2014-2015 kiwin's contests & awards manual

THE CALIFORNIA-NEVADA-HAWAII KIWIN’S DISTRICT OF KEY CLUB INTERNATIONAL

AWARD GUIDELINES REGULATIONS AS SET BY THE 2014 – 2015 AWARDS COMMITTEE

Changes to the 2014-2015 Awards Manual This year the CNH KIWIN’S District of Key Club International Awards Committee has decided to make a step towards electronic submissions. There are eight awards this year that are required to be

submitted electronically, which consists of:

1. Club Web Page Award

2. Distinguished Club President

3. Distinguished Club Vice President

4. Distinguished Club Secretary/Secretarial Team

5. Distinguished Club Treasurer

6. Kiwanis Advisor Hall of Fame

7. Faculty Advisor Hall of Fame

8. KIWIN’S Member of the Year

These awards require electronic signatures to certify the contents of each award. You must compile an E-Portfolio, instead of a plastic binder as used in the past, and email it to

[email protected] by the deadline. The E-Portfolio must be in pdf format or it will not

be judged.

If you have any questions or concerns, please contact Leann Pham at [email protected]

Eligibility

All KIWIN’S Clubs in good standing will be able to participate in the contests and awards

Deadlines

Non-Electronic Section I Awards are to be prejudged before District Convention. Therefore,

they must be received by 4:00PM on February 20, 2015. The mailing address to which the awards

need to be sent should be labeled:

Cal-Nev-Ha KIWIN’S District Office, 8360 Red Oak Street #201 Rancho

Cucamonga, CA 91730

Electronic Section 1 Awards must be emailed to [email protected] by 4:00PM

February 20, 2015.

Section II Awards are to be judged during District Convention and therefore must be received by

9:00 PM on April 17, 2015 at appropriate convention registration tables. All deadlines must be met.

There will be NO EXCEPTIONS

mailto:[email protected]

Criteria

It is important that all criteria are read closely and completed correctly. Be sure to include all

required forms and recommendations (number varies for each award), and get all required

signatures. Before mailing, double check that everything is filled out.

Binders, Report Covers, etc.

Distinguished Club must be submitted within a neatly organized binder (3-ring binder no larger

than 2”) including all necessary forms and supplementary materials. Awards that total 10 or

more pages must be submitted within a pressboard or plastic report covers with a clear front. All

other awards must be submitted in a securely fastened manner by stapling neatly. Loose-leaf and

paper-clipped submissions will be disqualified. Key Club International approved awards are

recommended to be submitted within a plastic report cover.

Disqualification

Deviation from the judging criteria for any contest/award will result in immediate

disqualification.

Any forgeries on the applications will result in disqualification. Also, the Awards Committee

reserves the right to disqualify any club for inappropriate behavior or harassment.

Questions-Reminders-Notes

If you have any questions regarding awards, e-mail [email protected]

No person will be allowed to judge any contest or award entry by his/her home club.

All deadlines must be met in order for any contest or award to be judged. NO EXCEPTIONS.

If the Awards Committee decides that there are not enough applicants for proper judging, the

committee reserves the right to not judge that contest or award.

All decisions made by the judges will be final.

International Judging

As a district of Key Club International, we are able to participate in the International Contests

and Awards. The 2014-2015 Awards Committee reserves the right to retain all the winners for the

Key Club International Awards at District Convention for the purpose of sending them for

International judging in May. The International Contests/ Awards include: Sandy Nininger

Medal, Distinguished Club Award, Major Emphasis Program Award, Single Service Award,

Talent Contest, Partners in Service Award, Club Video Contest, Oratorical Contest, Club Poster

Contest, and the Year In Review Contest

Mailing Address

Cal-Nev-Ha Kiwanis District Office

8360 Red Oak Street #201

Rancho Cucamonga, CA 91730

mailto:ail%[email protected]


KIWIN’S AWARDS LETTER OF RECOMMENDATION FORM MUST BE RECEIVED BY FEBRUARY 20, 2015

This form is to be used for every award that requires forms of recommendation (Sandy Nininger and All-Star) and is NOT an E-Submission. This form MUST be used or the applicant will be

disqualified. (Feel free to make any additional copies as needed by award).

Applicant:

KIWIN’S Club of Division

Person Writing Recommendation:

Position (Circle One): Kiwanis Advisor School Advisor KIWIN’S

Member/Officer How long have you known this applicant?

Please complete the checklist below:

Poor

Below Average

Good

Excellent

Initiative/Motivation

Leadership

Responsibility

Respect accorded by members

Cooperation

Participation in club projects

*Please put additional information and comments that does not fit in the boxes above on a separate sheet of paper stapled to this form, typed in Times New Roman 12 pt. font, and with 1 inch margins.

Please attach the recommendation letters on a separate piece of paper with a signature and a short description of why the student deserves the award.

CERTIFICATION

Recommender’s Signature Date


TABLE OF CONTENTS RECOGNITION FOR 2014-2015 ACCOMPLISHMENTS

Section I Awards

Section I Awards must be received by the District Office by 4:00PM on February 20, 2015. E-Submissions must be sent by 4:00PM, February 20, 2014.

1. All Star Award (Letter of Recommendation Form Required) 2. Sandy Nininger Medal (Key Club International) (Letter of Recommendation Form Required) 3. Club Web Page (E-Submission) 4. Distinguished Club (Key Club International) 5. Distinguished Club President (E-Submission) 6. Distinguished Club Vide President (E-Submission) 7. Distinguished Club Secretary/Secretarial Team (E-Submission) 8. Distinguished Club Treasurer (E-Submission) 9. District Project-Eliminate 10. Kiwanis Advisor Hall of Fame (E-Submission) 11. Faculty Advisor Hall of Fame (E-Submission) 12. KIWIN’S Member of the Year (E-Submission) 13. Major Emphasis Program (Key Club International) 14. Minor Emphasis- Pediatric Trauma Program 15. KIWIN’S Week 16. Most Improved Club 17. Most Interclubs 18. Service 19. Single Fundraiser 20. Single School Service 21. Single Service (Key Club International) 22. Partners in Service 23. Sid Smith Award

Section II Awards

Section II Awards must be received by April 17, 2015 by 9:00 PM at District Convention (excluding the Talent

Contest).

1. Talent Contest (Key Club International) (Must be received by February 20, 2015) 2. Club Video (Key Club International) 3. Convention Attendance 4. Impromptu Essay 5. KIKS Spirit Award 6. KIWIN’S T-Shirt Contest 7. Membership and Motivation 8. Oratorical Contest (Key Club International) 9. Club Poster Contest (Key Club International) 10. Year in Review- Non-Traditional (Key Club International) 11. Year in Review- Traditional (Key Club International)

Mailing Address Cal-Nev-Ha Kiwanis District

8360 Red Oak Street #201


Member Award

All Star Award

Rules Governing the All Star Award KIWIN’S members promote good citizenship by performing service within schools and communities. Serving their

school and community for most of their high school career, KIWIN’S members provide a practical environment where enduring friendships can be made to build better communities. Every year, the All Star Award is given to one member who exemplifies these KIWIN’S ideals. A member who receives this award stands out for a very dedicated commitment to upholding KIWIN’S standards and values.

Criteria The award must be submitted in its own pressboard/plastic report cover. Minimum of two Recommendation letters using the forms provided (from one adult advisor and the respective

school club president) A Statement of Nomination describing why the applicant deserves the award by including the criteria below. It

must be no more than 500 words with one inch margins in 12 pt Times New Roman font. The title must be the first line (centered and underlined) with the applicant’s name and school underneath.

Nominees must have been a member in KIWIN’S for at least 4 years Ex:

KIWIN’S All Star Award

Leann Pham – Adolfo Camarillo High School Note: The KIWIN’S All Star Award applicant must not be an officer or hold a position in the club. In addition, the applicant must not be an applicant for the Sandy Nininger Medal award or Member of the Year Award

Newspaper clippings, substantiating photographs, and other pertinent information (no more than 4 sheets) may be included as appendices and should be attached to the report.ly

*Answer each section separately and labeled by section. * Section 1 Demonstration of KIWIN’S values

Describe how the nominee exemplifies what KIWIN’S stands for

40 points

Received by February 20, 2015

MAIL SUBMISSIONS TO:

CNH KIWIN’S Awards Chair

Leann Pham

8360 Red Oak St. Suite #201


List his or her achievements and describe the nominee’s activities in 4+ years he or she was a member

Section 2 Leadership Comment on the nominee’s leadership roles and characteristics.

25 points

Section 3 Commitment Describe the nominee’s involvement in service projects during the time they were a KIWIN’S member

25 points

Section 4 Requirement Submit one statement of nomination and two (2) recommendation letters (forms attached). A club officer may write no more than one recommendation for the same award. Additional supplementary material may be provided and attached to the report as long as it does not exceed 4 sheets.

10 points

All Star Award Certification This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification.

Nominee Cal- Nev- Ha KIWIN’S Club of Division

CERTIFICATION

Signature Date

KIWIN’S Secretary

Signature Date KIWIN’S President

Signature Date

KIWIN’S Faculty Advisor Signature Date

KIWIN’S Lt. Governor or Regional Advisor

Club Award: E-Submission

Club Web Page Contest

Rules Governing the Club Web Page Award

In keeping up with the technological age, it is useful to bring your club to the internet as a club may be able to maintain better communication with its members and foster a sense of community. Each KIWIN'S club in good standing has the opportunity to take part in the web page contest. The Club Web Page award is given to the club that takes advantage of the World Wide Web by using innovative layouts and constant updates as tools to strengthen involvement and to promote the KIWIN’S organization.

Criteria (1) This is an e-submission award. Please include the link to the website and five (5) screen caps of your

club’s web page at the time of your submission. Screen caps must be attached with the award application’s email when submitting.

(2) Individual schools may only submit one web site. The website must be created by a KIWIN’S member. (3) The website must be KIWIN’S orientated and have only KIWIN’S related material on it. (4) The website must be user friendly and easily accessible (5) Weblogs (e.g. Tumblr) and social networking interfaces (e.g. Facebook) and other similar sites will not

qualify for the club web page award. (6) Please add the link to your web page in the Guidelines and Certification Sheet and in the body of

your email (7) E-SIGNATURES: This application requires electronic signatures (e-signatures) by the applicant and

Faculty or Kiwanis Advisor. E-Signatures for this application are defined as names and contact information provided into the form. E-Signatures represent the fact that the individuals listed have approved the application and supporting documentation. These individuals may be contacted for further verification. Please do not use digital signatures. E-Signature form can be found in the Guidelines and Certification page following this page.

Club Web Page: Your Club

Link to webpage

Guidelines and Certification Sheet A total of 100 points is possible: Section 1 Content

Information on the web page should be accurate and current. Webpage should provide original material and respectfully represent KIWIN’S with proper grammar and spelling.

40 points

Section 2 Layout Design and Organization The webpage design should be innovative, interactive, and creative. It should be well organized and user-friendly for easy navigation. The webpage should function well with or without images.

20 points

Section 3 Web Link The club web site must be linked to http://www.kiwins.org

5 points

Sections 4 Maintenance The website will be subject to inspection on two random occasions. Please attach 5 screen caps of different tabs/areas of your club’

20 points

Section 5 Miscellaneous Web page download time should be reasonable and web page should be readily accessible. The webpage should also promote KIWIN’S in a favorable manner.

15 points

Webmaster: Web Page:


INITIALS POSITION E-SIGNATURE E-MAIL PHONE W/ AREA CODE

Advisor (select one) [ ] Faculty [ ] Kiwanis

Club’s Board (select one) [ ] President [ ] Secretary

Club Award: International

Distinguished Club Award

Rules Governing the Distinguished Club Award The Distinguished Club Award shall provide recognition to individual clubs for their overall performance in

the combined areas of club administration, membership retention, and leadership development, Kiwanis family involvement, and fund-raising as judged against a pre-established standard of excellence.

The Distinguished Club Award shall provide recognition to the KIWIN’S Clubs that have demonstrated overall club excellence during the District administrative year.

Criteria (1) Entries shall use the Official Annual Achievement Report form (attached). The Awards shall also enter all

entries in the Club Achievement Awards program in the Distinguished Club program. (2) Entries shall be judged based upon achieving a percentage of accumulated points in the categories of the club

Annual Achievement Report. Clubs achieving a predetermined score shall be designated as a “Distinguished Club.” The Key Club International Board shall set the minimum number of points required for this designation.

(3) Only activities, which occurred during the district administrative year (District Convention 2014- District Convention 2015), shall be included on the report.

(4) During the judging process, each entry in the Club Achievement Awards Program shall be given a point total based on its achievement and qualities to determine which clubs shall be recognized for the Distinguished Club Award.

(5) Disqualification from the Club Achievement Awards Program shall also constitute disqualification from the Distinguished Club Award Program.

(6) Key Club International will provide suitable recognition to each district for presentation to Distinguished Clubs at the district convention. The decisions of the judges are final. No changes or re-judging will take places after the judges and the Awards Chair have certified the results.

(7) The point value to achieve the Distinguished Club- Platinum Level shall be a predetermined number set by the Key Club International Board of Trustees.

