Educational Opportunities

Satellite Symposia

Educational Grants

Sponsorship Promotion Opportunities

Congress Material / Congress Services

Advertising

Exhibition


Sponsorship CategoriesYou will be given a specific category status dependent upon the total amount of your support. You will benefit from outstand-ing advantages linked to your chosen support category.

Select your unique opportunity to interact with delegates and showcase your company by choosing from the following category options:

Gold Silver Bronze

€ 20 000 € 15 000 € 7 000

Registrations for the Congress 4 3 1

Exhibitors’ passes 6 4 2

Lunch satellite symposium 60 minutes 45 minutes

Coffee break workshop 30 minutes

Symposium / Workshop passes 6 4 2

Exhibition space 18 sqm 12 sqm 9 sqm

Banner Advert in the Congress Mobile APP

Sponsor’s logo (company logo only, no product logos) with hyperlink on the Congress website

Sponsor’s logo (company logo only, no product logos) in the Congress App

Acknowledgement on Sponsors’ PPT Slide in the venue

Statement at the Welcome Session of the Congress

Thank you tweet from the ESSO Twitter account

Special Requests

Tailored packages can be arranged to suit your requirements. Feel free to contact the Sponsorship and Exhibition Manager to discuss your needs: [email protected]

Note: Special discount on each sponsor’s category for Corporate Members of ESSO is applicable. Pharma Code compliance: branded items will carry only your company logo and/or company brand. No products logos or product advertisements will be allowed.

mailto:jana.dvorakova%40c-in.eu?subject=


Lunch Satellite Symposia / Coffee Breaks Workshops

This can be a unique opportunity to directly liaise with our participants to educate them about your products and showcase your latest developments to those looking for midday inspiration. Why not offer delegates the added exclusive opportunity to Learn at Lunch*, providing lunch whilst networking, inspiring and informing participants.

• Satellite Symposia/workshops are offered to industry as part of the sponsorship packages as commercial/promotional sessions and are allocated on a “first-come, first-served” basis and room capacity during lunch break.

• Supporting companies are free to choose topics, invite speakers, and control content. However, topic and programme are subject to approval by the scientific committee.

• In case where the scientific committee does not approve the Satellite Symposia/workshops programme, each party will be entitled to cancel the Satellite Symposium booking without any penalty for the cancellation or for any damages caused by the cancellation to the other party. Accordingly, upon such cancellation, neither of the parties will have any claims, demands or suits towards the other.

• The company, in addition to the support fee, must cover all speaker expenses, including registration fees, accommodation and travel expenses.

The package with the symposium includes:

• Room rental• Standard setup (theatre style with stage, lectern and speaker table)• AV equipment and services: amplification, data projection, AV technician• Use of the Speaker Preview Room for Satellite Symposium faculty• Publication of the Satellite Symposium Programme on the Congress website • Use of the Congress logo on invitations and promotional documentation• One-time promotion of the Satellite Symposium in a special e-blast sent by the ESSO 39 Conference

Unrestricted Educational Grants

Grants of any amount, whether for the overall programme or for individual sessions, are appreciated and important to the suc-cess of the event.

All support will be recognised in the pdf programme and in the Congress App programme and in the Sponsorship and Exhibition section on the congress website, and with signage during the event.

Educational Grant in Support of an Existing Session € 5,000

An existing scientific session accepted or invited by the Scientific Committee and supported by an Educational Grant from the industry.

• Hands off support, no influence over any scientific/education elements• Support will be acknowledged in the Programme as: “Session Title, Supported by an Educational Grant from Company

name”• Support can be acknowledged in the beginning of the session by the moderator, followed by a slide presenting the logo

of the company (optional)• Support will be recognised in the Industry Support and Exhibition section of the Programme, on the event website,

and on signage during the event

Educational Opportunities


Poster Spotlight Support € 5,000 (exclusive)

Ever-popular with delegates, we are using the latest technologies to make posters prominent and easily accessible to all. • Acknowledgement at the poster viewing station, and on the Congress website.

Poster Boards Sponsorship € 3,000 (exclusive)

The ESSO participants most popular way of presentation. In 2018 ESSO presented around 500 scientific posters. Have your company logo on each poster board and your own company poster presented in the poster area.

All pictures shown are for illustration purpose only.


