Managing the P6

Schedule From An

Owner’s Perspective

April 7-10, 2013

Raquel Speers Shohet, PSP

Vice President

Hill International

Speaker Biography

Degree: BS – Civil Engineering

Years of Controls Experience: 22EPC

Consultant

50% Public and Private Owners

50% Contractors

Built and managed 350+ schedules

Something you do not know about me: I was

goalkeeper for University of California, Irvine

Women‟s Soccer Team

Conceptual Presentation Topics

Limitations/ Capabilities of P6

Accessing Current Environment

Managing schedule progress

Incorporating varied contractor schedules

into a single enterprise system

Performing schedule review/analysis

Reporting/ Tracking critical events

Potential EV analysis

Managing owner‟s long-term goals/budget

Challenges for Enterprise Software

Rollout

Understanding the Technology

Getting past the Software Sales Pitch

Re-thinking Processes

Standardizing the Processes

Training New Processes

Executive Buy-in

Commitment

Making the Commitment

Define the Processes Scheduling Specification at Implementation

Scheduling Appendix (Project Value $1M, $5-10M, $10M+)

Schedule Department Roles and Responsibilities (SOP, “A” Team)

IT Discovery (Hardware, License Costs, Hosting)

Design the ProcessesBest Practices

System Implementation

Pilot Project

Develop the ProcessesProcess Flow Charts (Baselines, Monthly Updates, Reviews)

Templates

Reporting

Deliver the ProcessesLive Environment

Training

Advanced ConsiderationsSTANDARDIZATION IS KEY!!!!!!!!!!!!!!!!!!!!

Minimum Scheduling

Requirements

Scheduler Qualification

Requirements

Scheduling Software

Requirements

Schedule Acceptance

Critical Path Method

Work Breakdown Structure

(WBS)

Float

Calendars

Durations

Relationships

Contingency Time

Change of Contract Time

Submittal, Procurement,

Delivery Activities

Testing, Training, & Startup

Activities

Schedule Specification Considerations

State DOT Specification

1.6 Baseline Construction Schedule

C. Schedule Submission

Current BPM Considerations

Current BPM Considerations

Process Flow/

Information Management Considerations

OWNER 1 Owner 1 Master Schedule

Added Summaries:

Cost, Critical Path, Schedule Impacts, Change Order, Contingency and Start up Plans Summaries

Live Environment/

Advanced Considerations

o System Integration of Oracle Project Management/ Contract Management or

PMWeb Softwares

o QC Items

o RFIs

o Submittals

o Contractor Claims

o Web Application

o CIP Long Term Budgets/ Goals

Advanced Considerations

Each „portlet‟ can be resized or maximized based on user preference.

This PM dashboard consists of seven „portlets‟:

The Project Gantt Chart Project Statistics Project Health

Schedule Performance Index Performance Project Notebooks

Earned Value Performance

Review Presentation Topics

Limitations/ Capabilities of P6

Accessing Current Environment

Managing schedule progress

Incorporating varied contractor schedules

into a single enterprise system

Performing schedule review/analysis

Reporting/ Tracking critical events

Potential EV analysis

Managing owner‟s long-term goals/budget

Conclusion

Understand value of an Enterprise versus Stand-alone

environment

Identify strengths and weaknesses of current processes Specifications

Data Management

Setup Standardized Structures EPS, WBS, Codes, Global v Project

Establish Key Work Flow Processes

Maintain Consistency Schedule Review

Schedule Management

Schedule Reporting

Utilize tools provided to optimize the schedule for your program

Questions and Answers

Hoping that you can use these implementation

and execution lessons learned outlined to

efficiently manage project schedules using

Primavera P6™

Thank you