(8) All entries must be submitted in a three ring binder.




Leann Pham



Distinguished Club Award Certification

This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification.

Cal- Nev- Ha KIWIN’S Club of Division

CERTIFICATION Signature Date

KIWIN’S President Signature Date



Key Club Annual Achievement Report

2014-15

Key Club: __________________________________________________ ___ Club ID Number: ________________

District: _______________________________________ Faculty advisor: __________________________________

School address: ______________________________________________ City: ______________________________

State/province: _________________________ Country: _____________________ Postal Code: ________________

Telephone: Business (_______) _______________________ Home (________) __________________________

CLUB MEMBERSHIP

1. Enter the total number of actual club members as of (a) December 1, 2014 _______ (b) February 1, 2015 _______

2. Average the numbers entered in (a) and (b) above. Round to the nearest whole number and enter the average in the box. This is the number that will be used for calculations elsewhere in this report.

CERTIFICATION

These signatures certify the validity and accuracy of the information contained herein. The school and Kiwanis club signatures cannot be by the same person.

__________________________ __________________________ __________________________

Key Club president Kiwanis club president or advisor Principal or faculty advisor

Each Key Club is required to complete and submit this report prior to its district convention, according to the guidelines set by its own district. PLEASE READ THE RULES BEFORE COMPLETING THIS FORM. KEY CLUB INTERNATIONAL DISTINGUISHED CLUB RULES

1. The filing of the Annual Achievement Report is required for every Key Club, per Key Club International Board policies. Part One and Part Two of the report must be printed in black or blue ink, or typed.

2. Part Two report attachments must be produced as computer-printed documents. 3. Follow the instructions as indicated on this form. Failure to comply with any rule may result in disqualification from the

contest. 4. The Annual Club Report should contain club activities occurring between the 2014 and 2015 district conventions. 5. Upon completion of the report, the club may score its own report according to the scoring directions shown in the right-

hand column on each page; tabulate the scores from each section in Part Three. 6. This report should be submitted to the Key Club district prior to its convention, as directed by the proper Key Club

district official(s). 7. The district may recognize clubs achieving predetermined scores as "Distinguished Club" or "Distinguished Club-Diamond

Level."

_______ ___

A. KEY CLUB ADMINISTRATION - 25 Points Possible

CLUB MEETINGS

1a. How many club meetings were held:

a. During the school year that were attended by faculty advisor? __________

b. During the school year that had a speaker or program? __________

c. During the summer (or other break period)? __________

d. As special meetings (banquet, etc.)? __________

e. As board meetings? __________

1b. Average club meeting attendance percentage: __________% (Include all regular club meetings, round to nearest whole number)

CLUB REPORTS

2. Reports completed and submitted on time:

a. Monthly Activity (submitted monthly to district) ___YES ___NO

b. Club Election (submitted to district) ___YES ___NO

c. Key Club Magazine Report Form (Submitted at least one) ___YES ___NO

DUES PAYMENT

3. Dues payment date: ___________

DIVISION INVOLVEMENT

4. Activities in which the club participated:

a. Division or Region/Zone training conference ___YES ___NO

b. Presidents or Divisional Council Meeting(s) ___YES ___NO

c. Division-wide rally or service project ___YES ___NO

CLUB COMMUNICATIONS

5. Did the club utilize either of these forms of communications for members?

a. Club newsletter with a minimum of six (6) issues ___YES ___NO

b. Club Web site (address:___________________________) ___YES ___NO

B. CLUB MEMBERSHIP - 16 Points Possible

EDUCATION AND DEVELOPMENT PROGRAMS

1. Did the club provide a special program for new-member induction, including a ceremony, and pin presentation? ___YES ___NO

2. Did the club provide a formal program for member orientation and education including the new-member handbook, Key Club magazine, videos, etc? ___YES ___NO

CONVENTION ATTENDANCE

3. How many attended the 2014 district convention?

Voting delegates: ________Advisors: ________

4. How many attended the 2014 International convention in Washington DC?

Voting delegates: ________ Advisors: ________

Part One: Club Information

SCORING Write Point

Total Here

CLUB MEETINGS

1a. 1 point for every five meetings, to a maximum 5 points.

b. 6 or more is 1 point.

c. 1 or more is 1 point.

d. 1 or more is 1 point.

e. 10 or more is 2 points, 5-9 is 1 point.

1b. 80% or more is 4 points, 60-79% is 3 points, 40-59% is 1 point.

CLUB REPORTS

2a. If YES, 1 point.

b. If YES, 1 point.

c. If YES, 1 point.

DUES PAYMENT

3. By Nov 15th, 3 points; by Dec 1st, 2 points.

DIVISION INVOLVEMENT


b. If YES, 1 point.

c. If YES, 1 point.

CLUB COMMUNICATIONS


b. If YES, 1 point.

Total for Section A.

EDUCATION & DEVELOPMENT

1. If YES, 2 points.


CONVENTION ATTENDANCE

3. 1 point per voting delegate (2 points maximum).

3. An advisor is 1 point (maximum).

4. 1 point per voting delegate (2 points maximum).

4. An advisor is 1 point (maximum).

MEMBERSHIP ACTIVITIES

5. How many club social activities were held for all club members? ________

6. How many inter-clubs were held with other Key Clubs? ________

MEMBERSHIP GROWTH

7. What is the increase (decrease) of dues-paid members over the previous year? ________

C. LEADERSHIP DEVELOPMENT - 15 Points Possible

KEY CLUB OFFICER TRAINING

1. Did your club participate in a formal officer training? ___YES ___NO

2. Did the faculty and/or Kiwanis advisor participate in the club officer training? ___YES ___NO

3. Did the president and secretary attend a division or district club officer training workshop or conference? ___YES ___NO

KEY CLUB LEADERSHIP TRAINING AND DEVELOPMENT

4. Has your club conducted or participated in:

a. District or division leadership conference or retreat? ___YES ___NO

b. Key Leader event? ___YES ___NO

c. A club officer/member leadership retreat? ___YES ___NO

5. What percentage of members have served in leadership positions including officers, board members, committee and project chairpersons?_________%

6. During the past year, has the club included:

a. A candidate for district or International office? ___YES ___NO

b. A district officer or committee member? ___YES ___NO

c. An International officer or committee member? ___YES ___NO

D. KIWANIS-FAMILY INVOLVEMENT - 14 Points Possible

SPONSORING KIWANIS CLUB INTERACTION

1. Have sponsoring Kiwanis club members attended a minimum of 15 Key Club meetings? ___YES ___NO

2. Have Key Club members attended a minimum of 15 meetings of the sponsoring Kiwanis club? ___YES ___NO

3. Has the Key Club participated in joint service projects with the sponsoring Kiwanis club? ___YES ___NO

4. Has the Key Club jointly sponsored a Builders Club or K-Kids with its sponsoring Kiwanis club? (Club name __________________) ___YES ___NO

5. Has the Key Club participated in at least one service project with a Kiwanis club (other than its sponsor), CKI, Builders Club, K-Kids or other Kiwanis-family organization? ___YES ___NO

KIWANIS-FAMILY INTERACTION

6. Has the Key Club presented a program at a Builders Club or K-Kids meeting? ___YES ___NO

7. Has the Key Club participated in at least one interclub with a Kiwanis club (other than its sponsoring Kiwanis club), CKI, Builders Club, K-Kids, or other Kiwanis-family organization? ___YES ___NO

SCORING Write Point

Total Here

MEMBERSHIP ACTIVITIES

5. 3 or more is 2 points. 1-2 is 1 point.

6. 5 or more is 2 points. 3-4 is 1 point.

MEMBERSHIP GROWTH 7. The greater of: 10 members or 10% is 2 pts; 5 members or 5% is 1 pt.

Total for Section B.

KEY CLUB OFFICER TRAINING

1. If YES, 1 point.

2. If YES, 1 point.

3. If YES, 1 point.

KEY CLUB LEADERSHIP TRAINING AND DEVELOPMENT

4. if YES to one of a), b), or c), 2 points; if YES to two of a), b), or c), 4 points.

5. 50% is 5 pts, 40% is 4 pts, 30% is 3 pts, 20% is 2 pts, 10% is 1 point.


b. If YES, 1 point.

c. If YES, 1 point.

Total for Section C.

SPONSORING KIWANIS CLUB INTERACTION




4. If YES, 1 point.


KIWANIS-FAMILY INTERACTION


7. If YES, 2 points

Total for Section D.

A. SERVICE PROJECTS - 50 Points Possible

List all service projects and activities the Key Club has completed during the administrative year. The projects should be organized by month. If more than 50 projects have been undertaken, list the 50 projects involving the greatest number of members and producing the greatest number of service hours first. Then, list the remaining projects. For a recurring project (for example, daily raising and lowering of school flags) treat the project as a single project for each month.

Use separate sheets of paper, allowing only one line for each project. Provide the month, brief project description, number of members participating, and number of service hours produced by Key Club members during the month. The list must be a) typed or b)completed as a computer printed document. An example is provided.

Total the number of projects and enter the number in the scoring box below. Attach the list to this report.

B. SERVICE HOURS - 60 Points Possible

Total the number of service hours for the 50 best projects of the Key Club which have been listed on attached sheets (see section A. above). Divide the service hour total by the number of members (listed in the membership box on the front page of this form). Round to the nearest whole number. Enter that number in the scoring box to the right.

C. SERVICE FUNDRAISING - 20 Points Possible

Total the money raised by the Key Club for nonprofit, educational, and other charitable purposes. Convert the funds raised to $US. Enter that figure on the

blank to the right. $US _________

Divide the $US figure by the number of members (listed in the membership box on the front page of this form). Enter that figure on the blank below.

$US/member________

Round to the nearest whole number. Enter that number (maximum 20) in the scoring box to the right.

Transfer the total score for each Section to the proper box below. Add the six Section totals to determine the report score. Enter this total in the REPORT SCORE box to the right of the chart below.

PART ONE PART TWO

Section: A. B. C. D. A. B. C. FINAL SCORE

Points possible:

25 points 16 points 15 points 14 points 50 points 60 points 20 points 200 points possible

SCORE:

Judging and Certification:_____________________________________________________________________________

Part Two: Club Service

Example Project Description Month # Members Service Hours 1. Read at primary school April 12 10 2. School trash pick-up April 17 44 3. Bake sale for UNICEF April 18 36 4. Easter egg hunt April 15 60 5. Set up for carnival May 12 24

SCORING Write Point

Total Here

SERVICE PROJECTS

A. Each project is 1 point, With 50 points maximum.

Total for Section A.

SERVICE HOURS

B. Each average service hour is 1 point, with 60 points maximum.

Total for Section B.

SERVICE FUNDRAISING

C. 1 point for every $US per member, with 20 points maximum.

Total for Section C.

Part Three: Scoring

Distinguished President Defines…

Robert Greenleaf, the founder of the modern servant leadership movement, wrote: “A true leader is called to serve his/her followers, employees, and others in the organization.”

The duties of a president of a KIWIN’S club consist of more than just leading meetings. They are a constant balance of keeping members active and involved and keeping the club reputable within the community. The president of a KIWIN’S club shapes the character of the club and is instrumental in determining the success of the club. A distinguished president goes above and beyond the call of duty and exemplifies service leadership.

The Distinguished Club President award acknowledges an outstanding president of a KIWIN’S club for his/her commitment to the club and the community.

RULES GOVERNING THE DISTINGUISHED PRESIDENT

AWARDS

(1) E-SIGNATURES: This application requires electronic signatures (e-signatures) by the applicant and Faculty or Kiwanis Advisor. E-Signatures for this application are defined as names and contact information provided into the form. E-Signatures represent the fact that the individuals listed have approved the application and supporting documentation. These individuals may be contacted for further verification. Please do not use digital signatures or scanned photos of signatures.

(2) E-PORTFOLIO: The final submission for this contest includes an E-Portfolio. An E-Portfolio for this application is defined as one collective portfolio presenting the best pieces of documentation. This E-Portfolio should be a single PDF that includes all merged information. No hard copies will be accepted.

: Your Club

: E-Submission

Your E-Portfolio will be judged on sections 1 through 10. As a whole, it must demonstrate your knowledge of Key Club International Graphic Standards and your commitment and performance as a KIWIN’S president.

NOTE: Newspaper clippings, substantiating photographs, and other pertinent information may be included, as appendices and may be attached to sections 7-10. They are included in the page limits.

(3) SMALL FILE SIZES: Application submissions should have a small file size. The following are tips to maintaining this: Include only the best samples of documentation Compress all photos and files before use Compress the final file

(4) The decisions of the judges are final. No changes or re-judging will take places after the judges and the Awards and Recognition Chair have certified the results.

(5) DISTINGUISHED: requires the completion and submission of an E-Portfolio. The requirements of this E-Portfolio are explained below. The entire submission needs to be given in one E-Portfolio.

o It may not exceed 10MB. o It may not exceed 40 pages total (Dividers are not included in total page count)

Save as a PDF. Label the file: President.YourLastName.YourFirstName.pdf All required items for the E-Portfolio are listed on Page 2.