Sponsorship Promotion OpportunitiesCongress Badge Lanyards € 1 500 (Exclusive)

Sponsor will provide the funds for the lanyards for all dele-gates and they will be branded with the congress logo and sponsor’s company logo.

Notepads or Pens € 1 000 (Exclusive)

These items will ensure your company’s visibility towards each delegate throughout the congress. Sponsor will provide the notepads and/or pens. Notepads and pens will be branded with sponsor company name / logo and provided to the delegates at the registration desk.

Sitting Cubes € 3 000 per 100 cubes

Promote your company in an informal, creative and practical way by offering the delegates a relaxing place to sit. These items offer comfortable seating experience throughout the venue and guarantee maximum visibility as delegates take rest and network in relaxed locations.

The sitting cubes offer a nice range of possibilities, as they may be customised according to the sponsor’s needs. • Logo display on every side• Seating cubes locations spread throughout the venue • Limited to 2 sponsors maximum

Digital / Touch Screen Signage € 4 000 per screen

Interactive touch screen signage provides basic information about the Congress, programme schedule, and floor plans. The type of touch screen stand may vary from the one shown on the picture.• Your company logo will be placed

on the signage itself.


Charging Station € 4 000 Per Station

Everyone needs a place to charge their phone or tablet during the congress. Delegates will be able to charge their mobile devices during the congress by utilising lockable charging stations.

Delegates will see sponsors’ logo located at the top of the charging station. Charging stations will be placed in prominent locations in the venue throughout the congress dates.

Wi-Fi Service € 3 000 (Exclusive)

Position your company on the ESSO 39 WiFi network in the venue. Wi-Fi connection will be available in the main areas during the Congress. Participants can access the service from their mobile phone, tablet or laptop computer. • Your web page will be the 1st page to open when trying to get connected to the

ESSO 39 Wi-Fi (company logo acknowledgement on the WiFi landing page).

Speakers Ready Room € 1 000

Facilities will be available at the venue for speakers to prepare their presentations.• Company’s logo on signage at the entrance to the Speakers ready room• Opportunity to provide company’s mouse pad at each workstation• Opportunity to display company logo on screensavers• Support will be acknowledged on the website, and with signage during the event.

Corporate Suite / Meeting Rooms (Price depending on the size of the room)

An opportunity to hire a room at the venue that will be used as a Corporate Suite. The supporting company will be able to host guests throughout the event. Companies will have the option to order catering at an additional cost. Hospitality provided must follow all relevant industry codes.• Opportunity to brand the corporate

suite• Acknowledgement on directional

signage outside suite

Water Stations / Eco-Friendly Water Bottles € 5 000

Use the opportunity to sponsor eco-friendly reusable water bottles, which will be available to all delegates for free. • Company logo printed on bottled water that will be distributed throughout

the congress.• Logo placed on water refill stations inside the venue.• Increased visibility.• Limited to maximum 3 companies


Coffee Breaks € 2 500 per break

Coffee will be served during breaks in the exhibition area. Hospitality provided should follow all relevant industry codes.

• Opportunity to have a one day/one break display of your company logo at the catering point located within the exhibit area

• Opportunity to provide items bearing company logo for use during the supported break

• Support will be acknowledged in the Industry Support and Exhibition section on the website, and with signage during the event

Lunches € 5 000 Per day

Companies can also support the lunches offered to participants during ESSO 39. Lunch will be served in the exhibition and poster areas on Wednesday and Thursday. It will provide a strong opportunity for sponsors to communicate their corporate branding in the catering areas.

• Opportunity to display of your company logo at the catering point located within the exhibit area during lunch time

• Support will be acknowledged in the Industry Support and Exhibition section on the website, and with signage during the event

Welcome Reception / Networking Event € 5 000 (Exclusive)

Supporter will have the opportunity for promotion at the networking reception on the first evening or any other evening late coffee break networking event to which all registered attendees are invited. Hospitality and any activity provided should follow all relevant industry codes.

• Supporter’s logo on signage at the entrance to the Welcome Reception

• Opportunity to provide items bearing company logo for use at the event

• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the website, and with signage during the event


AdvertisingYou can be ahead of your competitors by presenting your corporate brand to the delegates. Choose from the range of impactful advertising options. According to our vision of ECO-FRIENDLY Congress we are not providing any printed programme of the Congress and we are trying to encourage all the participants to use the Mobile Congress App where all the information will be easily accessible.

