2017-2018 board meeting minutes  · web view.· : · · ·'k aama nebras el"bo ard...

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- h ARMA Nebraska Chapter Board Minutes June 13, 2018 Scott Conference Center - Omaha, NE Attending: Amber Roberts, President Cori Brock, Vice President Scott Swanson, Secretary Jim Bourne, Treasurer Allison Loeske, Public Relations Ron York, Director of Program Arrangements Donna Widhalm, Immediate Past President Mary Beth Feral, Webmaster Jacque Hornung, Director of Membership Cindy Dulas, Librarian/Archivis Traci Belgarde, New Board Member (Programs) Ane McBride, Guest Absent: Call to Order: Amber called the meeting to order at 10:37 A M. Minutes: Minutes for the May 16 1 Board Meeting were approved and filed. Reports Treasurer/Budget Status: Current budget showing revenue and expenses was presented to the board for review. Ron York will complete the year end Treasurer report to ARMA International. This will be Jim's last board meeting before stepping down. Library There are 2 outstanding books checked-out from the Library. All others have been returned. Membership Current Chapter Membership is at 59. Members in grace is 1, members up for renewal in June is 3. We added no new members to the chapter in June.

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Page 1: 2017-2018 Board Meeting Minutes  · Web view.· : · · ·'k AAMA Nebras El"Bo ard Mim.ltes · .:...Ju ne 13, 2018.· : · · ·'k AAMA Nebras El"Bo ard Mim.ltes · .:...Ju ne 13,

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ARMA Nebraska Chapter Board Minutes June 13, 2018

Scott Conference Center - Omaha, NE

Attending:Amber Roberts, President Cori Brock, Vice President Scott Swanson, Secretary Jim Bourne, TreasurerAllison Loeske, Public RelationsRon York, Director of Program Arrangements Donna Widhalm, Immediate Past President Mary Beth Feral, WebmasterJacque Hornung, Director of Membership Cindy Dulas, Librarian/ArchivisTraci Belgarde, New Board Member (Programs) Ane McBride, Guest

Absent:

Call to Order:Amber called the meeting to order at 10:37 A M.

Minutes:Minutes for the May 161 Board Meeting were approved and filed.

Reports Treasurer/Budget Status:Current budget showing revenue and expenses was presented to the board for review. Ron York will complete the year end Treasurer report to ARMA International. This will be Jim's last board meeting before stepping down.

LibraryThere are 2 outstanding books checked-out from the Library. All others have been returned.

MembershipCurrent Chapter Membership is at 59. Members in grace is 1, members up for renewal in June is 3. We added no new members to the chapter in June.

Public RelationsNo Report.

WebsiteStar Chapter charged us a domain fee for armanebraska.com of $24.95. We also paid the domain fee for armanebraska.org.

The following members are current Admin's for the website: Allison LosekeCori Brock Jacque Hornung Mary Beth Feral

·, • ".J.r n ; '· t ' {'\ t:' ... Page 1 of 3 ARMA Nebraska Board Minutes - June 13, 2018

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.· : · · · 'k AAMA Nebras El"Bo ard Mim.ltes · .:...Ju ne 13,

Ron York Tracy Belgarde

Board Member Photos: Need a few more portfolio photos from the board to post on the website.

The monthly chapter meeting photos are maintained on Google Photos. Only a few photos from each meeting will be placed in Star Chapter/website due to space limits.

Meeting Registrations to date:

Date Members Guests TotalSept 27 7 34Oct 25 6 31Nov 27 8 35Dec 28 3 31Jan 25 13 38Feb 26 8 34Mar 26 7 33Apr 33 31 64May 23 7 30Jun 27 6 33Total 267 96 363

ProgramsRon and Tracy are working on finding and setting up next year's locations for our monthly meetings. More will be provided at the summer planning sessions.

Unfinished BusinessNo unfinished business this month.

New BusinessChapter Summer PlanningJune 27 and August 1 are confirmed for the chapter summer planning sessions. The meetings will be held from 9 AM to 4 PM at the home of Ron York.

MRM Leadership Conference• July 27-28 in Columbus, OH

• Amber Roberts, President will be attending for the chapter. Cori Brock, Vice President is verifying she'll be attending for the chapter and if not, we'll ask another board member.

Monthly and Year End SurveysThe chapter will send out a year end survey after today's meeting. We will discuss if we want to continue monthly surveys at the summer planning sessions.

Next Board Meeting:The next board meeting is scheduled for June 27, 2018 at Ron York's home 8114 N 279th St, Valley , NE at 9 AM to 4 PM. Meeting adjourned at 11:01 AM.

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Page 3 of 3 ARMA Nebraska Board MinCJtes - June 1-3,

Recoverable Signature

X

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Page 1 of 3 ARMA Nebraska Board Minutes - May 16 ,

ARMA Nebraska Chapter Board Minutes May 16, 2018Lincoln Electric System - Lincoln, NE

Attending:Amber Roberts, President Cori Brock, Vice President Scott Swanson, SecretaryAllison Loeske, Public RelationsRon York, Director of Program Arrangements Donna Widhalm, Immediate Past President Mary Beth Foral, WebmasterJacque Hornung, Director of Membership Cindy Dulas, Librarian/ArchivisTraci Belgarde, New Board Member (Programs) Ane McBride, Guest

Absent:Jim Bourne, Treasurer

Call to Order:Amber called the meeting to order at 10:12 A M.

Minutes:Minutes for the March 2151 Board Meeting were approved and filed.

Reports Treasurer/Budget Status:Cornhusker Bank has a new form that needs to be completed to meet new federal requirements.

LibraryOne new book was added to the Library this month.

MembershipCurrent Chapter Membership is at 62. Members in grace is 6, members up for renewal in May is 1. We added 5 new members to the chapter.

Spring Seminar 2018Cori provided a spreadsheet showing seminar evaluation responses from our Spring Seminar. The board was asked to review and if you have any questions, please let Cori know.

Public RelationsNominations for chapter awards sent to current chapter members. Second notice will be sent the week of May 2P 1.

WebsiteDiscussion was held on what plan/subscription did the chapter purchased from Star Chapter for our website. Mary Beth wanted to be sure we were not being over charged for services.With the departure of Jim Bourne from the board, Mary Beth reviewed the current members with admin access and will make any needed changes.Board member photos were lost when ARMA International issued new Member ID's. New photos

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Page 2 of 3 ARMA Nebraska Board Minutes - May 16 ,

should be sent to Mary Beth for the website.

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Page 3 of 3 ARMA Nebraska Board Minutes - May 16 ,

Meeting R e.g1strat1ons to d ate :

Speaker Needs for JuneJune 13, 2018: Mary Beth is the host. This event will be held at the Scott Conference Center in Omaha. Speaker: Jeff Weeks. The title of this presentation is "Information and Cyber Security: The FNBO Way". Chapter Awards presentations will also be given.

Unfinished BusinessPartnering with other organizationsWe continue to discuss other organizations that may fit or complement our chapter. Several topics that Amber brought up are:

• Other organization members attend at our chapter member rate if the other organizations provide the same option for our members.

• Advertising on each other's sites for events/meetings.• Possibly a discount on membership fees (Example, NePA no initiation fee).

Business Partner Program/MeetingLooking at 2018-2019 year to start this program.

New BusinessAppointment of New TreasurerThe board approved the appointment of Ron York as new incoming Treasurer to replace outgoing Jim Bourne.

Appointment of New Director of Program ArrangementsThe board approved the appointment of Tracy Belgarde as new incoming Director of Program Arrangements to replace outgoing Ron York.

President's call updatesARMA International sent documentation to our chapter leadership in preparation of the MRM 2018 Leadership Conference. The Chapter is to complete the form covering the 2017-2018-chapter year in review. This information will be shared with other chapters.

ARMA International AwardsThe documentation for these awards is due to ARMA International by July 1, 2018.

Date M ember Guest To tal

13-Sep- l 7 27 7 34

11-0 ct-17 25 6 31

15-N ov- 17 27 8 35

13-Dec-17 28 3 31

17-Jan-18 25 13 38

21-Peb- l 8 26 8 34

21-M ar-l 8 26 7 33

18-A pr- l 8 33 31 64

18-M ay-16 23 7 30

To tal 240 90 330

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Page 4 of 3 ARMA Nebraska Board Minutes - May 16 ,

ARMA Nebraska Awards CommitteeDonna Widhalm is the chairman and has put together a committee to review the nominations for the June Awards program. Send any nominations to Donna as soon as possible.