1. Cover Page Page Limit: 1 | Personal Creation, No

Form Provided a. Name of Nominee b. Position and Term c. Home Club and Division d. Picture of Applicant e. E-signatures & Certification: “I certify that the

information in this e-portfolio is an accurate representation of the performance of the student in the position designated.”

2. Nomination Form Page Limit: 2 a. Name of Nominee b. Home Club and Division c. Name of Nominator d. Table of Contents e. Statement of Nomination| Word Limit: 500

3. Letter(s) of Recommendation Page Limit: 2 a. These are used as testimonies to support your overall

E-Portfolio. Letters will portray the efforts you set forth to serving as a club president, as well as the growth you demonstrated throughout the past year. Letters should address both character and performance.

b. A club officer may write no more than one recommendation for the same award.

c. No more than two letters may be included. Each letter may not exceed one page, single-spaced with 12-point type.

d. Include the NAME and Position of Person writing the Recommendation for each letter.

4. President Checklist Page Limit: 1 a. The checklist must be fully completed with all the

necessary E-Signatures and contact information. A DIVIDER is required for the sections listed below (5-10). It should include the following information: Page Limit: 1 Section Title

5. Proof of Attendance Page Limit: 2 a. This form displays what projects you’ve attended, how

many hours you have served throughout the year, and at what level you served.

b. Make sure that the secretary or advisor certifies this form.

6. Agendas Page Limit: 12 a. Presidents are responsible for facilitating all general

and board meetings. In this section, provide exemplary agendas from at least TWO quarters.

Quarter 1: April-May-June Quarter 2: July-August-September

Quarter 3: October-November-December Quarter 4: January-February-March

Refer for Frequently Asked Question (FAQ) #12

7. Growth and Club Achievements Page Limit: 6 a. As president, you oversee the success of your

club. You and your board should be setting goals at the beginning of the year and following through to achieve these goals. This section must focus on showcasing your club’s accomplishments throughout the past year in service, membership, philanthropy, fellowship etc.

8. Kiwanis Relations Page Limit: 4 a. Key Club International is sponsored by Kiwanis

International. This section must focus on how you as President, have interacted with your sponsoring Kiwanis Club and Kiwanis family members. How do you foster professional relationships with Kiwanis and advisors?

9. Communication Page Limit: 4 a. This section must focus on your

communication with your members, and your club, division, district, and advisors; Include sample e-mails, letters, and so forth.

10. Miscellaneous Page Limit: 6 a. This section may focus on any additional

contributions you have made as a club president. Character and attitude: How do you exemplify the ideals of a KIWIN’S member?

b. Personal Reflection: addresses personal growth, accomplishments, explanation of section, or other details that may assist judges in determining scoring (Limit: 300 words)

President Contest Guidelines

PRESIDENT CHECKLIST This checklist must be completed in order for you to be recognized as Distinguished. You will need at least two individual to

verify that you have completed the items on the checklist. These individuals must place their initials or provide you with

permission to place their initials in the appropriate column.

NOMINEE INFORMATION Nominee Name: Club: District: Cal-Nev-Ha KIWIN’S Division:

CERTIFICATION OF ORIGINALITY

This certifies that we, the undersigned, verify the completion of the aforementioned requirements by the individual named on

this application. All appropriate criteria have been identified on this form.

Identified requirements must be met in order to be eligible for this recognition. It is also understood that the decisions of the judges are final and no changes, alteration or re-judging will take place after the judges and the Awards and Recognition Chair have certified the results. NOTE: All names, initials and contact information are ONLY required if used as verification. REMEMBER: There must be at least 2 out of 4 people verifying task completion. Signatures from the school representative and the Kiwanis club representative may not be by the same person.

*You may only include those who are verifying completion of the checklist items. *



Lt. Governor (select one) [ ] KIWIN’S [ ] Kiwanis

INITIALS ITEMS AND REQUIREMENTS

Club Standards Membership This Year: Paid club membership dues by December 1

Membership Last Year: Paid club membership dues by December 1

Service: Provided a minimum of 50 service hours as per Key Club International Constitution & By-Laws

Club Status: Home Club is in good standing and has paid dues

Work Accomplishments Administration: Led the majority of club general meetings and a minimum of eight (8) board meetings

Reporting: Assisted Vice President in training and Kiwanis family relations, assisted Secretary with timely submission of

all reports (elections, monthly, and officer reports), assisted Treasurer with timely dues submission to Key Club

International by December 1

Leadership Qualities: Promoted and exemplified the KIWIN’S Core Values, led by example, motivated the members, was receptive to new ideas, and made an effort to meet and welcome new members

Membership Education: Promoted active participation by new and returning members and promoted revitalization of inactive members

Leadership Skills: Developed effective problem-solving skills, helped to resolve issues and promoted leadership

development of future club leaders

Club Communication: Communicated on a weekly basis with the membership (via phone, electronic, in person,

etc.), with the Faculty/Kiwanis Advisor, and with the sponsoring Kiwanis Club

Division Communication: Communicated on a monthly basis with the Division Lieutenant Governor and/or Region Advisor

Attendance Club Meetings: Attended at least eighty-percent (80%) of all club general meetings

Board Meetings: Attended at least eighty-percent (80%) of all club executive board meetings

Division Council Meetings: Attended at least six (6) Division Council Meetings

Kiwanis Meetings: Attended at least one (1) Kiwanis Division Council Meetings or attended a minimum of three (3) general Kiwanis meetings

Training Conference: Attended the Officer Training Conference or KTC

President Workshop: Attended the President Workshop at District Convention, International Convention, or

Officer Training Conference

PRESIDENT NOMINATION FORM Nominee Information

Nominee Name: Nominated By:

Club: Division:

Table of Contents

Complete the Table of Contents by listing the different focus areas in each application item, and by

adding the page number for which the listed sections begin. This should also help you place the items in

the correct order.

ITEM FOCUS AREAS START PAGE

Cover Page 1

Nomination Form 2

Section 3 Letter(s) of Recommendation

Section 4 President Checklist

Section 5 Proof of Attendance

Section 6 Agendas

Section 7 Club Achievements

Section 8 Kiwanis Relations

Section 9 Communication

Section 10 Miscellaneous

STATEMENT OF NOMINATION

Why should this president be recognized? Word Limit: 500

Project, Activity, Event

Date Level of Activity

Service Hours Club Division District International

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40.

Total Service Hours

PROOF OF ATTENDANCE

CERTIFICATION

The E-Signer has to be your club President, Secretary, or Faculty/Kiwanis advisor. Presidents

and Secretaries may not sign off on their own form.

E-Signature: ________________________ E-Signer’s Email: ________________________________

E-Signer’s Position: ___________________ E-Signer’s Phone Number: _______________________

Attendance

Distinguished Vice President Defines…


The duty as a vice president of a KIWIN’S club consists of being more than the president’s assistant. The vice president has to help keep the club productive and assist the president in finding service projects and fundraisers. Two major aspects of great vice presidents are their versatility and will. They are able to perform the duties of all officers in any situation and find ways to make them useful when no particular task is demanded of them. The Distinguished Club Vice President Award acknowledges an outstanding vice president of a KIWIN’S club for his or her commitment to the club and community.

The Distinguished Club Vice President award acknowledges an outstanding vice president of a KIWIN’S club for his/her commitment to the club and the community.

RULES GOVERNING THE DISTINGUISHED VICE

PRESIDENT AWARDS


(2) E-PORTFOLIO: The final submission for this contest includes an E-Portfolio. An E-Portfolio for this

Officer Award: E-Submission

Distinguished Vice President

E-mail by 4PM, February 20, 2015

E-MAIL SUBMISSIONS TO:

[email protected]

Subject: Distinguished Club Vice President: Your

Club

Body Text: Identify Name, Club, Div.

CC: Yourself

application is defined as one collective portfolio presenting the best pieces of documentation. This E-Portfolio should be a single PDF that includes all merged information. No hard copies will be accepted. Your E-Portfolio will be judged on sections 1 through 10. As a whole, it must demonstrate your

knowledge of Key Club International Graphic Standards and your commitment and performance as a KIWIN’S Vice President.


(3) SMALL FILE SIZES: Application submissions should have a small file size. The following are tips to

maintaining this: Include only the best samples of documentation Compress all photos and files before use Compress the final file




Save as a PDF. Label the file: VicePresident.YourLastName.YourFirstName.pdf All required items for the E-Portfolio are listed on Page 2.

Section 1 Page Limit: 1 | Personal Creation, No Form Provided

Cover Page a. Name of Nominee b. Position and Term c. Home Club and Division d. Picture of Applicant e. E-signatures & Certification: “I certify that the


Section 2 Page Limit: 2

2. Nomination Form a. Name of Nominee b. Home Club and Division c. Name of Nominator d. Table of Contents e. Statement of Nomination| Word Limit: 500

10 Points


3. Letter(s) of Recommendation a. These are used as testimonies to support your overall

E-Portfolio. Letters will portray the efforts you set forth to serving as a club president, as well as the growth you demonstrated throughout the past year. Letters should address both character and performance.



d. Include the NAME, CONTACT PHONE NUMBER and POSITION of Person writing the Recommendation for each letter.

10 Points


4. Vice President Checklist a. The checklist must be fully completed with all the

necessary E-Signatures and contact information.

5 points

A DIVIDER is required for the sections listed below (5-10). It should include the following information: Page Limit: 1

a. Section Title


5. Proof of Attendance a. This form displays what projects you’ve attended, how


b. Make sure that the secretary or advisor certifies this form. c.

10 Points

Section 6

Summary of Position a. Every KIWIN’S Club is allowed to have up to five (5) vice

15 points

Vice President Contest Guidelines

Page Limit: 10 presidents to support the overall functioning of the club. Each vice president is often given a focus are that will determine his/her daily, weekly, monthly, and yearly tasks and responsibilities. In this section, provide a detailed explanation of your position as defined by your Executive Board. It is vital for the judges to understand your duties as determined by your club.

b. Showcase the specific tasks and general work the vice president has completed as part of his/her role in the club.


Character and attitude a. How does the vice president exemplify the ideals of a

KIWIN’S member?

15 Points


Kiwanis Relations a. Key Club International is sponsored by Kiwanis

International. This section must focus on how you as Vice President, have interacted with your sponsoring Kiwanis Club and Kiwanis family members.

15 points


Communication a. This section must focus on your communication with the

members, with your club, division, district, and advisors. Sample e-mails, letters, and so forth may be utilized.

15 points


Miscellaneous a. This section may focus on any additional contributions

you have made as a club vice president.

5 points

VICE PRESIDENT CHECKLIST This checklist must be completed. You will need at least two individual to verify that you have completed the items on the

checklist. These individuals must place their initials or provide you with permission to place their initials in the appropriate

column.









Lt. Governor (select one) [ ] KIWIN’S [ ] Kiwanis






Work Accomplishments Leadership Qualities: Promoted and exemplified the KIWIN’S Core Values, led by example, motivated the

members, was receptive to new ideas, and made an effort to meet and welcome new members

Membership Education: Promoted active participation by new and returning members and promoted revitalization of inactive members

Leadership Skills: Developed effective problem-solving skills, helped to resolve issues and promoted leadership

development of future club leaders

Club Communication: Communicated with the membership (via phone, electronic, in person, etc.), with the

Faculty/Kiwanis Advisor, and with the sponsoring Kiwanis Club

Division Communication: Communicated on a monthly basis with the Division Lieutenant Governor and/or Region Advisor






President Workshop: Attended the President Workshop at District Convention, International Convention, or

Officer Training Conference

VICE PRESIDENT NOMINATION FORM Nominee Information


Club: Division:

Table of Contents



the correct order.


Cover Page 1

Nomination Form 2


Section 4 Vice President Checklist


Section 6 Summary of Position

Section 7 Character and Attitude

Section 8 Kiwanis Relations




Why should this Vice President be recognized? Word Limit: 500




1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40.

Total Service Hours

PROOF OF ATTENDANCE

CERTIFICATION





Attendance

RULES GOVERNING THE DISTINGUISHED SECRETARY/

SECRETARIAL TEAM AWARDS


Due to the increasing number of members, many clubs have two secretaries (Corresponding and Recording). Please indicate whether you will be applying for secretary or secretarial team in your E-Binder Title and Subject title of your email. If you are a secretarial team, two recommendations per secretary are required. Please indicate who the corresponding secretary is and who the recording secretary is. Please fill out the necessary forms accordingly.

Criteria

(1) Awards must be submitted electronically. (2) Minimum of two (2) recommendation per secretary is required using the forms provided. One

recommendation letter for each secretary must be from a Regional or Faculty Advisor. (3) A secretarial team must have separate recommendation letters, proof attendances and secretary checklists.

MRFs, samples, statements of nomination, and other supplemental materials can be used for BOTH Secretaries (A secretarial team does not have to provide one for each secretary)

(4) A statement of nomination describing why the applicant(s) deserve the award must be included. It must be no more than 500 words One inch margins in 12 pt. Times New Roman font The title must be the first line (centered and underlined) with the applicant’s name and school

underneath


Distinguished Club Secretary/ SECRETARIAL TEAM



[email protected]

Subject: Distinguished Club Secretary/Secretarial

Team: Your Club


CC: Yourself

Ex. Distinguished Club Secretary/Secretarial Team

Leann Pham – Adolfo Camarillo High School (5) E-SIGNATURES: This application requires electronic signatures (e-signatures) by the applicant and Faculty or

Kiwanis Advisor. E-Signatures for this application are defined as names and contact information provided into the form. E-Signatures represent the fact that the individuals listed have approved the application and supporting documentation. These individuals may be contacted for further verification. Please do not use digital signatures or scanned photos of signatures.

