20161003 edanz shinshu

Shinshu University

3 October 2016

Career Success Workshop:

Career Development Skills Training Part 2

Dr Trevor Lane Ms Ayli Chong

Seminar Series

3 October 2016


(Write CV and cover letter)

(Submit CV and cover letter)

Interview practice tips

Interview practice

27 July 2016


1. Marketing yourself

2. Applying for internships and jobs

3. Writing a clear CV and compelling cover letter

4. Preparing for interviews

S

Present your abilities effectively

Get the job you want

Your CV and cover letter

First impressions at interviews

Interview practice and feedback


Section 1

ANDREW JACKSON 1A Bersetto Building, Chuo-ku, Kobe, Japan – Tel: 080 555 5555 – Email: [email protected]

Summary As a motivated final-year Master’s student in Physics,…

Education 2010–Current University of Glasgow, UK Master of Physics (Hons) • Research project with Dr Mary Robinson, “The Phase Behavior of a Lysozyme-Salt-Water

System”, showing that… … • Currently set up, maintain and use optical tweezers, optical and confocal microscopy,

scanning electron microscopy, flow cytometry Relevant Experience

Nov 2013–May 2014 Private Mathematics Tutor, Mathland, Exeter, UK In 6 months, helped 200 students gain As in mathematics May 2013–July 2013 Editor of university student magazine, University of Glasgow, UK Wrote text and took photographs for “Glasgoing about”; won Student Editor Award 2013 July 2008–Dec 2009 Presenter promoting science in local schools, UniSchool Society, Stirling University, UK Led a team of 100 volunteers to promote science careers to teenagers

CV Chronological resume



Skills and Achievements - Technical and detailed work: Currently set up, maintain and use optical tweezers, optical and confocal microscopy, scanning electron microscopy, flow cytometry - IT skills: Extensive knowledge of Microsoft Office; working knowledge of LaTex - Team work and communication: • In 6 months as tutor, helped 200 students gain top grades in mathematics • Led team to produce 3 issues of a university magazine; led science careers team • Organize annual concerts of guitar band

Education 2010–Current University of Glasgow, UK Master of Physics (Hons) Research project with Dr Mary Robinson, “The Phase Behavior of a Lysozyme-Salt-Water System”, showing that… …

Relevant Experience

Nov 2013–May 2014 Private Mathematics Tutor May 2013–July 2013 Editor of university student magazine July 2008–Dec 2009 Presenter promoting science in local schools

CV Functional resume



Skills - Technical skills and detailed work: Currently set up, maintain and use optical tweezers, optical and confocal microscopy, scanning electron microscopy, flow cytometry - IT skills: Extensive knowledge of Microsoft Office; working knowledge of LaTex

Education 2010–Current University of Glasgow, UK Master of Physics (Hons) Research project with Dr Mary Robinson, “The Phase Behavior of a Lysozyme-Salt-Water System”, showing that… … Relevant Experience

Nov 2013–May 2014 Private Mathematics Tutor, Mathland, Exeter, UK In 6 months, helped 200 students gain As in mathematics May 2013–July 2013 Editor of university student magazine, University of Glasgow, UK Wrote text and took photographs for “Glasgoing about”; won Student Editor Award 2013

CV Combination resume

Cover Letter

Re: Summer Engineering Internship I am writing to apply to be an intern at XXXXX Company this July. I heard about your internship program from my master degree’s supervisor Professor Haruto Watanabe.

As an advanced masters student in materials science, I believe that your company offers an excellent opportunity to apply my skills and abilities. Please find enclosed my CV, which details my education and experience.

My studies focused on gaining a better understanding of how the surface of modified titanium dioxide affects the potential for water splitting. As part of a team of researchers, I modified titanium dioxide surfaces with semiconductors using sol-gel chemistry. A relationship between the nanoscale surface characteristics and photocatalytic performance could then be determined using electron microscopy. I communicated these findings at the International Conference on Surface and Colloid Science, in Beijing.

Who

What

When

Why

Where

What

How

Cover Letter

During my studies, I have worked well with my coworkers to achieve these results and I have trained new postgraduate students in water-splitting technology. I would be thrilled to work for your company given its exemplary reputation for making useful consumer products.

I would welcome the opportunity to discuss this application with you further, and look forward to hearing from you. Apart from 24-26 May, I can be contacted by email or telephone, as shown on my CV.

Yours faithfully Yui Takahashi Encs

How

Why

Promotional but still

professional and polite


materials

Functions of your CV and cover letter

Be confident

Be credible

Be interested, and interesting

Be knowledgeable

Maximize strengths, minimize weaknesses; match key words; show good communication

Sound convincing and sincere; be clear

Sound keen and motivated; sound attractive and make your personality come through

Show your knowledge of the company, as well as of the field, literature, real-world developments

Be useful Highlight experience and skills that would be useful

to the company; customize every application

Follow instructions

Do what the job/internship/scholarship/award guidelines say


Submitting applications cover letters…

Introduces another document

Highlights achievements & value

Makes a good first impression

Demonstrates good communication skills

Submitting a manuscript and applying for a job both need cover letters…

Your CV and cover letter Employment


Interview

Job

Offer

Job cover letter

Resume CV

Your CV and cover letter Publishing


Peer review

Publication

Acceptance

Journal submission

cover letter

Manuscript


materials

Know yourself

• Strengths and weaknesses (how to overcome them?)

