28th surajkund international crafts mela,2014 surajkund international crafts mela,2014 10 item no. 7...

28th Surajkund International Crafts Mela,2014

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EOI//TENDER 28

th SURAJKUND INTERNATIONAL CRAFTS MELA, FARIDABAD

(1ST

Feb to 15th

Feb, 2014) Sealed Tenders/EOI are invited for

Hiring of Professional & Agencies for :- 1. Copy Writer. 2. Compere. 3. Announcer. 4. Girls for Protocol Duty 5. Telephone/Intercom Mechanic 6. Cultural Day Performers. 7. Cultural teams for Evening Cultural

Programmes. 8. Sites and installation of Hoardings. 9. Letting out of space for installation of Mobile

Telecom Towers 10. Ambience Creation on turnkey basis of entire

Mela Ground (except Theme State and Partner Nation area).

11. Planning publicity Campaign in Print & Electronic Media (Indoor and Outdoor )

12. Sponsorship for mela Tender/EOI document is available at Mela Office, Surajkund, Faridabad and downloadable from www.haryanatourism.gov.in w.e.f. 25.11.2013. Tender/EOI may be submitted at Haryana Tourism Corp. Ltd, Sunbird Motel, Surajkund, Faridabad superscribed as “Tender/EOI for Hiring of Professional & Agencies - 28

th Surajkund International

Crafts Mela” by 11.00 am on 15.12.2013. Contact: 0129--2512317-18, M-9311533822

ISSUED BY: TOURISM DEPARTMENT, HARYANA

2. Bio

http://www.haryanatourismgov.in/

Tel:O-0129-2512317-18


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TENDER/EXPRESSION OF INTEREST/

Sealed EOI/Tender to be submitted –by 11.00 a.m. of 15th DECEMBER,2013 SEALED TENDERS/EOI TO BE OPENED- AT 3.00 PM, 15TH DECEMBER,2013.

S.NO. Particulars Page No.

HIRING OF PROFESSIONALS/AGENCIES

1 Providing Service of Copy Writer. 4-5

2 Providing Service of Compere. 4-5

3 Providing Service of Announcer. 4-5

4 Girls for Protocol Duty 6

5 Providing Service of Telephone/Intercom Mechanic

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6 Hiring of Cultural troupes for Day performers 8

7 Cultural teams for Evening Cultural Programmes.

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8 Sites and installation of Hoardings. 10-11

9 Letting out of space for installation of mobile Telecom Towers

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10 Ambience Creation on Turnkey basis of entire

Mela ground (except Theme State & Partner Nation area.).

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11 Planning publicity campaign in print and

electronic media (indoor and outdoor) as well as Web Media

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12 SPONSORSHIPS FOR MELA 21-22

Notes:-

1. Haryana Tourism reserves the right to accept or reject all

or any EOI/Tender without assigning any reason thereof. 2. All charges/rates as mentioned in the EOI/Tender should be

inclusive of the service Tax and other taxes as may be applicable from time to time.

3. All payments will be made by crossed cheque/ DD, subject to

TDS.

4. Payments will be after satisfactory performance of the services duly verified by the concerned activity head of HTC/SKMA


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5. NO TA/DA will be paid for attending interview/presentation. The engagement/hiring is only contractual and that too for a specified period and confer no right for regular service.

6. The local candidates will have to make their own arrangements for stay as well as for to and fro transportation but duty meals will be provided free of cost. However, the outstation candidates will be provided shared accommodation and duty meal free of cost.

General Terms and Conditions

1. Incomplete, conditional Tender/EOI OR without EMD (wherever applicable) are liable to be rejected out rightly. .

2. Each activity/job has to be provided and made operational as per specifications and schedule.

3. No subletting will be permitted. 4. The rates can also be negotiated., if necessary, and the

payment will be made accordingly.

5. If Agency fails to supply the ordered quantity or fails to make the service operational fully as per the requirement and the specifications, all the equipment lying at site will be consociated and alternate arrangement will be made at the risk and cost of the Tenderer. Further, the EMD alongwith security deposit, if any, will also be forfeited.