(6) E-PORTFOLIO: The final submission for this contest includes an E-Portfolio. An E-Portfolio for this application is defined as one collective portfolio presenting the best pieces of documentation. This E-Portfolio should be a single PDF that includes all merged information. No hard copies will be accepted. Your E-Portfolio will be judged on sections 1 through 10. As a whole, it must demonstrate your

knowledge of Key Club International Graphic Standards and your commitment and performance as a KIWIN’S Secretary.


(7) SMALL FILE SIZES: Application submissions should have a small file size. The following are tips to

maintaining this: Include only the best samples of documentation Compress all photos and files before use Compress the final file




Save as a PDF. Label the file: Secretary.YourLastName.YourFirstName.pdf





2. Nomination Form a. Name of Nominee(s) b. Home Club and Division c. Name of Nominator d. Table of Contents e. Statement of Nomination| Word Limit: 500

5 Points



E-Portfolio. Letters will portray the efforts you set forth to serving as a secretary/secretarial tam, as well as the growth you demonstrated throughout the past year. Letters should address both character and performance.


c. No more than two letters per secretary may be included. Each letter may not exceed one page, single-spaced with 12-point type.

d. Include the NAME, CONTACT PHONE NUMBER, and POSITION of Person writing the Recommendation for each letter.

e. One recommender per secretary must be either a Regional Advisor or a Faculty Advisor.

15 Points


4. Secretary Checklist a. The checklist must be fully completed with all the

necessary E-Signatures and contact information. b. One is required for EACH secretary in a Secretarial

Team.

5 points


a. Section Title




10 Points

Club Secretary Contest Guidelines

b. Make sure that the secretary or advisor certifies this form. c.


Monthly Report Forms a. Secretaries compile an Excel Report Form and submit it

to their respective Lt. Governors on a monthly basis. b. Please be sure to include at least one sample report

from each quarter. Quarter 1: April-May-June Quarter 2: July-August-September Quarter 3: October-November-December Quarter 4: January-February-March

15 points


Organization a. The Secretary’s duty is to record minutes at all executive

board and general meetings. b. Please include at least one sample of each type of

meeting minutes from each quarter. Quarter 1: April-May-June Quarter 2: July-August-September Quarter 3: October-November-December Quarter 4: January-February-March

c. How does the Nominee effectively organize the Club’s files? Comment of Secretary’s organization.

20 Points


Publicity a. How does the secretary reach out to publicize KIWIN’S

and the club?

10 points


Communication a. This section must focus on your communication with the

members, with your club, division, district, and advisors. Sample e-mails, letters, and so forth may be utilized.

10 points



you have made as a club vice president.

10 points

SECRETARY/SECRETARIAL TEAM CHECKLIST This checklist must be completed. You will need at least two individual to verify that you have completed the items on the


column.








[ ] President

Advisor (Select one) [ ] Faculty [ ] Regional

[ ] KIWIN’S LtG.






Work Accomplishments Club Directory/Roster: Updated, completed, and distributed the club directory/roster

Club Monthly Reports: Completed a minimum of five (5) Monthly Report Forms and submitted forms on time

Leadership Skills: Developed effective problem-solving skills, helped to resolve issues and promoted leadership development of future club leaders






SECRETARY/SECRETARIAL TEAM NOMINATION

FORM Nominee Information

Nominee Name(s): Nominated By:

Club: Division:

Table of Contents



the correct order.


Cover Page 1

Nomination Form 2


Section 4 Secretary Checklist


Section 6 Monthly Report Forms

Section 7 Organization

Section 8 Publicity




Why should this Secretary be recognized? Word Limit: 500




1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40.

Total Service Hours

PROOF OF ATTENDANCE

CERTIFICATION





Attendance

RULES GOVERNING THE DISTINGUISHED TREASURER

AWARD


A KIWIN’S club treasurer serves as a vital part of the KIWIN’S organization. Not only is this person responsible for turning in district, divisional, and club dues, but the nominee must also motivate the club for service and find a less costly way to get people to the annual District Convention. The nominee must constantly be creative and assertive in dealing with various fundraising situations.

Criteria

(1) Awards must be submitted electronically. (2) Minimum of two (2) recommendation letters are required. One recommendation letter must be from a

Regional or Faculty Advisor. (3) A statement of nomination describing why the applicant deserves the award must be included.

It must be no more than 500 words One inch margins in 12 pt. Times New Roman font The title must be the first line (centered and underlined) with the applicant’s name and school

underneath Ex.

Distinguished Club Treasurer

Leann Pham – Adolfo Camarillo High School


Distinguished Club Treasurer



[email protected]

Subject: Distinguished Club Treasurer: Your Club


CC: Yourself


(5) E-PORTFOLIO: The final submission for this contest includes an E-Portfolio. An E-Portfolio for this application is defined as one collective portfolio presenting the best pieces of documentation. This E-Portfolio should be a single PDF that includes all merged information. No hard copies will be accepted. Your E-Portfolio will be judged on sections 1 through 9. As a whole, it must demonstrate your knowledge

of Key Club International Graphic Standards and your commitment and performance as a KIWIN’S Treasurer.


(6) SMALL FILE SIZES: Application submissions should have a small file size. The following are tips to maintaining this: Include only the best samples of documentation Compress all photos and files before use Compress the final file




Save as a PDF. Label the file: Treasurer.YourLastName.YourFirstName.pdf





2. Nomination Form a. Name of Nominee(s) b. Home Club and Division c. Name of Nominator d. Table of Contents e. Statement of Nomination| Word Limit: 500

5 Points



E-Portfolio. Letters will portray the efforts you set forth to serving as a secretary/secretarial tam, as well as the growth you demonstrated throughout the past year. Letters should address both character and performance.



d. Include the NAME, CONTACT PHONE NUMBER, and Position of Person writing the Recommendation for each letter.

e. One recommender per secretary must be either a Regional Advisor or a Faculty Advisor.

15 Points


4. Treasurer Checklist a. The checklist must be fully completed with all the

necessary E-Signatures and contact information.

5 points


a. Section Title




b. Make sure that the secretary or advisor certifies this form.

10 Points

Club Treasurer Contest Guidelines


Club Dues If turned in by December 1, 2014 December 15, 2014 January 1, 2015 When were club dues turned in?

15 points 10 points 5 points


Club Membership Growth If there is a 66% to 100% increase If there is a 33% to 65% increase If there is a 0% to 32% increase How many members did the club have in the 2012-2013 year? How many members did the club have as of February 20, 2014? What percentage of increased membership did your club have?

20 points 10 points 5 points


Fundraisers a. As the coordinator for club fundraisers, the treasurer

provides members with the opportunity to raise funds so that they’ll have the chance to participate in costly club-related events and activities. The treasurer is also responsible for educating the members on philanthropy opportunities associated with our organization.

b. Please be sure to include the fundraiser name, date, and a summation of the purpose, event, budget, funds raised, effectiveness, and/or other information for each fundraiser showcased in the report.

How many fundraisers did the club hold? Average number of fundraisers held per month: Initial amount of money in club treasury: Total amount of profits in all fundraisers: Average percentage of member participation per fundraiser: Decreased cost of convention per club member: What were funds and profits used for?

25 points



you have made as a club treasurer.

5 points

TREASURER CHECKLIST This checklist must be completed. You will need at least two individual to verify that you have completed the items on the


column.








[ ] President

Advisor (Select one) [ ] Faculty [ ] Regional

[ ] KIWIN’S LtG.






Work Accomplishments Club Dues: In accordance with school policy, collected dues, submitted dues and updated roster to Key

Club International by December 1st

Member Education: Educated the membership on the purpose and value of dues

Fundraising for Service: Assisted with organization and implementation of fundraisers for charitable causes (i.e. UNICEF,

Project Eliminate, March of Dimes, Children’s Miracle Network, PTP)






TREASURER NOMINATION FORM Nominee Information


Club: Division:

Table of Contents



the correct order.


Cover Page 1

Nomination Form 2


Section 4 Treasurer Checklist


Section 6 Club Dues

Section 7 Membership Growth

Section 8 Fundraisers



Why should this Treasurer be recognized? Word Limit: 500




1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40.

Total Service Hours

PROOF OF ATTENDANCE

CERTIFICATION





Attendance

District Contest

District Project- Eliminate

Rules Governing the District Project Award

The KIWIN’S organization has adopted Project ELIMINATE, which is focused on eliminating maternal and neonatal tetanus (MNT). In the past, Kiwanis and UNICEF joined forces to tackle iodine deficiency disorders, achieving one of the most significant public health successes of the 20th century. It has now led to this project, to eliminate maternal and neonatal tetanus off the face of the Earth.

The goal of ELIMINATE is to raise $110 million by 2015 in order to accomplish the task of eliminating MNT. With the end of Project ELIMINATE nearing it’s end, this is the time to fundraise more then ever to end this terrible disease.

(1) The applicant KIWIN’S club must be in good standing with CNH KIWIN’S and Key Club International

(2) Entries shall complete the necessary sections

(3) Please submit District Project Award entries in a plastic cover or three ring binder

(4) The District Project Award will recognize the clubs that exemplified an outstanding dedication towards

eliminating MNT.



CNH KIWIN’S Awards Chair Leann Pham



Criteria and Certification Answer each section separately and label each section Section 1 Total Members Involved

Total percentage of members involved in top ten projects Range basis for grading:

0% to 20% members 1 point 21% to 40% members 5 points 41% to 60% members 10 points 61% to 80% members 15 points 81% to 100% members 20 points

1. Number of total members involved in top ten projects 2. Divide that number by 10 3. Percentage [(#2) / total members in club) x 100]

20 points

Section 2 Top Ten Projects In what way did you further and improve the Cal- Nev- Ha KIWIN’S organization with these projects? How significant were these projects? (Briefly explain each event. Please be neat and organized)

Note: Please provide an additional sheet of paper if more space is needed than the attached table. A form is provided on the following page.

50 points

Section 3 Supplementary Materials

Newspaper clippings, substantiating photographs, and other pertinent information (no more than 4 sheets) may be included as appendices and should be attached.

10 points

CERTIFICATION

Signature Date

KIWIN’S Secretary


Signature Date

KIWIN’S Faculty Advisor

Signature Date KIWIN’S Lt. Governor or Regional Advisor

This certifies that we have read this

report and that the information on this

report is accurate. We understand that

all signatures are required and forgeries

will result in automatic disqualification.

Top Ten Projects Form


Section 2. Top Ten Projects 50 points Describe the top ten projects your club performed pertaining to raising funds to eliminate maternal and neonatal tetanus. List in order of decreasing importance (most important to least important).

A description of each project is required

Top Ten Projects – Describe Briefly Total

Members Total Hours

Funds Raised

Advisor Award: E-Submission

Kiwanis Advisor Hall of Fame

Rules Governing Kiwanis Advisor Hall of Fame

Throughout the years, Cal- Nev- Ha KIWIN’S has done amazing things. However, none of these accomplishments would have been made possible without Kiwanis advisors. This award is in recognition of those who go above and beyond to support their sponsoring KIWIN’S clubs.

Criteria (1) Each club in good standing with the Cal-Nev-Ha KIWIN’S District will be eligible to nominate an

advisor for the Kiwanis Advisor Hall of Fame. (2) One outstanding Kiwanis Advisor Award may be given if a worthy candidate is found. (3) No nominee shall be eligible to be accepted into the Hall of Fame a second time. Please do not

nominate an applicant who has already been accepted into the Hall of Fame. (4) Each candidate shall be eligible for only one award per year, either Kiwanis Advisor or Faculty Advisor. (5) All submissions must be electronic (6) E-SIGNATURES: This application requires electronic signatures (e-signatures) by the KIWIN’S Club President

and KIWIN’S Lt. Governor or Regional Advisor. E- Signatures for this application are defined as names and contact information provided into the form. E-Signatures represent the fact that the individuals listed have approved the application and supporting documentation. These individuals may be contacted for further verification. Please do not use digital signatures.

(7) SMALL FILE SIZES: Application submissions should have a small file size. The following are tips to maintaining this:

Include only the best samples of documentation Compress all photos and files before use Compress the final file


SUBMISSION DEADLINE



[email protected]

Subject: Kiwanis Advisor Hall of Fame:

Your Club

Body Text: Identify Advisor Name, Club, Div.

CC: Yourself

Guidelines and Certification

E-PORTFOLIO: The final submission for this contest includes an E-Portfolio. This E-Portfolio should be a single PDF that includes all merged information. This E-Portfolio shall be organized in this order: Please attach a completed certification (bottom of this page) to your submission Cover Page

Please Include: Name of Nominee Home Club and Division

Guidelines and Cert. Page

Please insert a completed Guidelines and Certification form (this form) here (after the cover page)

Section 1 Effort To what degree did the Kiwanis Advisor assist club officers? To what degree did the Kiwanis Advisor assist club members? What was the Kiwanis Advisor’s level of participation?