• Knowledge, hard/soft skill levels

• Experiences, achievements (stories using STAR)

• Goals and ambitions

• Personality type and preferences

• Communication/presentation ability and performance at interviews and networking…practice! (Journal clubs, group debates,…)

STAR = Situation, Task, Action, Results (short/long term)


materials

Practice

• Being sincere, professional, likeable, positive

• English (listening and speaking skills)

• Story-telling (STAR, AIDA)

• Specific interview answers (but sound natural)

• Specific answers to show your - Technical knowledge (to prove you know your field or topic) - Soft/extra skills (financial literacy, computer use, social media, making decisions, solving problems)


materials

AIDA (the way you tell your story)

• Attention

• Grab attention by telling an appropriate story

• Interest

• Sound interesting and convincing in your story telling (language and paralanguage)

• Desire/Decision

• Promote your abilities/attitude/value…Make the interviewer want to hire you

• Action

• Get hired!


Section 2

Making the best first impression

Interview tips – Appear confident

Non-verbal

Shake hands

Make eye contact Always face

interviewer

Smile!

Stand/sit upright (wait to be

offered seat)

Don’t be stiff, move naturally


Interview tips – Prepare well

Confidence

Dress well, Arrive early

Focus on present Breathing

exercises

Smile!

Table pose, Victory pose

Super-man/ -woman pose


Interview tips – Speaking

Verbal

Avoid filler words

Pause to think

Speak loudly

Show enthusiasm

Vary tone, pitch, speed

Don’t talk to the floor/wall

Making the best first impression Use active, precise verbs

• Planned • Synthesized • Created • Designed • Discovered

• Completed • Evaluated • Conducted • Solved • Calculated

• Researched • Coordinated • Examined • Presented • Organized

Not… I made a future plan for… I achieved completion of a… I performed an evaluation of a… I made a calculation of… I made a discovery of…

I delivered a presentation of… I created a solution for… The work was an improvement on… I made a contribution to… I brought about an increase in… I was responsible for the monitoring of…


materials

Active listening

• Part of communication (no distractions, needs full concentration, involves paralanguage and language)

• Show you are listening empathetically: nod, eye contact, posture, mirror (and understand the other’s non-verbal cues)

• Say you are listening: “yes”, “uhuh”, “mh-hm” • Remember their message (ask other person to repeat, or

repeat/paraphrase/summarize to make sure) • Check your understanding (reflect, ask for specific clarification,

repeat back, summarize at end, give feedback) • Don’t be judgmental or too emotional • Don’t interrupt or take over the whole conversation

Listening for full, mutual understanding

Not passive hearing http://www.skillsyouneed.com/ips/active-listening.html


materials

Phrases to use

Clarifying, asking for more information

Say you are unsure of something and ask for a specific example or specific information

• “I'm not quite sure I understand what you are saying.”

• “I don't feel clear about the main issue here.”

• “I just want to check I’ve got your point”

• “Could you repeat that please?”

• Open questions: WH questions, “When you said ... ... what did

you mean?”

• Closed questions: Yes/No answers, “Did you mean before or

after?”

http://www.skillsyouneed.com/ips/clarification.html


materials

Using non-technical language

• Be patient!

• Use everyday words if the interviewer is not a specialist

(myocardial infarction = heart attack, nanotechnology-enabled

apparel = nanofabrics; superhydrophobicity = waterproofness)

• Use easier words (ascertain = determine, extremely = very)

• Use generic terms (Xerox = photocopy, Saran = plastic wrap)

• Define abbreviations (regexp = regular expression, ASAP = as

soon as possible)

• Be clear/consistent on terms (outlier = data point that doesn’t fit

with hypothesis/trend)

• Don’t give too much detail


materials

What not to say

Never say

• I’m not good at interviews

• Oh, I’m so nervous

• This is a new field/

direction for me

• I’m so experienced in….

• My weakness is

perfectionism

• Your website is ugly and

full of typos

• I’ve no idea

• My old boss was a….

• I remember once in

kindergarten…

• What does your company

do?

• To be honest/really…

• I want to retire soon

• I have no questions for you Blog.gojobhero.com/11-things-you-should-never-say-in-an-interview/

Prepare for interviews: study, research, ask good questions

E-FIT FASHION CHAIN Job Description We are looking for an intern to help develop wearable electronic textiles that are comfortable and stylish Your skill set and qualifications • MSc/PhD students with experience in chemical/electronic

engineering, nanotechnology, materials science, textiles or design Desirable • Proficient in English; working knowledge of MS Office • Strong communication and team-working skills E-mail your cover letter and short CV/resume by 26 Sept 2016 Mrs F Kinoshita, E-Fit Fashion Chain, 555 High Street, Beverly Hills, CA 90210, USA; [email protected]

Specific hard skills

Job notice

Soft skills

Background

General hard skills

Prepare for interviews: study, research, ask good questions

• Know the company’s website

• Sign up for e-alerts

• Research the company’s earnings, reports, blogs

• Use Google Alerts

• Clean up your social media pages

• Practice your lift speech

• Practice your story statement (life history and reason for interest)

• Be honest and natural

• Set deadlines and practice

• Practice body language, video yourself

• Avoid habits (biting nails)

• It’s OK to think aloud for problem questions

• Learn basic facts (300 million people in US, 7 billion in world)

• Practice some questions to ask, about company background, future, a typical day, management style, threats, advancement process, corporate culture, company values, training opportunities, marks of success, etc…

• Thank the interviewer and email within 24 hours

www.forbes.com/sites/jonyoushaei/2014/10/20/12-surprising-job-interview-tips/#18dfbede3006

S

Present your abilities effectively

Get the job you want



Interview practice and feedback

Thank you!

Any questions?

Follow us on Twitter

@EdanzEditing

Like us on Facebook

facebook.com/EdanzEditing

Download and further reading edanzediting.co.jp/shinshu161003

Trevor Lane: [email protected] Ayli Chong: [email protected]