Chapter DuesThere is no change to the ARMA Nebraska chapter dues for 2018-2019.

ARMA International Chapter BoardsDocumentation showing the new 2018-2019-chapter board for our chapter was sent in to ARMA International by Amber.

Community Call ARMA International• The topic was about new member onboarding. The chapter is currently doing most of what

was discussed on the call.• Parliamentary Procedures will be the topic of the next call.

Chapter Summer PlanningJune 27 and August 1 have been confirmed for the chapter summer planning sessions. The meetings will be held from 9 AM to 4 PM at the home of Ron York. Ron will send out meeting invites with his address to all board members. Ane and Cindy will provide a book/tabs for Traci and cover/spine inserts. Jacque will bring the topics/speakers list. Donna will provide the monthly meeting inserts. Discussion of potentially increasing lunch prices was tabled until summer planning sessions.

Interface Nebraska ConferenceThe Chapter will have a booth at this conference on November 81h at the Centurylink Center in Omaha. Amber is currently on the advisory council.Cindy Dulas (afternoon), Ane McBride(afternoon), Traci Belgarde (morning), and Amber Roberts (morning) have agreed to manage the booth. The group will hand out free meeting coupons, info packets and other giveaways.

Next Board Meeting:The next board meeting is scheduled for June 13, 2018 at Scott Conference Center, Omaha, NE at 10 AM prior to the general meeting. Meeting adjourned at 10:54 AM.

Recoverable Siqnature

Amber Roberts PresidentSiqned by: Rob ert s, Amber

Scott Swanson Secreta ry

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Page 1 of 2 ARMA Nebraska Board Minutes - March 21,

ARMA Nebraska Chapter Board Minutes March 21, 2018

BlueCross BlueShield of Nebraska - Omaha, NE

Attending:Amber Roberts, President Cori Brock, Vice President Scott Swanson, Secretary Jim Bourne, TreasurerMary Beth Fora!, WebmasterJacque Hornung, Director of Membership Cindy Dulas, Librarian/ArchivistAne McBride, Guest

Absent:Allison Loeske, Public RelationsRon York, Director of Program Arrangements Donna Widhalm, Immediate Past President

Call to Order:Amber called the meeting to order at 10:05 AM.

Minutes:Minutes for the February 2P 1 Board Meeting were approved and filed.

Treasurer/Budget Status:The chapter is in line with the budget.We have 40 signed up for the Spring Seminar along with 10 paid sponsors.

Reports LibraryCindy reordered a lost book. 3 new books were ordered from ARMA There is a delay on one of the books that was ordered.

MembershipCurrent Chapter Membership is at 58. Members in grace is 7, members up for renewal in March is 3. Kelly Lundgren is our newest member. 2 members (Cheri Adams and Debbie Vandegrift) are retiring.

Spring Seminar 2018The topic of opt in or opt out was discussed. ARMA International has a policy that attendees must have an option. Since we did not offer this to those signing up for this year's seminar, the attendee list will not be available in the handouts this year but will be available on our chapter website to members . No business partners (exhibitors) have signed up at this time. Sponsors are welcomed.

Public RelationsNo report, Allison absent.

WebsiteNeed speaker bio for the May meeting. No major registration issues this period. Cori will provide Mary Beth with a new listing of Seminar Sponsors to be placed on the chapter website.

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S6 c·

Speaker Needs for MayMay 16, 2018: Allision is the host. This event will be held at Lincoln Electric System in Lincoln. Speaker: Rick Jeffries. The title of this presentation is "Data Breach/PrivacyLaws". This will be our Chapter Legal Day.

Unfinished Businessliberty Bell Chapter Article follow-upOther organizations that may fit or complement our chapter are listed below. Amber requests that we start thinking about ideas on how we could coordinate with these organizations and what benefits we'd like to propose to them. The board should also think of other organizations to add to this list.

• Nebraska Paralegal Association• Omaha Legal Professionals• Omaha SharePoint User Group• NE 0365 User Group• Omaha Bar Association• NE Bar Association• Allocation of Information Technology Professionals

New BusinessCommunity Call ARMA International

• Leadership conference, more details coming including registration info, but plan is to keep the cost the same as in the past couple of years.

• The Mile-High Chapter presented their business partner programto engage vendors (business partners). The goal is to improve relationships with the business partner, members, guests, and provide opportunities for sponsorship of monthly chapter meetings.

Amber brought up that the chapter should consider hosting a Business Partner Appreciation night in mid-late May where the chapter provides dinner and have the attendees collaborate with us on a proposed program for the 2018-2019 year which will offer them benefits and show why it will be better to sign up now versus later.

Amber will forward handout information about the phone call to the board.

Next Board Meeting:The next board meeting is scheduled for May 16, 2018 at Lincoln Electric System, Lincoln, NE at 10 AM prior to the general meeting. Meeting adjourned at 10:58 A M.

4/2/2018 X. - - I - ..

Amber Roberts Preside ntSiqned bv: Roberts, Amber

Scott Swa nson Secretary

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Page 2 of 2 ARMA Nebraska Board Minutes - March 21, 2018

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Page 1 of 4 ARMA Nebraska Board Minutes - February

ARMA Nebraska Chapter Board Minutes February 21, 2018

Ameritas - Lincoln, NE

Attending:Amber Roberts, President Scott Swanson, Secretary Jim Bourne, TreasurerMary Beth Foral, WebmasterJacque Hornung, Director of Membership Allison Loeske, Public RelationsRon York, Director of Program ArrangementsCindy Dulas, Librarian/ArchivistDonna Widhalm, Immediate Past President Ane McBride, Guest

Absent:Cori Brock, Vice President

Call to Order:Amber called the meeting to order at 1:30 p.m.

Minutes:Minutes for the January 171h Board Meeting were approved and filed.

Treasurer/Budget Status:The chapter is in line with the budget.In the future, those who take out speakers for dinner need to be careful on the cost of meals. Only the speaker and the chapter speaker host are covered by the chapter, any others joining the dinner will be responsible for their meal and drinks, unless specifically authorized by the board in advance .

Reports LibraryCindy no report.

MembershipCurrent Chapter Membership is at 60. Members in grace is 7, members up for renewal in March is 4.

Spring Seminar 2018Seminar meeting was held prior to our general meeting. Donna filled in for Cori and reviewed the spring seminar check-list showing tasks to be completed. Committee members continue to contact business partners for sponsorship and door prizes.

Public Relations2018 Spring Seminar registration email will be sent to all members and non-members by end of day February 22nd_

WebsiteSurvey results from all general meetings to date were shared with the board to review.

Meeting Registration Issues - No issues reported for January meeting.

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Page 2 of 4 ARMA Nebraska Board Minutes - February

Coupons - Spring Seminar

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Page 3 of 4 ARMA Nebraska Board Minutes - February

Coupon Code Coupon Credit Coupon DescriptionSPRINGEZPASS $150.00 EZPASS for Spring Seminar (for 13 EZPASS participants)lFREE $150 .00 1 free member Spring Seminar - Platinum Sponsor2FREE $300 .00 2 free members Spring Sem in ar - Platinum SponsorlFREEGUEST $170 .00 1 free guest Spring Seminar - Platinum Sponsor2FREEGUEST $340 .00 2 free guests Spring Seminar - Platinum SponsorSPRINGRATE $20 .00 member rate for guest Spring Seminar - Gold Sponsor

OFF40 $40.00member rate for 2 guests Spring Seminar - Gold Sponsor

OFF60 $60.00member rate for 3 guests Spring Seminar - Gold Sponsor

OFF80 $80 .00member rate for 4 guests Spring Seminar - Gold Sponsor

EZPASS $15.00 members who bought EZPASSMEMBERRATE $10 .00 m em ber r at e for 1 guest meeting registr at ionFREEDEC $15 . 00 fr ee member December meetingFREEJUN $15.00 free member June meet ingFREEMAR $15.00 free member March meetingFIRSTFREE $25.00 fi rst m eeting is fr ee for guestSPEAKER $25 . 00 free speaker registrationBOSS $25.00 free bosses registration

Late Fee Complaint - Changed late fee verbiage.