40 points

Section 2 Achievements of the Club How was the club successful in increasing membership?

How was the club successful in improving fundraisers?

30 points

Section 3 Outstanding Accomplishments of the Person

30 points

Faculty Advisor: _________________________________________________

Kiwanis Club of: _________________________________________________

KIWIN’S Club of:

Division: _________________________________________________

CERTIFICATION OF ORIGINALITY This certifies that we, the undersigned, verify the completion of the aforementioned requirements by

the individual named on this application. All appropriate criteria have been identified on this form.

Identified requirements must be met in order to be eligible for this recognition. It is also understood that the decisions of the judges are final and no changes, alteration or re-judging will take place after the judges and the Awards and Recognition Chair have certified the results. NOTE: All names, initials and contact information are ONLY required if used as verification.

INITIALS POSITION E-SIGNATURE E-MAIL PHONE W/ AREA CODE [x] KIWIN’S President

Select one: [ ] Lt. Governor [ ] Faculty Advisor

Advisor Award: E-Submission

Faculty Advisor Hall of Fame

Rules Governing Faculty Advisor Hall of Fame Since the beginning of the KIWIN’S organization, there have been extraordinary faculty advisors who have gone through extreme measures to better their KIWIN’S clubs. This award is to honor those faculty members who strive to serve and foster a sense of leadership and community within the school and district.

Criteria (1) Each club in good standing with the Cal-Nev-Ha KIWIN’S District will be eligible to nominate an

advisor for the KIWIN’S Faculty Advisor Hall of Fame. (2) One outstanding KIWIN’S Faculty Advisor Award may be given if a worthy candidate is found. (3) No nominee shall be eligible to be accepted into the Hall of Fame a second time. Please do not

nominate an applicant who has already been accepted into the Hall of Fame. (4) Each candidate shall be eligible for only one award per year, either Kiwanis Advisor or Faculty Advisor. (5) All submissions must be electronic (6) The report will have a statement consisting of no more than 500 words concerning why this person

should receive this award and should include a summary of his/her achievements for the year. An appendix may be included with additional pertinent material and letters of recommendation attached.

(7) E-SIGNATURES: This application requires electronic signatures (e-signatures) by the KIWIN’S Club President and KIWIN’S Lt. Governor or Regional Advisor. E- Signatures for this application are defined as names and contact information provided into the form. E-Signatures represent the fact that the individuals listed have approved the application and supporting documentation. These individuals may be contacted for further verification. Please do not use digital signatures.

(8) SMALL FILE SIZES: Application submissions should have a small file size. The following are tips to maintaining this:

Include only the best samples of documentation Compress all photos and files before use Compress the final file


SUBMISSION DEADLINE



[email protected]

Subject: Faculty Advisor Hall of Fame:

Your Club

Body Text: Identify Advisor Name, Club, Div.

CC: Yourself

E-PORTFOLIO: The final submission for this contest includes an E-Portfolio. This E-Portfolio should be

a single PDF that includes all merged information. This E-Portfolio shall be organized in this order: Please attach a completed version of this page to your submission

Cover Page

Please Include: Name of Nominee Home Club and Division

Guidelines and Cert. Page

Please insert a completed Guidelines and Certification form (this form) here (after the cover page)

Section 1 Effort To what degree did the Faculty Advisor assist club officers? To what degree did the Faculty Advisor assist club members? What was the Faculty Advisor’s level of participation?

40 points

Section 2 Achievements of the Club How was the club successful in increasing membership?

How was the club successful in improving fundraisers?

30 points

Section 3 Outstanding Accomplishments of the Person

30 points

Faculty Advisor: _________________________________________________

Kiwanis Club of: _________________________________________________

KIWIN’S Club of:

Division: _________________________________________________

CERTIFICATION OF ORIGINALITY This certifies that we, the undersigned, verify the completion of the aforementioned requirements by

the individual named on this application. All appropriate criteria have been identified on this form. Identified requirements must be met in order to be eligible for this recognition. It is also understood that the decisions of the judges are final and no changes, alteration or re-judging will take place after the judges and the Awards and Recognition Chair have certified the results. NOTE: All names, initials and contact information are ONLY required if used as verification.

INITIALS POSITION E-SIGNATURE E-MAIL PHONE W/ AREA

CODE [x] KIWIN’S President

Select one: [ ] Lt. Governor [ ] Regional Advisor

Guidelines and Certification

Member Award: E-Submission

KIWIN’S Member of the Year

Rules Governing the Member of the Year Award KIWIN’S members embody the spirit of enthusiasm and friendship. Every year, there are numerous KIWIN’S members who shine brightly with their love for service. The KIWIN’S Member of the Year award will recognize one individual who demonstrates extreme commitment to bettering his or her community and contributes to the growth and unity of the nominee’s KIWIN’S club and to the district as a whole. This person must be devoted to service and uphold the objectives of KIWIN'S and Key Club International.

Criteria (1) Each club in good standing is allowed to nominate one of its members to be recognized as the most prestigious

KIWIN’S member. (2) The award must be submitted electronically (3) The KIWIN’S Member of the Year award applicant must not be an officer or hold a position in the club. In

addition, the applicant must not be an applicant for the Sandy Nininger Medal award, a recipient of a District Member of the Month Award, or the All Star Award.

(4) E-SIGNATURES: This application requires electronic signatures (e-signatures) by the Faculty Advisor, respective club secretary, president, and Lt. Governor or Regional Advisor. E-Signatures for this application are defined as names and contact information provided into the form. These individuals may be contacted for further verification. Please do not use digital signatures. E-Signature form can be found in the Guidelines and Certification page following this page.

(5) Two (2) recommendation letters are required (from one adult advisor and the respective school club president). These letters must use the forms provided.

(6) A Statement of Nomination describing why the applicant deserves the award must be in the E-Portfolio. It must be no more than 500 words with one-inch margins in 12 pt. Times New Roman font. The title must be the first line (centered and underlined) with the applicant’s name and school underneath.

Ex: KIWIN’S Member of the Year

Leann Pham – Adolfo Camarillo High School



[email protected]

Subject: Member of the Year: Your Club

Body Text: Identify Your Name, Club, Div.

CC: Yourself

Guidelines E-PORTFOLIO: The final submission for this contest includes an E-Portfolio. This E-Portfolio should be a single PDF that includes all merged information.

This E-Portfolio shall be organized in this order:

Please attach a completed certification (bottom of this page) to your submission

Cover Page Please Include: Name of Nominee Home Club and Division

Certification Page

Please insert a completed Certification form (this form) here (after the cover page)

Section 1 Active Membership – Involvement & Accomplishments Showcase the applicant’s involvement and accomplishments as a KIWIN’S member during the district administrative year. Mention involvement on the club level, divisional level, and district level if possible. Mention total service hours and percentage of club meetings and projects attended.

40 points

Section 2 Leadership Comment on the applicant’s leadership roles and characteristics.

a. Showcase how the applicant has been an inspiration to others by providing any additional information that will assist the judges in this evaluation process.

25 points

Section 3 Outstanding Trait b. Showcase how the applicant distinguished himself/herself

by making the most of his or her opportunities.

25 points

Section 4 Requirement Submit one (1) statement of nomination Submit two (2) recommendation letters (forms attached). A club officer may not write a recommendation letter for a person from another school. Additional supplementary material may be provided and attached to the report as long as it does not exceed 4 sheets.

10 points

Nominee: ___________________________________________

KIWIN’S Club of:

Division: ____________________________________________

CERTIFICATION OF ORIGINALITY This certifies that we, the undersigned, verify the completion of the aforementioned requirements

by the individual named on this application. All appropriate criteria have been identified on this

form. We understand that all signatures are required and forgeries will result in automatic

disqualification.

Identified requirements must be met in order to be eligible for this recognition. It is also understood that the decisions of the judges are final and no changes, alteration or re-judging will take place after the judges and the Awards and Recognition Chair have certified the results. NOTE: All names, initials and contact information are ONLY required if used as verification.

INITIALS POSITION E-SIGNATURE E-MAIL PHONE W/ AREA CODE [ ] KIWIN’S Secretary

[ ] KIWIN’S President

[ ] KIWIN’S Faculty Advisor

Select one: [ ] Lt. Governor [ ] Regional Advisor

Certification Page

Service Award: International

Major Emphasis Program

Rules Governing the KCI Major Emphasis Award Members’ goals are to help children cooperate and achieve collaborated success. The Major Emphasis Program award is the award given to the KIWIN’S Club, which, through its unselfish efforts, has produced during the year the best Major Emphasis Program Project. The winning report advances to international competition. The Major Emphasis award shall provide recognition to Key Clubs for a commendable project relating to “Children: Their Future, Our Focus.”

Criteria A. Only one winner in the district contest will be eligible for entry in the International competition. B. Submit a report describing the club’s involvement with the Major Emphasis Program by including the

criteria below in Section G. Report must be typed and submitted in a pressboard/plastic report cover. Each section in Section G must begin on a new page and each page must have a heading specifying the section being described. There is no word limit. The official Major Emphasis Report cover sheet must accompany each entry. It must be completed in its entirety.

C. The activity described can cover any phase of Key Club Major Emphasis involvement specifically highlighting personal development and social interaction of children, during the year from district convention to district convention. The report may include newspaper clippings, substantiating photographs, or other pertinent information. Projects acceptable for this award may include both hands-on service and fundraising efforts.

D. Reports will be judged according to the amount of Major Emphasis Program activity described in Section G. Suitable recognition and awards will be presented to the KIWIN’S Club filing the best Major Emphasis Program Report in compliance with these rules.

E. To be eligible for the International contest, the Awards and Recognition Chair must mail the report that wins the district contest to the Key Club International Office, 3636 Woodview Trace, Indianapolis, IN 46268-3196, no later than the first Friday in May.




Leann Pham



F. The decisions of the judges are final and no changes, alterations or regards will take place after the judges and the Awards Chair have certified the results.

G. The section to be described and the points for each are indicated below: 1. THE NEED – to qualify for judging, a statement must establish in what way the project deals

with the ME. 2. THE PLAN (10 POINTS) – describe how the project was organized. 3. IMPLEMENTATION (20 POINTS) – describe the steps taken to implement the plan. 4. FINAL RESULTS (25 POINTS) – describe the benefits of the service rendered. 5. PARTNERSHIPS WITH THE KIWANIS FAMILY AND OTHER ORGANIZATIONS

(10 POINTS) – describe actions and partnerships formed. Describe how the project was publicized.

6. PERCENTAGE OF CLUB MEMBERS PARTICIPATING (10 POINTS) Please refer to the Key Club Guidebook for details on calculations.

01-09% = 1 POINT 10-19% = 2 POINTS 20-29% = 3 POINTS 30-39% = 4 POINTS 40-49% = 5 POINTS

50-59% = 6 POINTS 60-69% = 7 POINTS 70-79% = 8 POINTS 80-89% = 9 POINTS 90-100% = 20 POINTS

7. OVERALL PROGRAM DEALING WITH ME (25 POINTS) – describe any other projects/programs your club implemented to address the Major Emphasis. Describe how your club worked with ME during other parts of the year.

Major Emphasis Involvement Report Cover Sheet

Key Club of: ______________________________________________Club ID #: _____________________________________

District: _________________________________________ Number of members in club: ______________________________

Project name: _____________________________________ Total service hours involved: ___________________________

Contact name: _______________________________________ E-mail: ____________________________________________

Phone number with area code: ____________________________________________________________________________

Application return address: ___________________________________________________City: ________________________

State/province: ________________________ Postal code: ________________________ Country: __________________

Brief description of project: ________________________________________________________________________________

Major Emphasis Award governing rules

A. Only one winner in the district contest will be eligible for entry in the International competition.

B. Report must be typed. Each section found in Section G must begin on a new page and each page must have a heading specifying the section being described. There is no word limit. The official Major Emphasis Involvement Report cover sheet must accompany all entries. It must be completed in its entirety.

C. The activity described can cover any phase of Key Club Major Emphasis involvement specifically highlighting personal development and social interaction of children, during the year from district convention to district convention. The report may include newspaper clippings, substantiating photographs, or other pertinent information. Projects acceptable for this award may include both hands-on service and fundraising efforts.

D. Reports will be judged according to the amount of Major Emphasis activity described in Section G. Suitable recognition and awards will be presented to the Key Club filing the best Major Emphasis Report in compliance with these rules. This award will be given at the International Convention. There are no platinum, silver, gold, or bronze divisions in this contest; instead there are first, second, and third place awards.

E. To be eligible for the International contest, the report that wins the district contest must be received by the Key Club International Office, 3636 Woodview Trace, Indianapolis, IN 46268-3196, no later than the first Friday in May.

F. The decisions of the judges are final, and no changes, alterations, or regradings will take place after the results have been certified by the judges.