6. In case of any disputes, the matter will be referred for Sole Arbitration to the Managing Director, Haryana Tourism Corporation/Member Administration-SKMA who may either himself/herself act as the Arbitrator or appoint any serving/retired officer of Haryana Govt./HTC to act as the Sole Arbitrator on his/her behalf. The decision so taken will be final and binding on both the parties.

7. The management reserves the right to accept or reject any one or all the tenders, without assigning any reason.


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Item No. 1,2 and 3

Hiring of Professionals – Copy Writer, Compere, Announcer

1 Copy Writer

For creative work of preparing the press releases, press notes and news items, writing of features on various activities/events of the Mela, preparing of articles etc, preparing of the Mela catalogue etc. . .

2 Compere Anchoring cultural programmes at Chaupals, Natyashala and at other places in the Mela ground. (both in English and hindi)

3 Announcer For general announcements in English and Hindi languages during the Mela hours.

Format (To be filled by the individual applicant)

1) Name

2) Father’s name

3) Date of birth & age

4) Residential address

5) Telephone/Mobile No.

6) Educational /Qualification

7) Relevant experience (Give details and attach copies)

8) PAN

9) Expected Honorarium on per day basis Format (To be filled if the candidates are proposed through

Agency)

1) Name of the Agency

2) Compete business address with Registration number under Service Tax.


4) Individual details about each the candidates as per the above format

NOTES: 1) No TA/DA will be paid for attending the interview/presentation.. 2) Graduate with one year experience will be preferred. The

applicants can either be Male or Female.


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3) The selected persons will be engaged on contract by SKMA for 15 days i.e. from 1st Feb,,2014 to 15th Feb.,2014..

4) The local candidates have to make their own arrangements for stay as well as for the to and fro transportation but duty meals will be provided free of cost. However, the outstation candidates will be provided shared accommodation and duty meal free of cost.

Signature of the applicant/ Authorized Representative of Agency with Seal/Stamp


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Item No. 4

Hiring of Professional – Girls for Protocol Duty Format (To be filled by the applicant)

1 Name of the Agency

2 Address

3 Telephone/Mobile No.

4 Relevant experience (Give details and attach copies)

5 Charges for each Girl on daily basis (Girls have to be wear Sarees of good colour and combination)

6 PAN NOTES:

1) No TA/DA will be paid for attending the interview. 2) The number of girls to be engaged will be on contract by SKMA

for specified days. No extension will be granted and contract will come to end automatically after 15th Feb.,2014.

3) The local candidates have to make their own arrangements for stay as well as for the to and fro transportation but duty meals will be provided free of cost. However, the outstation candidates will be provided shared accommodation and duty meal free of cost.

4) The payment of the agreed amount/honorarium will be made after the mela is over and after receipt of the satisfactory performance report from the Activity Head of the job The payment will be subject to deduction of TAX at Source (TDS).

5) The girls have to work under the overall supervision and control of the Incharges, Protocol of HTC/SKMA.

6) The selected agency/girls have to wear specified uniform to be prepared at their own cost for protocol duty during the mela.

7) The girls with qualification and experience of working in Tourism/Hospitality industry will be preferred.

8) The Girls should have knowledge of conversation in English and Hindi.



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Item No. 5

Hiring of Professional – Telephone/Intercom Mechanic Format (To be filled by the applicant)

1) Name

2) Father’s name

3) Date of birth & age



6) Educational /Qualification

7) Relevant experience (Give details and attach copies)

8) Charges for one month In Figures and words.

9) PAN Number Format (To be filled if the candidates are proposed through Agency)


2) Compete business address with Registration number under Service Tax.


4) Individual details about each the candidates as per the above format

NOTES: 1) No TA/DA will be paid for attending the interview. 2) The selected persons will be employed on contract by SKMA for

one month i.e. from 15th January ,2014 to 15th Feb.,2014. . 3) The rates are to be quoted only for the labour charges. All

components, spares and cable etc will be provided by SKMA. 4) The applicant will ensure smooth working of all telephones and

intercoms during mela at Surajkund as a whole. 5) The local candidates have to make their own arrangements for

stay as well as for the to and fro transportation but duty meals will be provided free of cost. However, the outstation candidates will be provided shared accommodation and duty meal free of cost.