Late Fee vs Early Bird - We have to be careful since StarChapter uses verbiage below for Late Fee and Early Bird on Website and meeting announcements. It might be confusing since our Spring Seminar Brochure uses Early Bird pricing "on or before 3/19" Standard "after 3/19"

LATE FEE - use "after xx", "on/before xx" EARLY BIRD - uses "before xx"

TICKETS TICKETS

$15.00 Member

$20.00 after 5:00 pm February 15

$25.00 Non-Member

$30.00 after 5:00 pm February 15

$175.00 Member

$150.00 Earlybird rate before March 20

$195.00 Non-Member$170.00 Earlybird rate before March 20

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Page 4 of 4 ARMA Nebraska Board Minutes - February

Meeting attendanceDate Membe r Guest Total

1 4 - A ug - 17 13 0 13

1 3- Sep-17 27 7 34

I l -O c t-17 25 6 31

I 5 - Nov- 17 27 8 35

I 3 - Dec- 17 28 3 31

1 7 - Jan- 18 25 13 38

21 - Feb-18 26 8 34

Total 171 45 216

Survey Results - passed out separately

Speaker Needs for MarchMarch 21, 2018: Ron is the host. This event will be held at BlueCross BlueShield of Nebraska in Omaha. Speaker: Matthew McClellan. The title of this presentation is "Intersection of Information Management & Security". This is a free meeting for members only.

Unfinished Business Bellevue Career FairThe career fair will be held on March 20, 2018 from 11:30 to 2:30. No board members are available to manage the table, so we will not sign up for this year's career fair.

New BusinessRegion Presidents CallThe Region Leadership conference is in the planning stages. The group discussed topics to be presented at the upcoming conference. Plans are in place for breakout sessions by Region.

Discussion is taking place to have the Nebraska Chapter host the 2019 Region Leadership conference . In the coming months the chapter will create a committee to work on this project.

Cheri Adams Spring Seminar 2018Cheri Adams, a longtime member of the chapter, announced her upcoming retirement. With her retirement coming up in April, a motion was made, seconded and passed to approve Cheri Adams to attend the 2018 Spring Seminar at no cost. Jacque Hornung will notify Cheri.

Summer PlanningConsider Cheri Adams as a future speaker.

Consider having an "Alumni" meeting in December. Inviting past members and retirees.

Info Pro ArticlePlease read the article from the Liberty Bell Chapter. They focused on inviting other organizations to their meetings. Amber asked the board to think about other organizations that would fit or complement our chapter and bring it up at the next board meeting. These organizations would be invited to our monthly meeting(s).

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Sa/J&,

Page 5 of 4 ARMA Nebraska Board Minutes - February

Board MeetingsDiscussion was held on having board meetings prior to our general meetings. Will start with the March meeting, at 10 :00 A.M.

Next Board Meeting:The next board meeting is scheduled for March 21, 2018 at BlueCross BlueShield in Omaha, NE at 10 AM prior to the general meeting. Meeting adjourned at 2:32 p.m.

Recoverable Sionature

Amber Roberts PresidentSioned bv: Roberts, Amber

X Scott Swanson Secretarv

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Page 1 of 3 RMA Nebraska Board Minutes - January 17,

ARMA Nebraska Chapter Board Minutes January 17, 2018

TD Ameritrade - Omaha, NE

Attending:Amber Roberts, President Scott Swanson, Secretary Mary Beth Fora!, WebmasterJacque Hornung, Director of Membership Ron York, Director of Program Arrangements Cindy Dulas, Librarian/ArchivistDonna Widhalm, Immediate Past President Ane McBride, Guest

Absent:Cori Brock, Vice President Jim Bourne, TreasurerAllison Loeske, Public Relations

Call to Order:Amber called the meeting to order at 1:14 p.m.

Minutes:Minutes for the December 13t h Board Meeting were approved and filed.

Treasurer/Budget Status:The chapter is in line with the budget.

Reports MembershipNo updated membership numbers at this time. The monthly membership report from ARMA International was not received prior to our board meeting. Jacque is looking at collaboration with other associations within our area.

Jacque has created #ARMANERIMNADO to help promote our spring seminar.

Spring Seminar 2018Seminar meeting was held prior to our general meeting. Cori went over the spring seminar check-list showing task to be completed. Committee members have started to contact business partners for sponsorship.

Public RelationsNo report, Allison was absent.

WebsiteMeeting Registration Issues

1. Jeanette Greer - did not complete registration by pressing Continue button. - Added verbiage saying "Press Continue to Complete Registration".

2. Leslie Weinbrandt - registered for January meeting instead of December meeting. - Disabled REGISTER NOW button on future meetings.

3. Mike Wegher - miscommunication, didn't register.4. Tracy Belgarde - was properly on registration list.

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5. Robin Dennie - no follow up.6. Ron York - PayPal requires you return to Merchant after payment or the registration is lost.

- added verbiage "For PayPal select Return to Merchant to Complete your Registration "

Coupon Issues1. Added verbiage "Press APPLY after entering COUPON CODE Below"2. MEMBERRATE coupon code for multiple guests - applies $10 to total rather than to each

ticket. Could add $15 guest ticket restricted to Board members to register multiple guests at member rate.

Current Codes are:

600FF $60.00 apply member rate to 6 guests with one oavment

1

BOSS $25.00 free bosses registration 2EZPASS $15.00 members who bought EZPASS 48FIRSTFREE $25.00 first meeting free for guest 0FREEDEC $15.00 free December meeting 24FREEJUN $15.00 free June meeting 0FREEMAR $15.00 free March meeting 0

MEMBERRATE $10.00 apply member rate to guest reaistration

4

SPEAKER $25.00 free speaker registration 1

Late Fee - Applies after 5 pm on the Thursday before the meeting. Meer1na

attendance:

LibraryCindy reported that the library purchased 2 new books. These will be added to the chapter library listing.

Speaker Needs for FebruaryFebruary 21, 2018: Scott is the host. This event will be held at Ameritas in Lincoln. Speaker: Laurie Fisher with HBR Consulting. The title of this presentation is "Data Mapping". Jacque reserved the hotel room.

Page 2 of 3 J '.RMA Nebrc\Sl:<.a Board Minutes -January 17,2018

Date Member Guest Total14-Aug-17 EZ-PASS 13 0 13

13-Sep-17 27 7 3411-0ct-17 25 6 3115-Nov-17 27 8 3513-Dec-17 28 3 3117-Jan-18 25 13 38

Total 145 37 182

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Unfinished BusinessNo unfinished business this month.

New Business Bellevue Career FairThe career fair will be held on March 20, 2018 from 11:30 to 2:30. If we can schedule 2 members from the chapter to manage the table, we will go ahead and sign up.

Next Board Meeting:The next board meeting is scheduled for February 21, 2018 at Ameritas in Lincoln, NE following the monthly meeting. Meeting adjourned at 2:10 p.m.

2/15/2018

Amber Roberts PresidentSiqned bv: Roberts, Amber

Scott Swanson Secretary

. Page 3 of 3 ARMA Nebraska Board Minutes - January1 7, 2018

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Page 1

ARMA Nebraska Chapter Board Minutes December 13, 2017

BlueCross BlueShield of Nebraska - Omaha, NE

Attending:Amber Roberts, President Cori Brock, Vice President Scott Swanson, Secretary Jim Bourne, TreasurerAllison Loeske, Public Relations Mary Beth Foral, WebmasterJacque Hornung, Director of Membership Ron York, Director of Program Arrangements Cindy Dulas, Librarian/ArchivistDonna Widhalm, Immediate Past President Ane McBride, Guest

Absent:

Call to Order:Amber called the meeting to order at 1:51 p.m.

Minutes:Minutes for the November 15th Board Meeting were approved and filed.

Treasurer/Budget Status:The chapter is in line with the budget. Current cash balance is $6,427.04

Reports MembershipOur current chapter membership is at 61, with 2 lifetime members which brings the total to 63. No new members for the month of December 2017.

Spring Seminar 2018Cori introduced a "To Do" list showing items needing to be completed before the April Seminar and asked for volunteers to contact sponsors.

Public RelationsBill Michener, Executive Director from Lighthouse (chapter charity for 2017) provided a presentation on what the lighthouse is all about.