Congress App Sponsor € 6 000 (Exclusive)

Push Message in the Congress App € 250 per one push

Pre-programmed push notification to appear on all devices that have the native App installed. The push notification has the truncated text (62 characters) and is linked to the full message inside the App. No network is required for the push notification to work.

Push notifications will be sent during the congress days (9 – 11 October). Limited to 5 companies per day and max. 3 push notifications per company per day.

Congress App exclusive sponsorship includes:

• App invitation email & App store/google play install page. • The App invitation email is sent to all congress participants, inviting them

to install the App and providing them with detailed explanations. The sponsor banner appears on the App invitation email. With regard to Acknowledgement, the sponsor banner appears on the App Store and Google Play App description installation page.

• Supporter acknowledgement on the splash/pop-up screen of the App: “Supported by: company name / logo” (product logo not permitted).

• Signage on site – slides in the meeting rooms and banners with App QR code and “Supported by: company name / logo” (product logo not permitted).

• 2 “push notifications” appear on all devices that have the native App installed. The push notification has the truncated text (62 characters) and is linked to the full message inside the App.

• Priority listing in the list of conference exhibitors.

The App transforms smartphones, tablets and laptops into a tool for active congress participation, making it easy for participants to access congress information and to connect with speakers and colleagues. The App includes the scientific programme, abstracts, speaker info, participant lists, rating/voting system for sessions/speakers and a personalised scheduler. The App is easily downloadable from the App Store and Google Play.

Sponsored Splash Screen € 2 500

The sponsor logo is visible for 30 – 45 seconds during the initial loading of the App. It then appears for a second, each time when re-opening the App.

Banner Advert € 1 500

Company advert will be placed on the Congress App within the Sponsorship section.

Sponsor Highlighting € 500

Sponsor’s logo with the link to the company webpage or company profile will be highlighted.

In case no exclusive sponsorship allocated for the Congress App we offer the following promotion opportunities:

For more details regarding the Congress App sponsor promotion opportunities please contact the Sponsorship manager [email protected] .


Intersession Powerpoint Slide in the Main Hall € 1 500 (per day)

• Slide will be shown in the main hall during coffee breaks and lunches (including 10 minutes directly before plenary lectures)• Limited to maximum 3 companies/sponsors per day

Interssion Powerpoint Slide in All Sesssion Rooms € 3 000

• Slide will be shown in all session rooms between the sessions for the duration of the entire meeting• Limited to maximum 3 companies• For the duration of the entire meeting

Banner in the Exhibition Area € 1 500

Opportunity to place one company branded roll-up banner in the exhibition area of the Congress.

Promotional Material – Display Table € 1 000

Opportunity to place up to 1,000 flyers on the Congress display table.Note that the material should be provided by Supporter and must be approved by the Secretariat.

Footprints € 2 000

Footprints will be placed on the path from the registration to the sponsor’s booth. These footprints will also help to navigate and bring delegates to the venue.The sponsor’s logo will be placed on each footprint together with the event logo.

Other Advertising Opportunities

Note: Product advertising is not permitted due to Pharma Code regulations. These advertising opportu-nities are an excellent occasion for promoting your corporate brand, satellite symposia and increasing delegate traffic to your exhibition booth.


If you require space over 9 m2, made-to-measure agreements can be discussed, please contact the Exhibition Manager Jana Dvorakova, at [email protected] for further information.

The opportunity to exhibit is an integral part of the Congress and the exhibition area is renowned as a major hub of activities. Exhibiting gives you an edge – the passing trade of potential and qualified customers that walk past your stand will be highly significant. Extra care has been taken in the design of the exhibition to ensure the highest level of exposure to delegates at ESSO 39.

Exhibition

Exhibition Overview

Booth Non-Member Esso Corporate Member & Start-Up Companies**

Medical Societies and Non-Profit Organizations

Exhibition Package(9 Sqm)

Early*

€ 3 900Late

€ 4 700Early*

€ 3 510Late

€ 4 230€ 1 400

Table Top(4 Sqm)

Not available Not available € 700

* Booking by 19 April 2019** This rate is only applicable for companies that are Corporate Members of ESSO at the time of signing up for a slot

and for new start-up companies launching their new products.