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Item No. 6

Hiring of Professional (Cultural Day Performers)

Day Performers

For giving performance like Banchari, Dangi, Palmist, Kathputli, Shehnai, Brij Ki Holi, Welcome Puppet, Nut/walkman, Behrupia, Kala Udan Jadu, Kachhi Ghori, Bio-scope, Mehandi Wali, Been Wala, Teratali, Chakki Wali, Nagada Party, Bhangra Party, Kalbeliya, Haryanvi Dances etc.etc. NOTE: The preference will be given to the agencies / individuals offering day performances of the far flung areas / remote rural areas of various states & Union Territories of India especially those performances which are still not witnessed at Surajkund (Soft & hard Copies (Photo & Video) of performances required to be attached.

Format

(Photographs for the performances to be attached)

1) Name of the agency/Applicant

2) Office Address with telephone numbers


4) Relevant experience in the line (Documentary proof to be attached

5) Charges for performance on per day basis

6 Soft Copies of PHOTO CD & VIDEO DVD to be attached for each performance separately

NOTES: 1) No TA/DA will be paid for attending the interview. 2) The selected persons/troupes will be hired through the Agency

by SKMA for specified number of days only. 3) HTC/SKMA will provide lodging and boarding facility free of cost

for the participants of the team for the days of performance at Surajkund.


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4) The payment will be made after the Mela is over but on receipt of satisfactory performance report from the Activity Head. The payment will be subject to deduction of TAX at Source (TDS)



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Item No. 7

Cultural teams for evening cultural programs

Evening formal cultural programs at Natyashala-Open Air Theatre.

Variety of the cultural teams like Punjabi Pop Singers, Hindi Pop Singers, Sufiana, Quawali, Ghazal, One Act Plays, Rock/Western Band etc. .

Format (Photographs for the performances to be attached)

1) Name of the Agency/Applicant




5) Charges for the cultural team showing the name of the team, breakup of the to and fro charges, charges for performance on each day basis.

6) Soft Copies of PHOTO CD & VIDEO DVD to be attached for each performance separately

NOTES:

1) No TA/DA will be paid for attending the interview. 2) The selected persons will be hired by SKMA for specified

number of days. 3) HTC/SKMA will provide lodging and Boarding facility free of

cost for the participants of the team 4) The payment will be made after satisfactory performance of the

job and after the Mela is over. The payment will be subject to deduction of TAX at Source (TDS)



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Item No. 8

SITES AND INSTALLATION OF HOARDINGS

Details of the area available for putting up of hoardings.

Format (Photographs for the performances to be attached)

1) Name of the agency/Applicant





6) Charges for preparation of flex hoarding, framing, its fixing and removal.

City Exact Place Hoarding Size

Qty. Charges

Delhi

Faridabad

Gurgaon

National Highways

State Highways


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The places for putting up of hoardings should be prominent and be on the roads leading to Surajkund. Notes: 1) A CD containing Art Work, Colour Scheme and Design to be

printed on the flex hoardings will be supplied by HTC. 2) The contractor is to arrange flex printing as per the CD given by

HTC. 3) The flex print should be with proper frame of MS 1” Square Pipe.

The frames made of Bamboo /wooden will not be allowed. 4) The contractor is to ensure preparation and putting up of the flex

hoardings at desired place before 28th Jan.,2014 and the said hoarding must remain intact by the end of the Mela. Responsibility for any loss/damage during the Mela will be of the Contractor.

5) The payment at the agreed rate will be made only after the Mela is over and on receipt of the report /verification about putting up of the hoarding at desired place.

6) The contractor has to submit a photograph in evidence of the installation of every hoarding with the bill for payment.

7) All payments will be subject to TDS.