WebsiteThe November Chapter meeting survey was sent out and a couple of comments were

received. Chapter photos are being maintained in Google Docs.

There were problems with registration this month. Members who said they signed up did not show up on the membership attendance list for the December meeting. Mary Beth took down the names of those who had issues and will research to see if it is the technology or if member training needs to be done.

-

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Page 2

LibraryCindy reported that the library purchased new books. These will be added to the chapter library listing.

Speaker Needs for JanuaryJanuary 17, 2018: Jim is the host. This event will be held at TD Ameritrade in Omaha. Speaker: Joe Shepley with Doc U Labs. The title of this presentation is ''The Changing Landscape of Information Management. Jim will coordinate presentation needs with Ron. Amber reserved the hotel room.

Unfinished BusinessRetention Schedule and BylawsApproved and posted.

New BusinessMetropolitan Community College (MCC): Paralegal CourseAmber has been asked to give a presentation to the paralegal students on information governance. Due to the holiday and schedules, it will be sometime next year. If all goes well, there is potential for an entire class on information governance to be offered at MCC.

Business PartnersAs a business partner to the chapter, Access will give a quick presentation on their services at the March 2018 meeting.

Next Board Meeting:The next board meeting is scheduled for January 17, 2018 at TD Ameritrade in Omaha, NE following the monthly meeting. Meeting adjourned at 2:20 p.m.

12/27/2017

Amber RobertsPresidentSiqned bv: Roberts, Amber

Scott SwansonSecretary

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Page 1 of 3 ARMA Nebraska Board Minutes - November 15,

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ARMA Nebraska Chapter Board Minutes November 15, 2017

Ameritas - Lincoln, NE

Attending:Amber Roberts, President Scott Swanson, Secretary Jim Bourne, TreasurerMary Beth Foral, WebmasterJacque Hornung, Director of Membership Donna Widhalm, Immediate Past President Cindy Dulas, Librarian/ArchivistMark Graves, guest

Absent:Cori Brock, Vice President Allison Loeske, Public RelationsRon York, Director of Program Arrangements

Call to Order:Amber called the meeting to order at 1:30 p.m.

Minutes:Minutes for the October 111 Board Meeting were approved and filed.

Treasurer/Budget Status:Jim continues to receive emails from the scammer and continues to ignore. Jim asked that we watch our budget; the current balance is $6883.00.

Reports MembershipWe have one new member, Tanner Raplelye with Access. Amber provided a list of potential members from the Interface conference to Jacque. Our current chapter membership is at 61, with 2 lifetime members which brings the total to 63.

Jacque reached out to Kevin Tinley and others who have been to past meetings regarding joining the chapter.

Spring Seminar 2018No report, Cori absentThe first pre-seminar meeting will be held in December before the monthly meeting. More details about this meeting will be sent out to the membership.

Public RelationsNo report, Allison absent.

WebsiteThe chapter thought that Star Chapter would update the current membership list to our website from ARMA International. Unfortunately they don't and Jacque will upload the current membership listing every month.

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Mary Beth created a coupon for non-members in the amount of $10. The coupon code is MEMBERRATE and must be applied at time of sign up. This can be used for any person the board is trying to register at the member rate.

A new coupon will be created by Mary Beth to track the 3 free meetings, which are December 2017, March 2018 and June 2018.

Mary Beth had some issues with the system on sending out notices in the format that she sees. This is a limitation of Star Chapter. Mary Beth did setup the auto login function and this should be working now after a member initially signs in going forward.

LibraryCindy reported that the library is being used and that members are checking out books more frequently.

Speaker Needs for DecemberDecember 13, 2017: Amber is the host. This event will be held at Blue Cross and Blue Shield in Omaha. Speakers: Amber Roberts and Jacque Hornung. The annual charity event (gift auction and raffle) for Lighthouse, which is based in Lincoln, will be held after our December general meeting.Scott and Mark will help with the charity auction. Jim will pick up some raffle items and Amber will have a baby blanket to donate.

Board members are being asked to bring wrapped donation gifts for the charity auction.

Unfinished BusinessRetention Schedule Revision Final DiscussionThe Chapter retention schedule was revised, reviewed, and approved by the chapter board. This document will be posted on Google Docs.

Bylaws Revision Final DiscussionThe Chapter bylaws were revised, reviewed by ARMA International and the Chapter Board and approved by the Chapter Board. This document will be posted on Google Docs and sent to Mary Beth to post on the website.

Interface Nebraska Conference RecapThe Interface conference was held on Nov 9, 2017 at the Century Link Center in Omaha. Overall the conference went well, many people stopped by the chapter booth. Jacque has many leads to follow up on. Koozies, bags of popcorn and information about chapter meetings were handed out.

Bellevue Job Fair RecapBellevue University - The chapter had a table at the college career fair. Donna and Cori managed the table and handed out information on the chapter and koozies.

Monthly SurveysThe job duties for the surveys were moved to the webmaster. Monthly surveys will be sent out after each meeting or as requested by the board.

New Business ARMA WebsiteThe new ARMA International website is scheduled to be up and running by mid-Decembe.r Somebenefits of the new site are that you'll be kept up to date more effectively on industry and association news. In combination with the new ARMA.erg, chapter members will have access to a new learning

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management system (LMS) that will make it easier for a chapter member to take and track ARMA online education.

Email from ARMAThere have been some concerns on the financial stability of ARMA International and so ARMA International sent out an email to chapter leaders to address the concerns and reassure them that the Association is doing fine and talked about upcoming changes in the next year.

ARMA/AITPAt the Interface conference, Amber reached out to the AITP Nebraska chapter who also had a table at this conference to look at having a joint meeting sometime between the 2 chapters.

Next Board Meeting:The next board meeting is scheduled for December 13, 2017 at Blue Cross Blue Shield of Nebraska in Omaha, NE following the monthly meeting and charity auction. Meeting adjourned at 2:20 p.m.

12/1/2017

Amber Ro b ert s Presid entSiq ned by: Robe rt s, Amb er

Scott Swanson Secretary

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ARMA Nebraska Chapter Board MinutesOctober 11, 2017

Anthony's Steakhouse - Omaha, NE

Attending:Amber Roberts, President Cori Brock, Vice President Scott Swanson, Secretary Jim Bourne, TreasurerMary Beth Foral, Webmaster Allison Loeske, Public RelationsRon York, Director of Program Arrangements Jacque Hornung, Director of Membership Donna Widhalm, Immediate Past President Ane McBride, guest

Absent:Cindy Dulas, Librarian/Archivist

Call to Order:Amber called the meeting to order at 1:35 p.m.

Minutes:Minutes for the September 13th Board Meeting were approved and filed.

Treasurer/Budget Status:A $35 fee was charged by the bank for the canceled check related to the scam. Jim will follow up on this; he was told there would be no charge by the bank. Jim continues to receive emails from the scammer. No monies lost so no police report will be filed. Notification about this scam will be sent out to the members either by Amber or Jim to let them know that we were the victims of an attempted scam and that members should be vigilant by following best practices like: 1. not clicking on suspicious links in emails. 2. Following up with individuals directly if they get an email that seems off, etc.

Reports MembershipOur current chapter membership is at 61, with 2 lifetime members which brings the total to 63.

Jacque indicated that the ARMA Community call was ok, not much new information on gaining new members. She brought up the idea of contacting past members in order to follow up and see if they are still within the Records and Information field and to encourage them to rejoin the chapter.

Jacque has started a prospective members list and will follow up with those listed about membership within the chapter.

Spring Seminar 2018The Scott Conference Center is currently going through a remodel; once this is completed the pricing for the facility will be increased. The center will also change the layout for our next seminar. The new plan is to have round tables set up for attendee's instead of the classroom style as in the past. The food will be served in the same room and the sponsors/exhibitors/business associates will have their booths located in the lobby.

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There was discussion on reaching out to exhibitors, Iron Mountain has always been a good sponsor/exhibitor but seems to be cutting back on expenses this year, so there is growing concerns on how the sponsorship will go for the 2018 seminar.

The Seminar brochure is completed and Cori requested a $50 gift card to be given to the designer of the brochure. Theme is RIMnado. Pre-seminar meetings will begin in December at 10:30 before the regular meetings.