Exhibitor space package includes:• exhibition space of 9 sqm• 2 exhibitors’ badges• Backwall with printing of branding (images supplied by exhibitor) and lights, counter with logo, two chairs and electricity

cable (*electricity connection must be ordered separately)• 100-word company/product profile in the exhibitor section of the congress mobile App• Logo on congress website with link to the company website• Company name on acknowledgement signage


An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be circulated 3 months prior to the Congress and will include:

• Technical details about the Venue• Final exhibition details and information• Contractor details• Services available to exhibitors and order forms• Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display• In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the

“Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals

Allocation of Exhibition Space

Space Allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form and Contract should be emailed to ensure reservation of the desired location. Upon receipt of the Exhibition Booking Form and Contract, space will be confirmed, and an invoice will be sent. Please note that three alternative choices should be clearly indicated on the applica-tion form. Space allocations will be made in the order in which application forms with payment are received.

Exhibitor Registration

• All exhibitors should register and will receive a badge displaying the exhibiting company name. • Each exhibition booth comes with 2 exhibitor registrations per every 9 sqm.• Any additional exhibitors will be charged an exhibitor registration fee of € 250.• Exhibitor registrations allow access to the exhibition area only and are to be used by company staff only.• An exhibitor registration form will be included in the Exhibitor’s Manual.

Exhibitor Profile

Upon receipt of the booking form, you will be asked to upload a 100-word Exhibitor Company profile to a provided link. This will be published in the list of exhibitors in the Industry Support and Exhibition section in the Congress App.

Exhibitor’s Manual


Floorplan


All companies and associations exhibiting at ESSO 39 are advised to consult the guidelines and codes of practice applicable in The Netherlands. By signing the relevant application form to participate at the ESSO 39 Congress, each company or organi-sation agrees to and confirms that it has reviewed the advice and guidelines which determine the applicable codes of practice in The Netherlands and that it will be adhering to all relevant codes and accepts all liability in all cases of non-compliance with these codes.

• CGR – The Foundation for the Code for Pharmaceutical Advertising www.cgr.nl/en-GB/Home

• EFPIA – European Federation of Pharmaceutical Industries and Associations www.efpia.eu

• IFPMA – International Federation of Pharmaceutical Manufacturers and Associations www.ifpma.org

• MedTech www.medtecheurope.org

Codes of Practice


Booking FormCompany Name:

Contact Name:

Company Activity:

Postal Address:

Zip Code and City

Country:

E-Mail:

Telephone / Fax:

Your VAT Number:

List of Packages Select Item Price In Euro (Excl. VAT)

Gold Sponsor

Silver Sponsor

Bronze Sponsor

Other ItemsPlease Fill In

Price In Euro (Excl. VAT)

All prices are VAT excluded.

Please fill in the order form and send it to [email protected]. The advance invoice will be sent to you upon receiving the filled order form.

Date Signature and Company Stamp

Please send your company logo in curves format and your weblink along with the order form.

mailto:[email protected]


� Provisional Booking – The item will be released if not confirmed within 14 days.

� Please send me a contract and first deposit invoice

Terms of Payment

60 % upon receipt of first invoice40 % by April 9th, 2019 (6 months before the Congress)All payments must be received before the start date of the Congress. Should the Sponsor fail to complete payments prior to the commencement of the Congress, the Organiser will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.• Reservations made less than 6 months before the Congress will be subject to 100 % payment upon reservations.

Payment Methods

Option 1: Payment by Bank Transfer. Please make drafts payable to: ESSO 39. Bank account and other details for this payment will be stated on the invoice. Bank charges are the responsibility of the payer.

Option 2: Payment by online credit card payment (please note this option in the order form and the link for the payment will be sent to you.

Cancellation / Modification Policy

Cancellation / modification of items must be made in writing to the Sponsorship and Exhibition Manager:

Jana DvorakovaE-mail: [email protected]

The organisers shall retain:

• € 10 % of the agreed package amount if the cancellation / modification is made before April 9th, 2019, inclusive• € 50 % of the agreed package amount if the cancellation/ modification is made between April 9th, 2018 and July 9th, 2019,

inclusive• € 100 % of the agreed package amount if the cancellation / modification is made after July 9th, 2019

We accept the contract terms and conditions (listed below) and agree to abide by the Guidelines for Industry Participation for the Congress.I am authorised to sign this form on behalf of the applicant / Company.

Contract

Date Signature

mailto:[email protected]

39th congress of the european society of surgical oncology › esso39 ›...

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