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Item No. 9

Letting out of space for installation of Mobile Telecom Towers From 1st Feb to 15th Feb,2014 =15 days. The Mela is visited by over ten lac visitors from all over India. The mela ground is spread over 25 acres of land and offers ideal opportunity for setting up of mobile towers by the Telecom Companies for better reception of the mobile calls during the mela. Accordingly, EOI is invited for the same


2) Business address for communication ( with Telephone/Mobile no)

3) Amount proposed to be paid for installation of one Telecom Towers in the mela ground. (Reserve price is Rs. 2.00 lacs for each Mobile Tower + Service Tax)

Notes: 1. Full payment in form of DD in favour of Surajkund Mela Authority,

payable at Faridabad is to be before start of the mela. 2. All statutory requirements for installation of mobile Telecom towers

are to be met by the concerned Telecom company and the role of the HTC/SKMA will be only of the letting out of the space for its installation against the agrred amount.



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Item No. 10

Ambience creation on turnkey basis of entire mela ground (Except area allotted to Theme State & Partner Nation) INVITATION FOR THE CONCEPTUALIZATION AND

EXECUTION OF THE AMBIENCE CREATION OF ENTIRE MELA GROUNDS AND ITS ADJOINING AREAS (EXCEPT THE AREA ALLOTTED TO THEME STATE AND PARTNER NATION) BY SURAJKUND MELA AUTHORITY ON TURNKEY BASIS.

Surajkund Mela Authority wishes to appoint a Designer-cum-Executor of the Ambience for the Surajkund International Crafts Mela-2014 of its strategic locations of the Mela Grounds spread over around 40 acres by creation of semi-permanent structures/props in a traditional theme so as to enhance and brighten up the overall décor and ambience of the Mela which is going to be held from 1st Feb. to 15th Feb.2014. Surajkund Mela Authority intends to have a new innovative ambience plan to get with the existing terrain of the mela grounds keeping in view the rural ambience & rocky terrain (The SKMA will prefer that the interested parties show 3-D visuals of the concept plan & its inputs)

Expected Deliverables from the Agency:-

o Providing and installing/executing creative, innovative concepts which are vibrant and robust and attractive along with their supervision at the Surajkund Mela Grounds.

o Existing gates of the mela area to be decorated. o The additional props if any to be created which shall be

semi-permanent. SKMA will appreciate use of fiber sheet/water proof material instead of plaster of paris & wood ply.

o Apna Ghar of Haryana shall be decorated to showcase rural traditions & living style in the remote villages of Haryana.

o Food Court area to be decorated, in a unique style different from the ambience of the other parts of mela.

o Other strategic / vintage points of the Mela area also to be decorated.


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o Designs should be such so as to guide and allow smooth flow of traffic movement. The execution of inputs of ambience plan should be done in such a way that its takes minimum ground coverage which may be done in consultation with team of HTC/SKMA.

o The designer/ Concept Executer will suggest the overall ambience of the Mela and submit a detailed proposal in the form of documents supported by sufficient number of drawings, visuals (Preferably 3-D) on soft copies as well as hard copies for approval and reference.

o The firm / agency will firstly give the concept and get it approved by SKMA before executing the same.

o The firm / agency will take care of the wear and tear in ambience and get it repaired throughout the 15 days of Mela. The sufficient number of manpower & supervision will have to be kept by the firm / agency for the same.

o The production & Installation as per regulated time schedule will be inspected by the Inspection team of HTC/SKMA.

o Designer-cum-Executer is required to maintain coordination with the Designers / Executers of the Theme State & Partner Nation so as adhere to their respective areas only and integrate the whole ambience in such a way that it stands out.

o The signage/ Placards/ distribution of pamphlets of Designer-cum-Executer / Executing Agency in the mela premises is strictly prohibited as the ambience so created strictly belongs to HTC/SKMA.