LibraryNo report, Cindy was absent.

Public RelationsAn announcement will be sent out to recruit volunteers for the Spring Seminar.

CharityLighthouse will be invited to the December meeting. If unable to make, they will be invited to the November meeting.

WebsiteA survey will be sent out after every meeting to gathering information from the members about the meeting. Mary Beth will compile the results. The board asked to have a few questions added to thesurvey, asking members how they feel about logging in to the website to sign up for a monthly meeting.

A separate email will be sent out to all members about the Interface Conference at the Century Link in Omaha on November 9.

Iron Mountain will be removed as a business member/sponsor on the website.

Speaker Needs for NovemberNovember 15, 2017: Jacque is the host. This event will be held at Ameritas in Lincoln. Speaker: Scott Farmen will talk on Compliance. The speaker agreement has been signed and shows the requirements for the speaker.

Unfinished BusinessInterface Nebraska ConferenceThe free Interface conference will be held on Nov 9, 2017 at the Century Link Center in Omaha. The chapter will have a booth to help promote ARMA. Amber will man the booth and needs at least 1 other volunteer.

Bellevue Job FairBellevue University - The chapter will have a booth/table at the college career fair. Donna and Cori are scheduled to manage the booth on October 261

. Co r i i s looking into koozies to handout at the Bellevue event and any leftovers could be used at the seminar.

Chapter Retention Schedule & Revised BylawsAmber will send out the chapter retention schedule and revised bylaws to the board for final review/comments. This will be up for approval at the November 2017 Board meeting.

New BusinessARMA International Community CallsARMA International held its first community call with chapter leaders. The topic on this call was about maintain ing and recruiting members.

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AITPAITP Lincoln and their members meet every third Thursday of every month, except from June August. Meetings have thought and technology leaders from the area who speak about topics from IT Security view point. This group is looking at disbanding due to lack of attendance. Jacque thought it might be helpful to reach out to the group and invite them to attend one of our meetings at member rate and to possibly recruit into ARMA.

eDiscovery DayThe eDiscovery Day is scheduled for December 1, 2017 and details will be posted on our website.

Next Board Meeting:The next board meeting is scheduled for November 15, 2017 at Ameritas in Lincoln, NE following the monthly meeting. Meeting adjourned at 2:30 p.m.

10/24/2017

Amber Rob ert s PresidentSiqned by: Robert s, Amber

Scott Swanson Secretary

Page 3 of 3 ARMA Nebraska Board Minutes - October 11, 2017

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ARMA Nebraska Chapter Board MinutesSeptember 13, 2017

Pinnacle Bank Arena - Lincoln, NE

Attending:Amber Roberts, President Jim Bourne, Treasurer Scott Swanson, SecretaryRon York, Director of Program Arrangements Cindy Dulas, Librarian/ArchivistJacque Hornung, Director of Membership Ane McBride, guest

Absent:Cori Brock, Vice President Mary Beth Foral, WebmasterAllison Loeske, Public RelationsDonna Widhalm, Immediate Past President

Call to Order:Amber called the meeting to order at 10:21 a.m.

Minutes:Minutes for the August 2nd Board Planning Meeting 2 were approved and filed.

Treasurer/Budget Status Reports/Audit Report:Last year's books are currently being audited.

Reports MembershipOur current chapter membership is at 62, with 2 lifetime members which brings the total to 64.

Access will again sponsor the membership recruitment. Every member who recruits a new member will received a $25 gift card at the June meeting. To date no word from Iron Mountain on if they will continue to sponsor the monthly meeting attendance incentive.

Jacque brought up the idea of putting an FAQ on our website so that if anyone googles a records related topic, this may show up on google and give us some exposure. Jacque is looking at some ways to market the chapter more and get our name out there.

LibraryAny new books will be uploaded into Google Docs and Mary Beth will post the new file to the Chapter website whenever Cindy does an update.

Public RelationsNo report, Allison is absent today.

Spring Seminar 2018:No updates on the Seminar. Cori was absent.

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CharityLighthouse (After-School Program) based in Lincoln is the charity we will be supporting for 2017-2018. Allison was absent. No updates.

WebsiteMary Beth would like us to review the email addresses that are coming back as undeliverable aftera notice is sent out. Mary Beth would like to scrub the current mailing listing and create a new email listing. This will help with cleaning up the emails that maybe considered spam.

Mary Beth will send out a separate notice to those who signed up for the EZ Pass reminding them to sign up for each meeting even though they already paid. A code will be sent to all EZ Pass members to use when signing up so that no monies will be exchanged.

Speaker Needs for OctoberOctober 11, 2017: Donna is the host. Mark is confirmed. This event will be held at Anthony's Steakhouse in Omaha. Speaker: Mark Adams on Cyber Security. The speaker agreement has been signed and shows the requirements for the speaker.

Program Year BrochureNew brochure was created and provided at the September meeting.

Unfinished BusinessInterface Nebraska ConferenceThe free Interface conference will be held on Nov 9, 2017 at the Century Link Center in Omaha. There will be a compliance and records panel at this year's conference. The chapter will have a booth to help promote ARMA. The agenda is still being confirmed.

Leadership ConferenceThe leadership conference will be held again with the Great Lakes region in 2018. Amber suggested Omaha as the location for 2018. Bill Bradford indicated that it is the Great Lakes region's tum to host but Omaha would be next in line if they don't choose to host or in 2019.

College OutreachBellevue University - The chapter will have a booth/table at the college career fair and Will need a couple of members to represent the chapter.

Membership Contact ProjectAmber previously requested that the board reach out to the current membership to promote chapter meetings, EZ-Pass, etc., to those members who don't always attend the monthly meetings. Each board member either called or emailed their contacts.

New BusinessInternational Conference in OrlandoAmber inquired as to whom from the board will be attending this year's conference. Amber, Jacque, Scott, Ron, and Allison will be attending.

CEO Scam/Treasurer'sDue to the attempted scam on our chapter funds, any requests for funds must have a signed expense form and be presented to the Treasurer going forward before any funds will be released. This is to prevent any monies scams towards our chapter.

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Scam was stopped before any transaction could occur. Amber reported the scam to the Nebraska Attorney General's office.

Next Board Meeting:The next board meeting is scheduled for October 11, 2017 at Anthony's Steakhouse in Omaha, NE following the monthly meeting. Meeting adjourned at 11:00 a.m.

9/29/2017

Amber Roberts PresidentSioned by: Roberts, Amber

Scott SwansonSecretary

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Page 1 of 7 ARMANebraska Summer Planning 'August

ARMA Nebraska Summer Planning Session 2

August 2, 2017

Attending:Amber Roberts, President Cori Brock, Vice President Scott Swanson, Secretary Jim Bourne, TreasurerCindy Dulas, Librarian/Archivist Mary Beth Foral, WebmasterJacque Hornung, Director of Membership Allison Loeske, Public RelationsDonna Widhalm, Immediate Past President Ane McBride, guest

Absent:Ron York, Director of Program Arrangements

Call to Order:Amber called the meeting to order at 8:56 a.m.

Minutes:Minutes for the June 281h Board Planning Meeting 1 were approved and filed.

Spring Seminar 2018:Both Phil Droege and John Montana have agreed to speak at our April 2018 seminar. John has signed and sent in the speaker agreement for the seminar.

The exhibitor agreement and sponsor sheets need to be reviewed and updated.

No update on the budget at this time. Cori will review.

The board had a quick discussion on the theme for the 2018 Seminar. One idea was RIMnado. Cori will put together additional ideas.

The previous designer of the seminar brochure has retired. Cori will follow up to determine who will design the 2018 seminar brochure.

Discussion on working with Greater Kansas City and Center Iowa Chapters. It was agreed we will offer member pricing to their members and split the proceeds 50-50 with the chapter the attendee is from.

Action Items:• Cori will review and revise the exhibitor agreement and sponsor sheets.• Cori to discuss topics with John Montana and inform him of the proposed agenda and schedule.• Cori to follow up and determine who will design the brochure and provide a theme or send the

final topics to the board if she'd like help with a theme.

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Membership IncentivesThe board agreed to employ the EZ-pass again for the upcoming season.

The promotion of EZ-pass will be placed on the home page of the website and linked to PayPal. There will be notifications sent to the chapter members via email.