G. The section to be described and the points for each are indicated below: 1. THE NEED: To qualify for judging, a statement must establish in what way the project deals with the ME. 2. THE PLAN (10 points): Describe how the project was organized. 3. IMPLEMENTATION (20 points): Describe the steps taken to implement the plan. 4. FINAL RESULTS (25 points): Describe the benefits of the service rendered. 5. PARTNERSHIPS WITH THE KIWANIS FAMILY AND OTHER ORGANIZATIONS (10 points): Describe actions and partnerships formed. Describe how the project was publicized. 6. PERCENTAGE OF CLUB MEMBERS PARTICIPATING (please refer to the Key Club Guidebook for details.) 7. CLUB’S OVERALL PROGRAM DEALING WITH ME (25 points): Describe any other projects/programs your club implemented to address the Major Emphasis. Describe how your club worked with ME during other parts of the year.

Certification. This certifies that we, the undersigned, have read this report and that the activity described in this report and preparations for this report were performed by official Key Club members. NOTE: All signatures are required. Signatures from the school representative and the Kiwanis club representative must not be by the same person.

Faculty/Kiwanis advisor: ________________________________ Principal: _______________________________________

Major Emphasis Award 2015 Contest criteria are posted in the Key Club Guidebook on Page 43.

http://www.keyclub.org/Libraries/Governance/Guide_KeyClub_Key_Club_Guidebook_2014-15.sflb.ashx

Service Award

Minor Emphasis- Pediatric Trauma Program

Rules Governing the Minor Emphasis Award Pediatric Trauma affects children from infancy to age nineteen. It is a result of motor vehicle accidents, physical abuse, drowning accidents, falls, and animal bites, making it the leading cause of death of children in the United States. To prevent these accidents and injuries from happening, KIWIN'S has focused on fighting Pediatric Trauma through raising funds and by increasing general awareness through education. Established in 1992, Pediatric Trauma Prevention is a main focus of KIWIN'S in conjunction with California-Nevada-Hawaii Kiwanis. Cal-Nev-Ha KIWIN’S strives to exemplify support by annually raising funds, spreading knowledge, and reaching out to incorporate the objectives of PTP into various service projects.

Criteria (1) The applicant KIWIN’S club must be in good standing with CNH KIWIN’S and Key Club

International (2) Entries shall complete the necessary sections (3) Please submit District Project Award entries in a plastic cover or three ring binder (4) Please submit a completed Certification page (the following page after this) along with this award

submission (5) Answer each section separately and labeled by section

A total of 100 points is possible:

Section 1 Total Members Involved Total percentage of members involved in top five projects. Basis for grading: 01%-09% = 1 point 50%-59% = 6 points 10%-19% = 2 points 60%-69% = 7 points 20%-29% = 3 points 70%-79% = 8 points

30 points




Leann Pham



30%-39% = 4 points 80%-89% = 9 points 40%-49% = 5 points 90%-100% = 10 points

1. 1. Give total members involved in top five Minor Emphasis Projects

2. 3. 2. Divide total members involved by 5 4. 5. 3. Percent Involved [(#2 / (members in club))*100]

Section 2 Top Five Projects List the top five Minor Emphasis Projects your club has performed and briefly explain what the project consisted of and how effective the project was to your community. How did these projects help to publicize the cause of PTP? (An additional sheet may be used and attached to this award.)

60 points

Section 3 Supplementary Materials How did you document and publicize these projects? Newspaper clippings, substantiating photos, and other pertinent information (no more than 4 sheets) may be included as appendices and should be attached to this report.

10 points

CERTIFICATION

Signature Date

KIWIN’S Secretary


Signature Date KIWIN’S Faculty Advisor



Club Award

KIWIN’S Week

Rules Governing the KIWIN’S Week Award KIWIN'S WEEK focuses on promoting KIWIN'S and seeking media coverage. Hence, KIWIN'S becomes a

household name. Each day of KIWIN'S Week places an emphasis on service including a KIWIN'S Week fundraising project. KIWIN’S Week was adopted from Key Club International’s Key Club Week which gives clubs the opportunity to show the community what Key Club is truly about: service. This year, KIWIN’S Week was held from November 3rd through November 7th. Each day is significant and educates the club members and the community about KIWIN’S and its causes. This award was made for clubs to be recognized on how they contribute to KIWIN’S and exemplify the Ohana spirit.

Criteria (1) A club is eligible if it is in good standing with CNH KIWIN’S and Key Club International (2) Please attach the completed certification form to the award submission (3) KIWIN’S Week

Day 1 (Monday): Show Your K in Every Way Day 2 (Tuesday): Kudos to the Key Players Day 3 (Wednesday): ELIMINATE Day Day 4 (Thursday): Bring a Friend to KIWIN’S Day 5 (Friday): Fall Rally Friday

(4) Fill out every section for each day of KIWIN’S Week on separate sheets of paper *Up to twenty (20) points may be earned for each day of KIWIN’S Week* Section 1 Members’ Involvement

0% to 20% members 1 point 21% to 40% members 2 points 41% to 60% members 3 points 61% to 80% members 4 points 81% to 100% members 5 points

5 points




Leann Pham



Section 2 Description of Project/Activity What did the club do? Where was it held? How did it benefit KIWIN’S? What were the costs involved?

5 points

Section 3 Execution and Creativity How was each day publicized? In what way did each project/activity relate to a certain day within KIWIN’S Week? What were the steps taken to complete the project/activity?

5 points

Section 4 Attach Photos and Supplements For each day of the week, attach photos, fliers, and other pertinent information appropriate for that day

5 points

Distinguished Club Award Certification







Club Award

Most Improved Club

Rules Governing the Most Improved Club Award The ability of a KIWIN’S club to build upward and to bring it to new heights is extraordinary and shows the commitment of its members to the organization and to service. The Most Improved Club Award shall provide recognition to KIWIN’S Clubs that have demonstrated the greatest improvement during the district administrative year.


International (2) Entries shall complete the necessary sections and complete the necessary documents explaining why

the club is deserving of the award based on the criteria below (3) Please submit Most Improved Club Award entry in a plastic cover or three ring binder (4) Answer each section separately and labeled by section


Section 1 Club's Growth 1. How has the club improved since last year’s

KIWIN’S year?

30 points

Section 2 Methods of Increasing Membership What innovative and creative ideas were used to increase membership? Were these efforts effective? Explain.

20 points

Section 3 Club Achievement What did your club accomplish in terms of fundraising and service?

20 points




Leann Pham



Section 4 K-Family Relations What K-Family activities were the club involved with?

10 points

Section 5 Evaluation Report Why do you think the club deserves this award?

15 points

Section 6 Supplemental Materials Newspaper clippings, substantiating photos, and other pertinent (no more than 4 sheets) information may be included as appendices and should be attached to this form.

5 points

*Involved member: Member who shows willingness to attend meetings and service projects that

shows their passion to increase membership at their school*

How many dues-paid members were in the club at the end of last year?

How many involved members?

How many dues-paid members are presently in the club?

How many involved members?

How often are your meetings held?


CERTIFICATION

Signature Date

KIWIN’S Secretary





Club Award

Most Interclubs

Rules Governing the Most Interclubs Award An interclub is when 4 or more members of your club meet with 4 or more members of another club within the Kiwanis and professional clubs. The Kiwanis Family includes Kiwanis Clubs, Circle K Clubs, Key Clubs, KIWIN’S Clubs, Builders Clubs, Aktion Clubs and K-Kids. The meeting must be arranged in advance. All district and divisional events count as Interclubs except for District Conventions and Divisional Council Meetings.

Criteria (1) The specific Interclubs (date, location, etc.) reported are up to the discretion of the reporting club. (2) Interclubs should be within the district administrative year (District convention 2014 to District

Convention 2015). (3) Each meeting of 4 or more members of your club with 4 or more members of another Kiwanis Family

club is considered an Interclub. If 10 clubs are present at a given activity, and each had 4 or more present, there would be 9 Interclubs received per club.

(4) The distance traveled also has bearing in this award. Distance traveled is determined by the traveled distance between the city of the home club and the site of the Interclub. Please be sure to write down the distance traveled on the application. Distance only includes the mileage traveled; do not include the distance going back.

(5) Please complete the necessary certification from the respective persons. (6) Answer each section separately and labeled by section

A total of eighty (80) points is possible:

Section 1 Club's Growth

1. How has the club improved since last year’s

15 points




Leann Pham



KIWIN’S year?

Section 2 Distance Traveled

Total distance traveled

15 points

Section 3 Percentage of Divisional Interclubs Percentage with divisional clubs (# of schools involved in Interclub within division / # of schools in the division)

15 points

Section 4 Promotion of KIWIN’S through Interclubs How was KIWIN’S represented and promoted through participating in Interclubs? (On a separate sheet of paper)

25 points

Section 5 Supplemental Materials

Newspaper clippings, substantiating photos, and other pertinent (no more than 4 sheets) information may be included as appendices and should be attached to this form.

10 points


Signature Date

KIWIN’S Secretary





Most Interclubs Form List all Interclubs, dates held, distances traveled, with whom, hosting clubs, locations, how many members attended, and what kind of activity it was. Reporting false information will directly result in automatic disqualification. If there is not enough space, an additional sheet may be attached to this report.

Date Distance Traveled

With Club, Division, District Hosted By Location Number Attending

Activity

Club Service Award

Service Award

Rules Governing the Service Award Service is the form of selfless action that is done to benefit one’s environment rather than oneself. The KIWIN’S year is focused on service and every club should strive to perform the maximum amount of service possible. This award acknowledges clubs for their dedication in the involvement of their community. Quality of service projects rather than quantity will be considered.


International (2) Service Dates must be within the district Administrative year (District Convention 2014 to District

Convention 2015) (3) Entries shall complete the necessary sections and complete the necessary documents explaining why

the club is deserving of the award and this form must be used to complete the submission. Any additional sheets will be discarded.

(4) Answer each section separately and labeled by section A total of 100 points is possible:

Section 1 Total Percentage of Members Involved

1. Total percentage of members involved in top ten projects, see next page.

2. 3. 0%-20% 5 points 4. 21%-40% 10 points 5. 40%-69% 15 points 6. 70%-89% 20 points

25 points




Leann Pham



7. 90%-100% 25 points 8.

Section 2 Average Hours This section will be calculated on a set curve according to percentages, see next page. 0%-09% = 2 points 50%-59% = 12 points 10%-19% = 4 points 60%-69% = 14 points 20%-29% = 6 points 70%-79% = 16 points 30%-39% = 8 points 80%-89% = 18 points 40%-49% = 10 points 90%-100%= 20 points

20 points

Section 3 Final Results Evaluate and describe the significance of these top ten activities. Did they further promote KIWIN’S while serving the community?

50 points

Section 5 Supplemental Materials Newspaper clippings, substantiating photos, and other pertinent (no more than 4 sheets) information may be included as appendices and should be attached to this form.

5 points


CERTIFICATION

Signature Date

KIWIN’S Secretary





Service Form KIWIN’S Club of Division

Number of paid dues members in KIWIN’S Club _____________ Total number of members involved on February 20th for all ten projects Percentage of club members involved (Total hours per member/ Total number of members on February 20, 2015) Grand total of hours for all ten projects: Average hours per member: (Total number of hours/divided by Total number of members on February 20, 2015) *Description of each project is required*

Title of Top Ten Service Projects (Description no more than 50 words each on separate sheet)

Members

Involved Hours Per

Member Total

Hours

Total Members

Total Hours

Club Award

Single Fundraiser Award

Rules Governing the Single Fundraiser Award Each KIWIN’S Club is responsible for holding numerous fundraisers to raise money to cover many activities including reducing the cost of convention for its members, donating to charities, and socials and other expenditures for members. This award is to acknowledge the use of creativity, originality, and financial success fundraising project.


International (2) Fundraising date must be within the district Administrative year (District Convention 2014 to

District Convention 2015) (3) The fundraising event to be considered in this award must have occurred in a continuous block of

time excluding planning. Entries that occurred in discontinuous time periods will be disqualified. (4) Money received must be for the club’s treasury (funds needed for charitable and administrative

purposes), for an organization (e.g. March of Dimes, MD, Spastic Children’s Foundation, etc.), or a combination of the two.

(5) Club members must be the organizers. Donations or rewards from contests will not be considered. (6) A fundraiser sponsored by a school (e.g. International Week, Club Day), an organization (e.g. 24-

Hour Famine), or another K-Family organization will not be considered. (7) Entries shall complete the necessary sections and complete the necessary documents explaining why





Leann Pham



Single Fundraiser Guidelines (8) Answer each section separately and labeled by section


Section 1 Need for Funds 1. Why does the club need funds? Describe the need specifically.

25 points

Section 2 Plan Explain the project. What was the initial cost of the project? How organized was the plan? (Realistic goal, use of KIWIN’S, etc.) Describe how well the plan was carried out. How was the plan presented? Did it cover all the necessary items requested? Was the goal clearly defined? Does it appear that KIWIN’S members did the work?

25 points

Section 3 Final Results How much money was raised? What were the costs to carry out this project? What was the net profit (amount raised minus costs)? What was the percentage of KIWIN’S members involved? Did other K-Family help in any way? If so, what help was involved?

25 points

Section 4 Public Awareness How was the fundraiser publicized?