WHILE ACHIEVING THE ABOVE SCOPE OF WORK THE

FOLLOWING NEEDS TO BE KEPT IN MIND;-

o The Designer–cum-Executor (Individual or firm) will incorporate the elements and items matching the rural ambience & terrain of existing mela grounds in the proposed concept of ambience creation.

o While designing the Designer-cum-Executor may interact with the activity heads, HTC & Architecture cell and use the unique features and elements of HTC like publicity material etc.


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o The design and material to be used will have to be approved from HTC beforehand and preferably be of the material which should last even after the mela.

o The Designer-cum-Executor is to ensure that the proposal are planned in such a way so that there is an ample space left for the movement of the visitors and in case of any untoward incident the visitors can be evacuated as early as possible. The entire ambience plan should be planned & executed keeping in view the disaster management plan of mela grounds especially the movement of fire brigade vehicles.

o The Agency will plan & design sufficient number of signage/directional signage inside the mela premises indicating prominent services and facilities. The design of the signage should be rustic in look & should merge/gel with the ambience of the mela. The material used for its execution should preferably be wood.

o The Agency is required to provide three sets of layout of the ambience creation of the entire mela area. The visuals & presentation so submitted should be comprehensive in nature and fully illustrative with details of the cost expenditure required to be incurred for its execution and be got approved from the Competent Authority of SKMA.

o The work should be completed by the Agency at site in all respects by 28th January’2014.

o The mela grounds will be available for execution from the date of allotment of tender.

THOUGHT PROCESS & DETAILED WRITE-UP: The

Designer–cum-Executor (Individual or firm) is required to integrate the ambience concept with the promotion of Surajkund International Crafts Mela & Surajkund as a place to host such a wonderful event and to submit a detailed write-up on the concept of the selected / executed ambience plan to make the ambience plan so executed more meaningful to the visitors (HTC reserves the right to use it for publicity & advertisement purposes).

ELIGIBILITY CRITERIA


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The Designer-cum-Executor must have the experience of at least three year in the field of designing and creation-cum-execution of theme based events such as fairs / festivals etc.

PROCEDURE OF SENDING SEALED OFFERS &SELECTION CRITERIA:

1. The Tenders will be in two parts i,e Envelope A (containing the Technical Bid and the DD for the EMD) and Envelope B (containing the Financial Bid) are to be put in a third envelope and to be superscribed as “Tender for Ambience Creation of 28th Surajkund International Crafts Mela”.

2. Initially Envelope A will be opened and the short listing of the eligible applicants will be made The Envelope B containing the Financial Bid will be opened only of the shortlisted applicants.

3. For final selection, the Technical Committee will give due regard to the following aspects:-

a. The basic concept of the Ambience creation. b. How well the overall concept gel with the overall

layout of the mela ground. c. Cost benefit analysis of the cost and the output. d. The time limit within which the execution will be

completed. e. Durability, permanent and semi permanent

structures and the probable life of the same. f. Rates quoted in the Financial Bid g. Similar work done in recent past and winning of

award/appreciation from Government Department.

TERMS AND CONDITIONS

a. The SKMA reserves the right not to accept bid(s) from agency (ies) resorting to unethical practices or on whom investigation / enquiry proceedings have been initiated by Government investigating Agencies Vigilance Cell.

b. The SKMA is not bound to accept the lowest bidder or to assign any reason for non-acceptance. The SKMA reserves its right to accept the bid in part or in full. Conditional bids will be rejected outright.


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c. The SKMA reserves the right to summarily reject an offer received from any agency (ies),without any intimation to the bidder(s).

d. The SKMA reserves the right to withdraw / cancel the bid document partially or completely at any stage.

TERMINATION BY DEFAULT

SKMA reserves the right to accept or reject any proposal, and to annul the bidding process and reject all proposals at any time prior to award of contract, without thereby incurring any liability to affected bidder(s) or any obligation to inform the affected bidder(s) of the grounds for HTC/SKMA’s action.