The change in Chapter membership goes into effect on Oct. 1, 2017 from $40 to $45.

Action Items:• Ron will contact Iron Mountain and Access regarding chapter incentives.

Treasurer ReportJim provided the board with a draft of the budget for the upcoming year. The board reviewed and made changes to the draft budget. Jim will revise the draft budget based on board recommendations. Budget has a projected loss of $5,400 for the upcoming year.

Jim has put together a new spreadsheet to track gift cards the chapter provides to speakers and members.

ARMA Education Foundation Tickets and Silent Auction: Amber will handle the purchase of tickets on behalf of the chapter. Donna believes we've already purchased the tickets for the upcoming 2017 Conference but will confirm. Amber would handle purchase for 2018.

Form 990: Has been submitted.

CD: Up for renewal. Jim will move forward and renew the CD with Cornhusker Bank.

Action Items:• Jim will revise the budget and present to the board next month.• Renew the CD.

WebmasterStar Chapter Update: Mary Beth showed the board the new chapter website. The board provided suggestions on updates to the new site. Plans are to shut down the old website in August 2017.

Board Minutes will be posted on the Chapter website for members to view under the membership tab. The most current 3 years will be kept on the website and all years will be available in Google Docs through a request to the Librarian from a member.

Google Docs Update: all older records have been moved. Each board member will be responsible for uploading their documents into Google Docs. Amber walked the board through on how to upload documents into Google Docs.

Mary Beth would like to have as much information as possible on the seminar and monthly meeting notices to post on the website prior to going live.

The monthly updates could be in the form of announcements for upcoming sessions (including Boss's Day, the charity selection and auction, the annual awards), advertisements, member benefits, and member news.

Action Items:

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• Mary Beth - Will make changes to the website based on board recommendations.• Mary Beth - Create codes for registrations on website; EZ-Pass, Boss's Day, member

company employees attending for free (if they host and purchase food) or at member rate (if they host and ARMA Nebraska purchases food).

LibraryList of books will be maintained on Google Docs and Cindy will update it there. Mary Beth will post the new file to the Chapter website whenever Cindy does an update.

Public RelationsAllison has plans to attend the Star Chapter website training. Cori provided some guidance on posting meeting announcements using the new site.

A few communications will be sent; one on notification of the new website and how to log-in and the other on signing up for the monthly events and information about EZ-Pass.

The new website will go live on Wednesday, August 9, 2017.

Annual Charity Selection (Lincoln):Lighthouse (After-School Program) based in Lincoln is the charity we will be supporting for 2017-2018.

Lighthouse gives youth a safe place to learn and grow. This charity provides middle and high school aged-youth academic support, evening meals and enrichment/recreational activities during non-school hours.

Action Items:• Allison - Invite representative to attend one of our meetings and give an overview of the charity.

Program Year BrochureJacque/Allison/Amber will have something together by the end of August.

Leadership ConferenceDonna and Cori gave the board a briefing on the different topics covered at the conference.

• Themes - Re-energize & Empower. Need to engage with new communities and open up new communication channels.

• ARMA International has about 7000-7500 members. The recruiting is high but retention is low. Averaging about 70% retention and losing about 40% of new members in the first year.

• ARMA looking for volunteers to call new members 1 hour/month.

• Challenges - attendance, retention of members, speakers, board membership, board burnout, no board turnover, meeting topics, distance.

• Begin using the term Business Partner and NOT vendor.

• Suggested using past members to recruit new members or be mentors to new members

• ARMA is starting a student program that will allow 1 year of free membership with international. More info coming soon.

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• ARMA vendor website is "yourmembership"

• Thinking about adding corporate memberships with student membership

• Color scheme changes - ARMA going to ask chapters to revamp color schemes - NOPE

• Talked about Information Governance of Knowledge with all type of information.

• Asking chapters to update speaker list and send to ARMA

• Some chapters recruit members by calling companies that post jobs on their site to see if that company will be adding them as an ARMA member

• Some chapters use sponsor logos on the communications that go to all members

• Suggested adding sponsorship signup page to the website

• ARMA.erg/leadership changed to ehandbook.explorearma.org

• Region Leadership format could change to the following. More information coming

soon: o Stay as is with Great Lakeso One large conference for allo West & East conferenceso All separate - 8 regions

• Denver does 30-minute workshop where business partner presents a case study - free

for members to attend but business partner pays $250 to present. No sales pitches.

About 3 times/year before monthly meetings

• Use Zoom for webinars

• Check 099 list for nonmember local members

• Ask new members what they want from meetings

• Spring seminars at colleges are cheaper and help market to students

• Communicate $9000 value for membership - can get from ARMA site

• Add meetings to ARMA.erg calendar list

• Use referenceUSA to get new member lists

• Provide new members with baskets with certificate

• Call new members - don't just email them

• CRA & CRM training sessions in Chicago have good turnouts

• Advertise spring seminar at the chamber, radio, flyers, newspaper, TV adds

After listening to the chapter presentations, Cori and Donna indicated that the Nebraska Chapter puts together a good program and that the board works well together.

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The board discussed contacting ARMA International to consider Omaha as a possible host of the2018 Leadership Training Conference.

Monthly Training SessionsSeptember 13, 2017: Tour? Cindy Dulas is the host. The Union Pacific Railroad Museum in Council Bluffs, IA tour did not work. Cindy talked with Debbie Vandergrft with LES to discuss a tour of the LES District Energy Plant. Lunch location will be determined, but looking at Pinnacle Bank Arena for lunch. This will change the meeting location from Omaha to Lincoln. Scott Benson is our potential speaker for this program. Eric Russcamp will be our tour guide. Cindy will firm up the program in the coming weeks.

The date of the program has been changed from the 20th to the 13th_

October 11, 2017: Donna is the host. Mark is confirmed. This event will be held at Anthony's Steakhouse in Omaha. Speaker: Mark Adams on Cyber Security.

November 15, 2017: This event will be held at Ameritas in Lincoln. Speaker: Scott Farmen is confirmed. Photo and topic information received. Jacque is the host and this is Boss's Day.

December 13, 2017: Trouble finding other speakers. Instead of rapid fire we will look at a presentation on Soft Skills. This will be held at BCBS in Omaha. This will also be our annual charity auction. Scott & Mark will do the auction. Amber is host. Amber and Jacque will be the speakers and topic will be 1O Essential Soft Skills for RIM/IG.

January 17, 2018: Jim is the host. This event will be held at TD Ameritrade in Omaha.*Jim will contact Joe Shepley with Doc U Labs on The Changing Landscape of Information Management. No information at this time.

February 21, 2018: This event will be held at Ameritas in Lincoln. Scott is the host. Laurie Fisher is confirmed, bio, pie and speaker agreement has been received. Topic is on Data Mapping.

March 21, 2018: This event will be held at BCBSNE. Ron is the host. The topic will be The Intersection of Information Management and Information Security. *The speaker will be Matthew McClellan of DocuLabs (formerly with BCBSNC). It is also one of the free meetings for members.

April 18, 2018:Spring Seminar - John Montana, main speaker and Phil Droege, feature speaker. Cori is host. Location is Omaha at Scott Conference Center.

May 16, 2018: This event will be held at Lincoln Electric System in Lincoln. Allison confirmed speaker on Data Breach and privacy laws. Speaker is Rick Jefferies. Legal Day

June 13, 2018: Jenny Radcliff was well out of budget for her speaker fee. Mary Beth is looking at First National Bank and speaker Jeff Weeks to talk on Cyber Threat and Security. It is also one of the free meetings for members. This event will be held at the Scott Conference Center in Omaha. Mary Beth is the host of this meeting. It is our annual awards ceremony.

* Denotes action items within the Meeting Planning section.

*Every host will need to have the presentation title, description, speaker name, along with bios and photos, by August 18th if not already submitted. If more time is needed, please inform Mary Beth. *The speakers also need to be confirmed. The speaker agreement can be found within the board documents

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on our chapter website. *All action items related to the speakers (expenditures) need to be relayed to Jim.

Reminder: If a company member hosts a session and pays for the food, the company's employees may attend the session for free, regardless if they are members or not. If a company hosts a session and ARMA Nebraska pays for the food, the company's non-members may attend at the member rate. (Allison/Mary Beth: codes for registration will need to be created.)