10 points

Section 5 Members Participating

01% - 09% = 1 point

10% - 19% = 2 points

20% - 29% = 3 points

30% - 39% = 4 points

40% - 49% = 5 points

50% - 59% = 6 points

60% - 69% = 7 points

70% - 79% = 8 points

80% - 89% = 9 points

90% - 100% = 10 points

10 points

Section 6 Supplementary Materials 5 points

Newspaper clippings, substantiating photos, and other pertinent information (no more than 4 sheets) may be included as appendices and should be attached.

5 points


Single Fundraiser Form KIWIN’S Club of Division Number of dues-paid members Number of members involved Length of project (excluding planning) Number of people benefited Name of fundraiser

CERTIFICATION

Signature Date

KIWIN’S Secretary




Section 1 25 points Section 2 25 points Section 3 25 points Section 4 10 points Section 5 10 points Section 6 5 points


Service Award

Single School Service Award

Rules Governing the Single School Service Award Every year, KIWIN’S clubs perform service projects and activities that benefit their schools. Each year, club s decides on one single service project out of their total that was done in excellence. Certain clubs show outstanding school pride as well as KIWIN’S pride through their diligent acts of service. The Single School Service award is given in honor of these clubs who go above and beyond in working to improve the quality of life on their school campuses.


International (2) Service Dates must be within the district Administrative year (District Convention 2014 to District

Convention 2015) (3) Entries shall complete the necessary sections and complete the necessary documents explaining why


(4) Answer each section separately and labeled by section A total of 100 points is possible:

Section 1 Need

1. Describe the need for this project. It should be specific, clear, and concise.

2. Describe the reasons why this project was necessary.

20 points




Leann Pham



Section 2 Usefulness How practical is this project and does the usefulness support the need? Describe the practical purpose this project served in your school.

20 points

Section 3 Plan What were the steps to carrying out this project? Described how the plan was carried out. Was the goal clearly defined? How much was accomplished? How was this project completed? How was it organized, and what was the cost?

10 points

Section 4 Final Results Describe how the project benefits the club and those served How does the project serve a purpose adequately? How big of an impact was this project to the school? Describe benefits of services rendered and number of people served.

15 points

Section 5 Public Awareness Was the community informed of this project? How was the event publicized (e.g., television, newspaper, etc.)? How was the project publicized?

15 points

Section 6 Summary Statement Briefly summarize the project in an original statement. Explain how the statement gives a good portrayal of the project done. What was gained and how significant was this project? Briefly, how did your club benefit in performing this project?

5 points

Section 7 Members Participation 01% - 09 % = 1 point 50% - 59% = 6 points 10% - 19% = 2 points 60% - 69% = 7 points 20% - 29% = 3 points 70% - 79% = 8 points 30% - 39% = 4 points 80% - 89% = 9 points 40%- 49% - 5 points 90% - 100% - 10 points Percent of total membership % [# of Members Involved divided (/) by # of Members in club times (x) 100 = %]

1-10 points

Section 8 Supplementary Materials Newspaper clippings, substantiating photos, and other pertinent information (no more than 4 sheets) may be included as appendices and should be attached.

5 points

Number of dues-paid members

Total number of members involved

Length of project (excluding planning)

Approximate number benefited


CERTIFICATION

Signature Date

KIWIN’S Secretary





International Contest

Single Service Award

RULES GOVERNING THE KCI SINGLE SERVICE AWARD

The Single Service award shall provide recognition to the KIWIN’S Clubs for a commendable service project.

A. A qualifying single service project shall be defined as a club service project, planned, organized and produced by the KIWIN’S Club occurring on a single day, consecutive days or recurring on different days. Projects acceptable for this award may include both hands-on service projects and fundraising efforts. In the case of a recurring project, it is the same project that must be repeated for the purpose of achieving the same service goal.

B. Entries shall use the official Single Service Report form and shall be submitted to the district for competition according to the guidelines as set by the district.

C. Clubs shall compete with other clubs of similar size within four membership categories: Bronze, being 35 members or less; Silver, being 36 to 60 members; Gold, being 61 to 85 members; and Platinum, being 86 members or more.

D. Entries shall be judged based upon an accumulated total of 100 points allocated to the following categories:

Service Need- 10 Points Project Plan 20 Points

Project Implementation-20 Points

Final Results 25 Points

Public Awareness- 15 Points

Members’ Participation 10 Points

E. Judging of all entries within each district shall determine one first place winner, and other levels of recognition as deemed appropriate, in each membership category. Each first place report should be forwarded to Key Club International for competition with other first place winners. No changes may be made in the report by the club, district or judging committee. Reports must be received by the first Friday in May.

F. An entry may be disqualified by the judges for reporting incorrect or false information or failure to submit a report according to the rules of the district’s competition. Any disqualification at the district level requires the approval of the district administrator or his/her designee. An entry may be disqualified by the judges at the International level for the same reasons and disqualifications require the approval of the International Administrator.

G. Suitable recognition should be provided to clubs achieving first place and other places at district and international levels of competition. At each level of judging, the decisions of the judges are final.



CNH KIWIN’S Awards Chair Leann Pham



A. Each entry must be placed in a three-ring binder. Only activities that occurred during the district administrative year shall be included on the report.

Administrative year shall be included on the report.

Single Service Contest Entry Form

PLEASE TYPE OR PRINT INFORMATION ON THIS FORM AND ATTACH THE SUBMISSION

CLUB INFORMATION

KIWIN’S Club:

District: California-Nevada-Hawaii KIWIN’S Division:

BRONZE

SILVER

GOLD

PLATINUM

ADVISOR CONTACT INFORMATION

Contact name:

Check One: Faculty Advisor Kiwanis Advisor

Contact Email:

CERTIFICATION


Signature Date


Signature Date


This certifies that we have read this report and that the information on

this report is accurate. We understand that all signatures are required

and forgeries will result in automatic disqualification.

Key Club of: _____________________________________ Club ID #: ___________________ District: _____________

Number of members in club: ______________________Total service hours involved: _______________________

Project name: _____________________________________ Contact name: _________________________________

E-mail: _____________________________________ Phone number with area code: _________________________

Application return address: _____________________________________ City: _____________________________

State/province: _____________________________________ Postal code: _____________ Country: __________

Brief description of project: _________________________________________________________________________

Club membership

1. Enter the total number of dues paid club members as of February 1, 2014. 2. Enter the number of paid members in the box below. 3. Use the number in the box to determine the club’s membership category. 4. Place a check next to the category that applies.

Number of dues paid members:

A. A qualifying single service project shall be defined as a club service project, planned, organized and produced by the Key Club occurring on a single day or consecutive days, or recurring on different days. In the case of a recurring project, it is the same project that must be repeated for the purpose of achieving the same service goal.

B. Entries shall use the official Single Service Report form cover sheet and shall be submitted to the district for competition according to the guidelines as set by the district. Clubs existing within a non-districted area shall submit their entries to Key Club International.

C. Clubs shall compete with other clubs of similar size within four membership categories: Bronze, being 35 members or less; Silver, being 36 to 60 members; Gold, being 61 to 85 members; and Platinum, being 86 members or more.

D. Entries shall be judged based upon an accumulated total of points allocated to the following categories: service need, 10 points; project plan, 20 points; project implementation, 20 points; final results, 25 points; public awareness, 15 points; member participation, 10 points.

E. Only activities which occurred during the district administrative year shall be included on the report. Clubs existing within a non-districted area shall report activities occurring between May 1 and the following April 30.

F. Judging of all entries within each district shall determine one first place winner, and other levels of recognition as deemed appropriate, in each membership category. Each first place report should be forwarded to Key Club International for competition with other first place winners. No changes may be made in the report by the club, district or judging committee. Reports must be received by the first Friday in May.

G. All entries from non-districted clubs shall be judged to also produce a first place winner in each category. Reports must be received by the first Friday in May.

H. An entry may be disqualified by the judges for reporting incorrect or false information or failure to submit a report according to the rules of the district’s competition. Any disqualification at the district level requires the approval of the district administrator or his/her designee. An entry may be disqualified by the judges at the International level for the same reasons, and any disqualification requires the approval of the International Director.

I. Suitable recognition should be provided to clubs achieving first place and other places at district and International levels of competition. At each level of judging, the decisions of the judges are final. No changes, alterations or re-grading will take place after the results have been certified by the judges.

Single Service Award 2015

Certification. This certifies that we, the undersigned, have read this report and that the activity described in this report and preparations for this report were performed by official Key Club members. NOTE: All signatures are required. Signatures from the school representative and the Kiwanis club representative must not be by the same person.

Kiwanis/faculty advisor: __________________________ Principal: _______________________________________________

______ Bronze (35 members or less) ______ Silver (36-60 members)

______ Gold (61-85 members) ______ Platinum (86 members or more)

Contest criteria are posted in the Key Club Guidebook on Page 46.

http://www.keyclub.org/Libraries/Governance/Guide_KeyClub_Key_Club_Guidebook_2014-15.sflb.ashx

Club Award

Partners in Service

Rules Governing the Partners in Service Award The Partners in Service award is given to each KIWIN’S Club which, through its unselfish service efforts, has

participated in at least one project with each official partner during an administrative year. The official partners of Key Club International are UNICEF, Children’s Miracle Network, March of Dimes, and Pediatric Trauma Program (PTP).

Criteria (1) A club is eligible if it is in good standing with CNH KIWIN’S and Key Club International (2) Please attach the completed certification form to the award submission (3) The report cover sheet must accompany all entries, may be handwritten legibly in black or blue ink, and

must be signed by the individuals indicated below. (4) The activities described must cover the club’s participation with the official partners of Key Club

International performed between the 2014 District Convention and the 2015 District Convention.

(5) Fill out every section on separate sheets of paper and labeled by section *Up to a hundred (100) points may be earned in the entire award* Section 1 Projects

Select 3 out of the 4 projects. The project performed with each partner must be on a separate sheet of paper with the name of the partner at the top of the sheet. A description of the project, total service hours performed and funds collected if applicable should be reported.

60 points

Section 2 Total Members Involved Total percentage of members involved in top five projects, at least one from each of the partners you have selected.

Basis for grading:

30 points




Leann Pham



01%-09% = 1 point 50%-59% = 6 points

10%-19% = 2 points 60%-69% = 7 points

20%-29% = 3 points 70%-79% = 8 points

30%-39% = 4 points 80%-89% = 9 points

40%-49% = 5 points 90%-100% = 10 points

1. Give total members involved in top five Partners in Service Projects

2. Divide total members involved by 5 3. Percent Involved [(#2 / (members in club))*100]

Section 3 Supplementary Materials How did you document and publicize these projects? Newspaper clippings, substantiating photos, and other pertinent information (no more than 4 sheets) may be included as appendices and should attach to this report.

10 points







Club Award

Sid Smith Award

Rules Governing the Sid Smith Award Sid Smith, founder of Keywanettes, has offered $500.00 to the school with the most innovative and successful service project. Each year, a KIWIN’S club goes above and beyond in their service to affect their community in a new and creative way. To enter, write an essay describing your innovative and successful service project. Be detailed in this essay and include what the project was, the planning that went into this project, profits made if any and most importantly, how it affected your community. Choose your words carefully; you are limited to 1,000 words. You may include only TWO supplementary materials.

Criteria (1) A club is eligible if it is in good standing with CNH KIWIN’S and Key Club International (2) Please attach the completed certification form to the award submission (3) EACH PAGE of the essay must have the name of the school on the upper left hand corner and the

signatures of the president and faculty advisor on the upper right hand corner.

(4) Fill out every section on separate sheets of paper and labeled by section *Please include each of the following into your essay* Section 1 Project Title

Section 2 Originality and creativity of project

Section 3 Success of Project

Section 4 Publicizing of project

Section 5 Organization and planning of project

Section 6 Need of project within community




Leann Pham



Section 7 Effect of project on surrounding community

Section 8 Use of resources within reach of the KIWIN’S Club

Section 9 Membership Involvement

Section 10 Leadership of board members shown through this project

Section 11 Involvement of other K-Family, school, clubs, etc.


CERTIFICATION

This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification. Signature Date





Talent Contest

Rules Governing the Talent Contest The Talent Contest will be conducted according to the following rules.

A. Any KIWIN’S member in good standing is eligible to audition for the talent contest. In order to audition for

the District contest, a form including the member’s name, club and district must be received by February

20, 2015. No member will be allowed to audition without the form.

B. Each KIWIN’S Club may participate in no more than one act entered in the International Talent Contest.

C. A talent contest entry may take any form as long as it is entertaining and in good taste.

D. All participants in an act must be official members of a KIWIN’S Club in good standing with the Cal-

Nev-Ha KIWIN'S District and Key Club International. In the case of a group act, all members must be

from the same district.

E. All acts entered in the Talent Contest will be required to demonstrate their ability and entertainment appeal at

auditions (Time and place to be announced in the convention program). At this time, the most

entertaining six to eight acts will be selected to appear in the District Convention Talent Show as

International finalists.

F. Selection of acts by the judges will be final.

G. The first and second place winners will be eligible to compete at the Key Club International Convention.

There will not be any categories for this contest to enable competition at the international level.