ARBITRATION

In case of any dispute HTC/SKMA may appoint an arbitrator, which will be accepted by the agency / firm. The decision of the arbitrator will be final and binding on both the parties. The jurisdiction of the court will be Faridabad (Haryana)

INDEMNIFICATION CLAUSE

“That the selected agency shall keep HTC/SKMA indemnified and harmless against all claims, damages, dues, payments, fines, penalties, compensations, liabilities other losses etc. which may incur on account of non-compliance or violation by the selected agency or otherwise.

VALIDITY OF THE CONTRACT

The Contract shall remain valid with effect the date of award of the contract/ tender till the end of Mela or otherwise specified in the letter of award of tender.

PRESCRIBED PROFORMA FOR TECHNICAL BID

S.No. Section. Page.

1. Objectives and understanding of tasks (in 100 words)

2. Methodology and approach for the Mela Ambience work and its execution at site (in 100 words).

3. About firm’s/agency’s organizational capability (in 100 words)


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S.No. Section. Page.

4. Firm’s/Agency’s experience (Attach proof)

5. Number of similar/such events done (Attach proof)

6. Turnover the agency per annum (Attach proof).

8. Mobilization strategies to be suggested to HTC/SKMA for getting the work done through your workforce before and during the event.

9. Team structure-number, roles/responsibilities key team CVs-Creative Team-Operation Team (The profile of the key members to be attached)

10. Work/Time plan suggested for executing agency based on ambience plan proposed.

For presentation & approval of Ambience plan

Proto-type development & creating sample designs

Mobilization of team for execution at site, ambience inputs, workforce

Ambience creation at site (Detail schedule to be submitted)

Maintenance & Day-to-day care (1-15th Feb 2014) of ambience so created by the Executor.

11. Schedule of Daily progress and final event monitoring Report (To be monitored by authorized representative of SKMA)

12. Innovation and value addition ideas based on proposed ambience plan & existing layout of mela

13. Agency profile and its competencies (The one-up point on why the agency should be entrusted with this job)

14. Registration certificate, affiliation, empanelment whichever is applicable

15. Audited financial statements for last three years

16. Any other relevant information agency wishes to provide

in support of its claim

17. Service Tax Regn.No & other Regn. No’s as applicable

PROPOSED TIME SCHEDULE

Submission of concept plan : 15.12.2013 Presentation before the HTC/SKMA committee: 18.12.2013


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Opening of the technical bid & Approval of Ambience concept : 20.12.2013 Opening of Price bid & confirmation of Allotment of Tender : 25.12.2013 Sample approval : 2.1.2014 Time line for Mass production : 3.1.2014 To 24.1.2014 Actual installation at site : 25.1.2014 To 29.1.14 FINAL INSPECTION BY THE COMMITTEE : 30.1.2014 Maintenance & day-to-day upkeep : 1.2.2014 To 15.2.2014

Earnest Money Deposit (With Technical bid)

INR 1,00,000/- (Rupees One Lakh Only) which is required to be attached

SCHEDULE OF PAYMENT

25% payment of the cost of project within three days of allotment for mobilization of labour & resources against bank guarantee of the equivalent amount.

25% payment at the time of final inspection of the committee & its approval on 30.1.2014

50% payment (Full & Final as approved by the competent authority) on 18.2.2013 (The EMD which will be automatically turned into security deposit at the time of allotment of tender will be refunded along with the final payment)


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PRESCRIBED PERFORMA FOR FINANCIAL BID

S.No. Particulars. Amount.

1. Designing, layout, execution and supervision of the same at site.

a) Ambience creation of entire open area of mela except the area allotted to Theme State and Partner Nation.

b) Upliftment / Ambience creation of Apna Ghar of Haryana, Food Court, Existing gates of Mela, Work-Huts, Open areas, Amphitheaters (Choupal & Natyashala) and other structures, strategic/ Vintage points of the Mela Grounds.

The rates shall be inclusive of transportation, execution, supervision, Service Tax, VAT, freight etc, etc.

Total in words and figures.