Unfinished BusinessPresident Message will be completed by Amber and placed on the website.

Marketing ARMALetter and email promoting and selling ARMA Nebraska Chapter to increase membership Include links to chapter websiteSelling ARMA to the Boss

Chapter Awards - Luminary AwardARMA International is no longer supporting Chapter of the Year, Chapter Leader and Chapter Member of the Year Awards. The Chapter did not qualify for the 2017 new Luminary Award this year.

The new award requires the chapter to reach 200 points based on requirements published by ARMA International to qualify for the Luminary Award. Amber presented the requirements to the board and will take on ownership to make sure the Chapter stays on track for this award.

Speaker Grant ApplicationApplication is located on the Chapter Ops site. The chapter plans to apply yearly.

College OutreachBellevue University - Cori, we are on the curriculum for certain programs where our website is linked as a resource.Metro Community College -Amber, reached out to metro and is waiting to hear back to see we can get a connection with them.College of St Mary - Amber will reach out and see if we can find a contact. Southeast Community College - Cindy will reach out to them.University of Nebraska - Jacque will reach out for a contact.

WebExDiscussion to see if there is anyone within the chapter who would like to look into the logistics of whether WebEx presentations would work for members that are unable to attend some of the chapter meetings. Also look in to a product called Zoom. A question about this topic will be placed on the September survey to the membership.

Membership Contact ProjectAmber requested that the board reach out to the current membership to promote chapter meetings, EZ Pass, etc., to those members who don't always attend the monthly meetings. Each board member was given a few names to contact. Jacque indicated that she will put together a script for the board to follow.

New BusinessWelcome Back Reception - early September

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This would be an evening event for members and non-members, a business partner would sponsor the event. This item was tabled until the next board meeting. This topic will also be placed on the September survey to the membership.

Chapter Ops CentralThe new Ops Central for chapter board members appears to be much better than the old one.

Retention ScheduleThe Chapter retention schedule has yet to be approved. This will be on the next board meeting agenda.

BylawsThe revised Bylaws will be presented to the board for review and approval. Heather from ARMA International has reviewed the revised chapter by-laws and approved with some minor changes.

Next Board Meeting:The next board meeting is scheduled for September 13, 2017 at Pinnacle Bank Arena in Lincoln, NE before the monthly meeting at 10:00 a.m. Meeting adjourned at 3:55 p.m.

Recoverable Siqnature

Amber RobertsPresidentSiqned by: Roberts, Amber

Scott SwansonSecretary

Page 7 of 7 ARMA Nebraska Summer Planning - August 2, 2017

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ARMA Nebraska Summer Planning Session 1

June 28, 2017

Attending:Amber Roberts, President Cori Brock, Vice President Scott Swanson, SecretaryCindy Dulas, Librarian/Archivist Mary Beth Foral, WebmasterJacque Hornung, Director of Membership Allison Loeske, Public RelationsDonna Widhalm, Immediate Past President Ron York, Director of Program Arrangements

Absent:Jim Bourne, Treasurer

Call to Order:Amber called the meeting to order at 8:50 a.m.

Minutes:Minutes for June 21st and June 28th board meetings will be approved during the August planning session.

Opening Remarks:Ron welcomed Mary Beth to the board. He explained how we function as a board and to ask any of the board members for help if needed. Ron also discussed that during the board summer planning sessions, the board plans for the entire season (September through June).

Spring Seminar 2018:John Montana has been confirmed for the 2018 spring seminar. The board reviewed and discussed a menu of topics. Several sessions were picked and Cori will discuss with John.

The board agreed to the following sessions: Data Lakes, Data Mining and Sound Information Governance (1 hour), Digital Haystack (1 hour), Data Privacy meets a World of Risk (1 hour), and GARP/Retention (1 hour).

Two possible keynote speaker options: Phil Droege and Mark Adams, Jacque has contacted Phil. He is interested but needs further information in order to check on his end if he's allowed to come. Jacque will follow up by sending the Program Year and Seminar brochures from last year. We've slated Mark to be a speaker for the October meeting but he could also be a backup for the Keynote during seminar or we'd find another speaker for October and he'd only do the seminar. We should have final information by the next meeting to make a decision.

The proposed schedule is listed below:

7:30 a.m. - 8:30 a.m.8:30 a.m. - 8:45 a.m.8:45 a.m. - 9:45 a.m.09:45 a.m. - 10:00 a.m.

10:00 a.m. -11:00 a.m.

..

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Registration and Breakfast Announcements and Introduction

s Session 1 (John Montana)BreakSession 2 (John Montana)

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11:00 a.m. -11:15 p.m.11:15 a.m. -12:15 p.m.12:15 pm. -1:15 p.m.1:15 p.m. - 1:30 p.m.1:30 p.m. - 2:30 p.m.2:30 p.m. - 2:45 p.m.2:45 p.m. - 3:45 p.m.3:45 p.m. - 4:00 p.m.

BreakSession 3 (John Montana) LunchVendor/Committee RecognitionKeynote Speaker (Phil Droege or Mark Adams) BreakSession 4 (John Montana) Closing and Grand Prize Drawing

The board will finalize the seminar schedule during the August planning session. We will need to determine a theme.

Action Items:• Cori to discuss topics with John Montana and inform him of the proposed agenda and

schedule.• Amber will follow up on purchasing pens with the ARMA Nebraska Logo as a hand out to

either the Spring Seminar or Interface Conference. The Board talked about !-shirts, but no decided against it at this time.

• Jacque will contact Phil about the keynote presentation to find out title/description and a bio with photo if he's allowed to come.

• Cori will contact Mark Adams for October and discuss possibility of him also doing Keynote if needed.

Webmaster:Star Chapter Update: Mary Beth, with help from Cori, has a month to finish up with moving and deciding where all chapter information will be located. Cori will work closely with Mary Beth tomeet our go live date of Aug. 1• 1 Go Daddy account has been switch over to the Star Chapteraccount. There will be no library system to check out books. There will just be a listing of books which can be sorted and filtered. Members will contact Cindy when checking out any resources.

Star Chapter will upload the current membership list into our new website. We'll most likely need to add in personal email addresses for members as part of the non-member area in case their work emails aren't receiving the information.

Board determined that Member Spotlight provides little value and will no longer be placed on the website.

Mary Beth and Cori will plan to meet for a day to go over the new website. Cori and Mary Beth would like to have as much information as possible on the seminar and monthly meeting notices to post on the website prior to going live.

Mary Beth will update the home page monthly. There should be an initial message from the president with monthly updates.

The monthly updates could be in the form of announcements for upcoming sessions (including Boss's Day, the charity selection and auction, the annual awards), advertisements, member benefits, and member news.

Action Items:• Cori/Mary Beth - Move board and meeting minutes to the web site and everything else placed

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on Goggle Docs.• Cori/Mary Beth - Move historical photos to Goggle Docs.

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• All - Provide templates for seminar documentation and forms as well as binder material for summer planning sessions to Cori. She will store these items on Google Docs.

• All - Monthly update ideas for website. Present ideas during the August planning session.

Budget Request for 2017-2018:Amber requested $25 for a gift card giveaway at the Interface conference November 9th.

Jim will need to know from the board members if any of the speakers for the upcoming season will require a speaking fee plus travel expenses. He will also evaluate the number of gift cards if any more are needed for the upcoming season.

Action Items:• All - Provide Jim with speaker related expenses as soon as available so he can allocate the

funds in the chapter budget.• Ron - Provide Jim with venue budgets.• Jim - Ensure funds related to speaker expenses, website, library, and public relations items

are added to the budget.

Annual Charity Nomination/Decision (Lincoln):Sammy's Superhero's (childhood cancer) based in Columbus, NE is the charity we are looking at supporting for 2017-2018.

Amber mentioned a fund raising idea by using Gorky Canvas to help raise money for our charity. The board will make a decision at our next planning meeting in August if we want to pursue that option.

Action Items:• Allison - provide additional information about this charity.

Membership Incentives:Ron will contact Iron Mountain and Access as they have provided the incentives in the past. Iron Mountain provides incentives for the monthly membership attendance drawings. Access provides membership recruitment incentives.

Monthly meetings: Ron mentioned providing free meetings to members in order to boost attendance and interest (see new business). The months of Dec, Mar and Jun will be the free months. All members in good standing will be given these 3 free meetings during the 2017-2018 chapter year.

