2016 summer salute festival food/beverage vendor registration
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2016 SUMMER SALUTE FESTIVAL
FOOD/BEVERAGE INFORMATION AND REGISTRATION
FESTIVAL DATES AND TIMES: August 26th and 27th, 2016; Hopkinsville, Kentucky
Friday, 10am till 10pm Saturday, 8am till 10pm
The registration fee is $175.00 for first space, including electricity, additional spaces are $125.00 per space and are payable in advance, non-refundable. Spaces are 12 wide X 20 deep. Fee must be postmarked by August 1, 2016 to secure your space. Access to electricity is limited and will be reserved on a first come basis. Make CASHIERS CHECKS OR MONEY ORDERS ONLY payable and mailed to:
City of Hopkinsville
Division of Parks and Recreation 2600 Thomas Street
Hopkinsville, KY 42240 Vendors are solely responsible for providing all tables, chairs, tents, utensils, paper products, equipment, electrical cords, plugs, water hoses, connectors and products they will use during the festival. Access to potable water will be made available to vendors, free of charge. Dumpsters will be provided nearby for you to dispose of refuse. DO NOT LEAVE YOUR COOKING OIL OR GREASE on site after the festival. You are responsible for proper disposal. Vendors will be required to obtain a Temporary Food Event Permit from the Christian County Health Department. The fee is $30.00. See attached brochure, How to Set Up for a Temporary Food Event. For additional information, phone 270.887.4160 or see online: http://christiancountyhd.com We will make every effort to provide and designate convenient parking for trailers and stored items you need to have near your booth. Please check-in and park in designated areas. Vendor set-up Thursday, August 25th, 5 8 pm. Festival staff will be on-site to guide you to your assigned space. No vendors will be allowed to set-up prior to this time. Vendors are expected to be present and staff their operations during festival hours.
Do not permanently mark your space, insert anything into the pavement or leave your space in any condition except as it was when assigned to you. Tear down begins on Saturday at 10:00pm and must be completed, with all vehicles and trailers out of the area, by 12:00 midnight.
Night-watchmen will be provided by the festival on Thursday evening, 10:00pm till 6:00am; and Friday evening, 10:00pm till 6:00am. However, each vendor is ultimately responsible for the safety, sanitation, and security of their space, products, merchandise and equipment during the festival.
All vendors will be expected to comply with Kentucky Revised Statutes, noting 238.500, Charitable Gaming and 365.241, Counterfeiting Intellectual Property.
For questions or additional information, phone Hopkinsville
Division of Parks and Recreation, at 270.887.4290, or email email@example.com
2016 SUMMER SALUTE FESTIVAL FOOD/BEVERAGE VENDOR REGISTRATION
BUSINESS OR ORGANIZATION: ________________________________________________________ NUMBER OF 12X 20 SPACES REQUIRED? ________ X $175.00 FIRST SPACE = $_______._____ ________ X $125.00 ADDITIONAL SPACE = $_______._____
TOTAL PAID $_______._____
ELECTRICITY REQUIRED? _________ AMP _______VOLT (CHECK ONE) (FILL IN BLANK)
OUTLET TYPE: (CHECK ONE)
THE ABOVE ARE THE ONLY OUTLETS AVALIABLE FOR VENDOR USE COMPLETE MENU INCLUDING PRICES: ____________________________________________________________________________________
____________________________________________________________________________________ SPECIFIC DESCRIPTION OF YOUR SET UP: (EX. 20 TRAILER, 10x10 TENT) PLEASE GIVE EXACT SIZE OF TRAILER OR TENT ____________________________________________________________________________________
____________________________________________________________________________________ GRILLING ON SITE? (CHECK ONE)
CONTACT NAME: ____________________________________________________________________ ADDRESS: ___________________________CITY____________________STATE______ZIP________ TELEPHONE: _____________________________ CELL PHONE: ______________________________ EMAIL ADDRESS: _____________________________________@_____________________________ EMERGENCY CONTACT DURING FESTIVAL NAME: _____________________________________________PHONE: _________________________
WAIVER & RELEASE
The undersigned agrees to indemnify and hold harmless the City of Hopkinsville, the Division of Parks & Recreation,
all of their officers and agents, and Summer Salute Festival sponsors, from all injury, loss, costs, claims, or damages
to any person or property arising from, related to, or in any way connected with participation in the Summer Salute
Festival. Permission is granted to publish any and all photos taken during this event. During my participation in this
event, I agree to allow the City of Hopkinsville and the Division of Parks and Recreation to have licensed medical
personnel provide any warranted emergency treatment.
PRINTED NAME_____________________ SIGNATURE_______________________ DATE _________
Hopkinsville Division of Parks and Recreation - 2600 Thomas Street - Hopkinsville, KY 42240 270.887.4290
OFFICE USE ONLY
SPACE NO. ___________