(Please Note: The rate should be inclusive of all taxes like Service Tax, Value Added Tax, Works contract tax, insurance etc, etc)

Total Rupees (INR)

__________________________________________

(In words Rupees)

__________________________________________

Signature_____________________________________________

Name________________________________________________

Name of the Firm/Agency________________________________

Designation___________________________________________

Complete

address____________________________________Phone

no.__________________ Mobile_____________________


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E-Mail ID___________________

Website____________________



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Item No. 11 PLANNING PUBLICITY CAMPAIGN IN PRINT & ELECTRONIC MEDIA (INDOOR AND OUT-DOOR)

Professional agency for planning publicity campaign on TV channels, FM radio, Indoor Media, Outdoor Media, Delhi Metro, Mobile (Rotam Panel, Tickers, Short Commercial Ad, FM audio Commercials/Radio Joky/mentions, Indoor Video Commercials, Outdoor hoardings write-up, Web Media etc. and one liner slogan for promotion of mela.



3) Past Experience

4) Cutting edge in support of company’s claim to clinch the job (PHOTO CD & VIDEO DVD TO SHOWCASE THE THOUGHT PROCESS & LINE OF ACTION OF THE CAMPAIGN)

5) Whether on the panel of any other State Tourism Department OR Corporation etc.

6) Empanelment with DAVP OR with Director General , Information, Public Relations & Cultural Affairs Deptt, Haryana

7) Amount proposed to be charged in lump-sum for the entire planning with break-up for each items . (Preparation of the art works etc. will be inclusive). The amount should be inclusive of all taxes.


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NOTES:

SKMA will get the job of publicity campaign executed on its own at DAVP/DIPR rates. However, agencies who recommend innovative / competitive packages in this regard will be appreciated.

PAST AUDIO, VIDEO & PHOTO DATA MAY BE OBTAINED FROM HEAD OFFICE AT CHANDIGARH OR FROM THE OFFICE OF THE NODAL OFFICER, SURAJKUND INTERNATIONAL CRAFTS MELA, SURAJKUND, FARIDABAD (HARYANA).

The SKMA reserves its right to allot the work to one or more agencies depending on their presentation & expertise



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Item No.12

Sponsorships for Mela

1) Name of the sponsorer


3) Experience in the relevant field (Give details and attach copies wherever necessary)

Rates be quoted for affixing logo/Symbol on the following articles/ items

Sr.No. Item/Articles to be used during the Mela. Amount of sponsorship

1 Entry Tickets ( E-tickets, Online and Off-line)

2 Hand bills & Banners

3 Family Passes.

4 Publicity Stickers

5 Calendar for Cultural Programs and Bus timings schedule.

6 Backdrop/flappers of the Cultural programs at Natyashala.

7 Backdrop/flappers of the Cultural programs at Chaupal.

8 Backdrop/flappers of the Fashion Show in Hotel Rajhans.

9 Publicity on Flex hoardings at prominent places in Delhi and Faridabad

10 Publicity on Flex hoardings near Entry Gates and approach roads leading to the Mela ground.

11 Sponsorship for the Cultural evenings at Natyashala ( to be held every day) at Open Air Theatre.

12 Erection of the Welcome Gates at strategic locations on roads leading to the Mela ground.

13. Display of Goods and services in the Mela ground.

Any other item/place


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I have gone through the terms and conditions which are acceptable to me.

TERMS AND CONDITONS

1. The modalities for sponsorship will have to be discussed in detail with the applicant.

2. The applicant has to supply the logo/symbol or the message of the business house to be carried to be printed on the items mentioned on pre-page in the form of CD containing the specifications of the colour scheme positively before 10th Janaury,2014 so that it may be suitably printed for the item for which it has been agreed.

3. Sufficient number of copies of the printed material where the logo symbol has been fixed will be provided of the sponsorer for their reference and record.

4. The list of the places where sponsorship can be provided is only illustrative and not exhaustive. More items can be added as per the mutual negotiations with the applicant. .

5. Full payment will have to be made in advance with HTC/SKMA in form of DD and only then the logo symbol of the sponsorer will be printed on the sponsored items.


28th surajkund international crafts mela,2014 surajkund international crafts mela,2014 10 item no. 7...

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