The board will also contact the chapter members by phone giving them an update of changes and encouraging them to sign up for the speedpass and first meeting of the new program year. In addition to the phone call, several emails will be sent to all members describing the changes and offers.

The board agreed to employ the speedpass again for the upcoming season. The spring seminar will be included in the overall price. The total package discount would be $45, which is equivalent to receiving three free regular training meetings. There are 9 monthly education meetings at $15 each and the spring seminar is $150; total $285. With 3 free meetings, the cost will be $240. We will begin advertising this to our members during the months of July and August.

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Page 4 of7 ARMA Nebraska Summer Planning - June

We decided to have Legal Day where the non-member guests will get the member rate. We will keep Boss's Day where a member can invite one non-member boss to attend for free.

Sessions/Lunches: Ron relayed to the board that we lose money at most meetings (mainly Scott Conference Center) except for when company members host. We talked about doing more advertisement about what benefits ARMA provides (such as subsidizing members costs, education, networking and more).

Vendor member incentives: to give the chapter vendors 3 minutes at a monthly meeting to promote their company and products as a way to improve relationships with the chapter vendors.

Possible promotion; set up after hour's meetings to promote the ARMA Chapter and have a vendor(s) co-sponsor.

Action Items:• Ron - Contact Iron Mountain and Access regarding chapter incentives.• Mary Beth - Create codes for registrations on website; Speed pass, Boss's Day, member

company employees attending for free (if they host and purchase food) or at member rate (if they host and ARMA Nebraska purchases food).

• Ron - contact vendors to discuss monthly meeting dates for their 3 minute presentation.

New Business Chapter VideoJacque will create a new Chapter ARMA video based on the Village People YMCA song. Jacque (Biker), Jim (Policeman), Scott (Construction Worker), Cori (Indian). See if Mark Graves will record for us.

Chapter Awards:Amber is going to submit our chapter awards winners for Chapter Leader and Leadership of the Year to ARMA International.

Twitter/Facebook/Social Media CommunicationCori will add chapter communications to Facebook and Twitter

TechJunction (now called Interface)Interface is November 9, 2017 (Thursday) at the Centurylink Center in Omaha. Amber will manage the ARMA Nebraska booth, but asked for a couple more board members to assist with booth duties.

Chapter will hand out buttons/magnets left from this past year, small bags of popcorn to attendees that stop by the booth and potentially pens. Cori will create a label for the bags. Popcorn will be purchased from Colby Ridge by Cindy. Cost is $0.99/bag and a total of 100 most likely. Amber will confirm the amount with the Interface contact. We'll also have signups for a $25 gift card and candy to attract more people to the booth.

Monthly Membership "free" lunchesRon proposed offering 3 free lunches to help increase attendance at the monthly meetings. Board agreed and picked the months of Dec, Mar and Jun to offer the free meetings. Costs will be covered by the chapter. This is for members in good standing only.

Students/College OutreachAmber provided some insight and options for the chapter to consider as an outreach to local colleges.

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Member/Outreach, New and CurrentDiscussion on how to involve current and new members within the chapter on being more active and attending more monthly meetings.

Scholarship/Funds to attend International for Active MemberDiscussion on offering a $500 scholarship/fund to members to go towards attending the annual conference. Item has been tabled.

Monthly Costs for Chapter Meetings and Membership DuesThe board approved raising the Nebraska Chapter membership dues from $40 to $45 per member. It will take effect for anyone renewing starting in October 2017.Discussion on raising the monthly chapter meeting costs for members from $15 to $20. At this time the cost will stay at $15 per meeting for members.

Action Items:• Amber - Submit chapter winners for Chapter Leader and Leadership of the Year to ARMA

International.• Amber- Notify ARMA International on increase in chapter membership dues.• Cori/Mary Beth - add chapter communications to Facebook and Twitter.

MEETING PLANNING FOR 2017-2018* Denotes action items within the Meeting Planning section.

*Every host will need to have the presentation title, description, speaker name, along with bios and photos, for the August planning session. If more time is needed from a host or speaker, the information has to be received no later than August 181

. *The speakers also need to be confirmed. The speaker agreement can be found within the board documents on our chapter website. *All action items related to the speakers (expenditures) need to be relayed to Jim.

If a company member hosts a session and pays for the food, the company's employees may attend the session for free, regardless if they are members or not. If a company hosts a session and ARMA Nebraska pays for the food, the company's non-members may attend at the member rate. (Allison/Mary Beth: codes for registration will need to be created.)

Program Year Theme for 2017-18: "It all fits together' (puzzle)

Monthly Training SessionsSeptember 20, 2017: Tour, Cindy Dulas is the host. Cindy will contact the Union Pacific Railroad Museum in Council Bluffs, IA. We will have a regular speaker and lunch meeting with an optional tour afterward (45 minutes to 1 hour tour). The board meeting will occur before the regular session. *Cindy will contact Robin Denny to determine where the meeting and lunch will be held and check into parking options.

October 11, 2017: We decided to move our regular third Wednesday session, which would have interfered with ARMA lnternational's convention to the 2nd Wednesday instead. This event will be held at Anthony's Steakhouse in Omaha if Ron can secure the venue. Speaker: Mark Adams on Cyber Security. Donna is the host. *Ron will look into alternate venues if needed.

November 15, 2017: This event will be held at Ameritas in Lincoln. Speaker: Scott Farmen with Ameritas in Lincoln, on "True Stories of a Compliance Officer''. Jacque is the host and this is Boss's Day.

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Page 6 of 7 ARMA Nebraska Summer Planning - June 28,

December 13, 2017: We decided to move our regular third Wednesday session, which would have been December 20 to December 13 due to the close proximity to Christmas. This event will be at BCBSNE in Omaha. Amber is the host. We will do Soft Skills Topics (Timed event, 15 minutes each presentation). This will also be our annual charity auction. The December meeting should be heavily advertised due to the date change. It will be a free lunch for members. Ron will check with Tom Schulte on the below topics (UPDATE: Tom is unable to come but would be interested in presenting at another time). Amber will work on various speakers on the topic ideas below. (UPDATE: Amber has contacted New Horizons and they are looking into pricing but can do both additional topics)

Topics:• Influence Skills, looking for a speaker.• Change Management, looking for a speaker.• It's Your Career... Own It! -Amber Roberts

January 17, 2018: This event will be held at TD Ameritrade in Omaha. Jim is the host. *Jim will contact Joe Shepley on The Changing Landscape of Information Management.

February 21, 2018: This event will be held at Ameritas in Lincoln. Scott is the host. We are looking at Laurie Fisher or Sara Flanagan from HBR to talk about Data Mapping.

March 21, 2018: This event will be held at BCBSNE. Ron is the host. The topic will be The Intersection of Information Management and Information Security. *The speaker will be Matthew McClellan of BCBSNC. It is also one of the free meetings for members.

April 18, 2018:Spring Seminar - John Montana, speaker. Cori is host. Location is Omaha at Scott Conference Center.

May 16, 2018: This event will be held at Lincoln Electric System in Lincoln. Allison is the host. *Allison will contact speaker on eDiscovery, state/8th circuit case law or another legal topic for Legal Day.

June 13, 2018: This event will be held at the Scott Conference Center in Omaha. Mary Beth is the host of this meeting. It is our annual awards ceremony. Mary Beth is looking into Jenny Radcliff "The People Hacker" as our speaker to discuss Social Engineering, specifically how attackers are using no technology methods in order to gain access to systems through employees. It is also one of the free meetings for members.

Chapter SurveysThe board wants to continue with surveys after each chapter meeting.

Action Items for Next Board Meeting:• Allison/Jacque/Amber - Program Brochure• Jim - Cash Reserve CD• Jim - Proposed Budget• Jim - Treasury Audit

Next Board Meeting:The second summer planning session is scheduled for August 2, 2017 at Ameritas in Lincoln, NE beginning at 8:30 a.m. Meeting details will be provided later by Jacque and Scott.

Meeting adjourned at 3:55 p.m.

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Ill Invalid siqnature

Amber Roberts PresidentSiqned bv: Roberts, Amber

Scott SwansonSecretary

Page 7 o/7 ARMA Nebraska Summer Planning - June 28; 2017