H. No performance must exceed six (6) minutes

I. Any materials (props, instruments, costumes, etc.) needed for each performance must be supplied by

the contestants who participate in the performance. Pianos are available but the need for one must be

noted on the application.

J. Judging for this contest will be based on the following criteria and point values:

1. Content 20 points

2. Performance 20 points

3. Poise 20 points

4. Audience Response 20 points

5. Personal Evaluation 20 points

K. Suitable awards will be presented to first, second, and third places.

L. The decisions of the judges are final and no changes, alterations or re-grading will take place after the

judges and the Chair of Contests and Awards have certified the results.

Received by Friday February 20, 2015 by 4:00PM.

No late submissions will be accepted. Acts must

turn in a completed KIWIN’S Talent Contest Form.

KIWIN’S Talent Contest 2015


Student Contact Name Phone

E-mail Approximate Length

Name of Participant(s) and KIWIN’S Club(s):

Props: (piano and tape deck) Piano may be made available but participant(s) of the club must provide other items. Please

specify if you need a piano or CD Player provided at Convention.

Description of Act:

The rules and regulations for this contest are understood. Any modification of the rules or negligence of the requirements or

regulations will result in automatic disqualification. It is also understood that the decisions of the judges are final and no

changes, alterations, or reassessments will take place after the judges and the Chair of Contests and Awards have certified the

results.

CERTIFICATION

Signature Date KIWIN’S President Signature Date KIWIN’S Faculty Advisor Signature Date KIWIN’S Lt. Governor or Regional Advisor

This certifies that we have read

this report and that the

information on this report is

accurate. We understand that all

signatures are required and

forgeries will result in automatic

disqualification.


Club Video Contest

RULES GOVERNING THE KEY CLUB INTERNATIONAL CLUB VIDEO AWARD

The Club Video award shall provide recognition to KIWIN’S Clubs that best demonstrate the values of our organization via a video.

A. The Key Club International Video contest will be conducted according to the following rules.

B. The first and second place Club Video Contest winners from the KIWIN’S district will be eligible to compete at the International level.

C. The video must be produced by club members only at a cost not to exceed US $200

D. The video should be promotional for Key Club International, of KIWIN’S Club as an organization, and/or the KIWIN’S Club within its respective school/community.

E. The length of the completed video segment should be no more than 60 seconds.

F. The video must be submitted on a clearly labeled DVD.

G. The following information must be submitted with each entry: 1. Name of the Club, Division, and District. 2. Contact name and information for a KIWIN’S

member responsible for the submission. 3. Itemized listing of all costs associated with the

video/DVD production, including cost of the DVD.

4. Place the video entry in an 8.5" x 11" manila

envelope and place the completed Video Contest Sheet in the envelope with the video entry

H. Videos/DVDs will be judged according to the following criteria: Originality 10 Points Creativity 10 Points Promotion of Key Club 20 Points Clarity of Message 10 Points Quality of Production:

Projection of Ideas 10 Points Sound Quality 10 Points Picture Quality 10 Points

Overall Impression 20 Points I. Suitable awards will be presented to first, second, and

third place. J. All entries will become the property of Key Club

International, and will NOT be returned to clubs. CNH KIWIN’S and Key Club International reserve the right to reproduce or broadcast any contest entries.

K. All entries shall be in good taste and appropriate to the standards set by the Objectives of Key Club International.

L. The decision of the judges is final and no changes, alterations, or re-judging will take place after the judges and the Awards Chair have certified the results.

Received by April 17, 2015 by 9:00PM.

No late submissions will be accepted. Entries

must also turn in a completed Club Video

Entry Form.

Club Video Contest Entry Form

PLEASE TYPE OR PRINT INFORMATION ON THIS FORM AND AFFIX THE COMPLETED FORM TO AN ENVELOPE AND PLACE THE DVD INSIDE THE ENVELOPE. DVD FORMAT IS THE ONLY FORMAT ACCEPTED. Winning entries become the property of Key Club International and will not be returned. Key Club International reserves the right to reproduce winning entries for any use deemed appropriate by Key Club International. Appropriate recognition will be provided to the Key Club.

CLUB INFORMATION

KIWIN’S Club:

District: California-Nevada-Hawaii KIWIN’S Division:

ADVISOR CONTACT INFORMATION

Contact name:

Check One: Faculty Advisor Kiwanis Advisor

Contact Email:

APPLICANT INFORMATION: *KIWIN’S Member Producing Video

Contact Name:

Contact Address:

City State Postal Code

CERTIFICATION


Signature Date


Signature Date


This certifies that we have read this report and that the information on

this report is accurate. We understand that all signatures are required

and forgeries will result in automatic disqualification.

Video contest entry form 2015

Contest and award criteria can be found in the Key Club Guidebook, www.keyclub.org/guidebook, in

the Addendum to the Key Club International Board policies starting on page 42.

Please type or print information on this form and affix the completed form to an envelope. Place the

DVD inside the envelope. DVD or QuickTime format is required.

Entries become the property of Key Club International and will not be returned. Key Club International

reserves the right to reproduce winning entries for any use deemed appropriate by Key Club

International. Appropriate recognition will be provided to the Key Club.

Key Club of: ____________________________________ Club ID #: ________________________

District: ______________________________________________________________________________

Contact information

Please check one: Faculty advisor Kiwanis advisor

Advisor name: ______________________________________________________________________________

Phone number with area code: ___________________________ E-mail: __________________________

Signature of faculty advisor or Kiwanis advisor:

(Signature) _______________________________________ (Print name here) _______________________________

Please itemize costs associated

with creation of this DVD:

Donations: $ _________

DVD: $ _________

Rentals: $ _________

Other: $ _________

Other: $ _________

Other: $ _________

Total: $ _________

Please select one:

___________________ This video placed first at district convention.

___________________ This video was selected by other means and was approved for entry

for International competition by the Key Club district administrator.

Key Club district administrator signature: _______________________________

Note: Only district winners are eligible for submission to the International

competition. Refer to the Key Club Guidebook for additional information

and deadlines.

This certifies that this DVD is original and was created in accordance with copyright laws:

(Signature) ____________________________ (Print name here) __________________________

http://www.keyclub.org/guidebook

Club Award

Convention Attendance

Rules Governing the Convention Attendance Award To participate in this competition, you will want to recruit as many members to attend the annual KIWIN'S District Convention as

possible. No matter what the size of your club, you will have an opportunity to be recognized. Whether you come to convention with the desire to run for office, to meet KIWIN'S from all over the California-Nevada-Hawaii District, or to learn from the various sessions and workshops, be determined to represent your school and show your KIWIN'S spirit. You’ll have the chance to make the necessary preparations to “ONE family, ONE mission, ONE word KIWIN’S” at your highest potential for the coming KIWIN'S year.

KIWIN’S Club of of Division

Total Number of dues-paid members Total number of paid convention attendants Percentage of members attending the convention

[(answer to number 2/answer to number 1)×100%] Total number of dues-paid members last year Total number of paid convention attendants last year Percentage of members attending the convention last year

[(answer to number 5/answer to number 4)×100%]

CERTIFICATION

Signature Date KIWIN’S Treasurer


Signature Date KIWIN’S District Treasurer (at Convention

Must be received by 9:00PM, April 17, 2015

No late submissions will be accepted.

Member Contest

Impromptu Essay Award

Rules Governing the Impromptu Essay Award

The Impromptu Essay contest allows KIWIN’S members in good standing with Cal-Nev-Ha KIWIN’S to display their knowledge of KIWIN’S information by composing an essay during the District Convention.

A. The Cal-Nev-Ha KIWIN’S Impromptu Essay contest will be conducted according to the following rules:

1. This contest will be held at the District Convention at a designated time and place (as stated in the convention program) where complete silence will be maintained at all times.

2. Each KIWIN’S Club in good standing with Cal-Nev-Ha KIWIN’S and Key Club International will be able to select one club member to participate in the contest.

B. Each entrant will write an essay of up to 500 words on a topic unknown to the contestants in advance: C. The following guidelines will be enforced for this contest:

1. All essays must be neatly handwritten. 2. Contestants are not permitted to use any outside notes, electronic equipment, printed materials or any

other references during this contest. 3. Essays must pertain to the topic. Essays that fail to address the topic will be disqualified. 4. Essays will be judged on a basis of quality not quantity

D. Judging and awarding points will be based on the following criteria: 1. Originality and Clarity 30 points 2. Organization 25 points 3. Development of Topic 25 points 4. Grammar 20 points

E. The decisions of the judges are final, and no changes or alterations will take place after the results have been certified by the judges and the chairperson of the judges of this contest

Contestant Contestant Contact Phone Number

Faculty Advisor KIWIN’S Club of

Division

This form must be received by Friday April 17,

2015 to participate.

Late Submissions will not be accepted. There

are no exceptions.

Club Award

KIKS Spirit Award

Rules Governing the KIWIN’S Week Award One of the distinguishing characteristics about the KIWIN’S District Convention is the abundant amount of

spirit and enthusiasm. The battle for the glory of the KIKS Spirit Award has been a long sought tradition, which has always heightened a member’s experience at KIWIN’S District Convention. KIKS is an acronym for Keeping In KIWIN’S Spirit. What started out as just an award has manifested into one of the greatest honors a club can receive. Clubs cheer their hearts out and display pride in their schools and divisions through little gifts and dances performed throughout the convention.

Criteria 1) Written applications stating that your club wishes to participate in this contest and a general description (for

judges' use ONLY) of how you intend to show your spirit will be required of all clubs wishing to enter the contest. (One of each KIKS must be presented at the judging table on April 4, 2014 by 9:00 PM)

2) Interruptions during general sessions, caucus sessions, and/or workshops may result in disqualification 3) Noise enhancing objects, except non-electronic megaphones, will not be allowed and may result in

disqualification. (i.e. musical instruments, microphones, electronic megaphones, etc.) No noisemakers! 4) All clubs participating in this contest MUST OBSERVE ALL CONVENTION RULES AND

HOTEL RULES AT ALL TIMES. Any infraction of the rules will result in automatic disqualification from the KIKS Spirit Award.

Section 1 Presentation and Originality: (cheers, club gifts, etc.) 20 points

Section 2 Attendance and Participation: (general sessions, workshops, etc.) 20 points Section 3 Promotion of Service 10 points

Section 4 Percentage of Members: (at convention) 10 points

Section 5 Display of District Spirit: (district cheers, support of other schools) 10 points

Received by 9:00PM April 17, 2015

No late entries will be accepted.

Please attach the respective certification form

along with your submission. Place all KIKS items

in a plastic bag

Section 6 Display of Divisional Spirit: (divisional cheers, support of other schools)

10 points

Section 7 Display of Club Unity: (gimmicks, cheers, uniforms, etc.) 10 points

Section 8 District Convention Program AD Sales 10 points

Number of members attending convention

Percentage of members attending

Will you be wearing a club uniform?

Have you planned club cheers?

Please describe below and/or on the back of this page what cheers and gimmicks that you plan to use, and submit any KIKS materials used with the KIKS application. (For judges’ viewing only.)

Note: Clubs are permitted to place/leave KIKS on the dining room tables 45 minutes prior to each general session. Each club is allowed up to 2 members at that time.

Please be courteous of others when placing the KIKS on the tables.

Place all KIK items in a clear zip lock bag

KIKS Spirit Award Certification This certifies that we have read this report and that the information on this report is accurate. We understand that all signatures are required and forgeries will result in automatic disqualification.

Cal- Nev- Ha KIWIN’S Club of

Division





District Contest

T-Shirt Contest

Rules Governing Club T-Shirt Award Throughout the California-Nevada-Hawaii KIWIN'S District, clubs have used t-shirts to promote KIWIN’S in their school and division. Club T-Shirts foster a sense of community within the club and unite the club into an ohana. Moreover, numerous clubs use T-Shirts to publicize KIWIN’S in various activities and events, including District Convention. The Club T-shirt Contest has been established to recognize such clubs that best demonstrate and promote the values of our organization via their club attire.

Rules Governing the CNH KIWIN’S Club T-Shirt Award

(1) A club must be in good standing with the California-Nevada-Hawaii KIWIN’S District and Key Club International in order to be eligible to submit an entry.

(2) The article of clothing must display an original and current design that has been used to promote KIWIN’S. A KIWIN’S member(s) must have created the design with no professional assistance.

(3) The entry must be a clean, unused article of clothing. Only one submission will be accepted per club. (4) The design will be judged according to the following criteria:

Aesthetic Appeal How nice does it look? 15

Creativity Is it imaginative/innovative? 25

Originality Did a KIWIN’S member make it? 15

Uniqueness of

Design

How different is it in the artistic

work?

20

Promotion of

KIWIN’S

How well does it promote the

values of our organization?

25

points

(5) The decisions of the judges are final. No changes or re-judging will take place after the judges and Awards and Recognition Chair have certified the results.

Must be received by 9:00PM Friday, April 17, 2015

Please submit entry in a plastic bag with a

completed KIWIN’S T-Shirt Contest Form inside.

KIWIN’S T-SHIRT CONTEST

KIWIN’S Club of

Division

Name of Artist(s):

1.

2.

3.

4.

On what date were club shirts first available to members?

How many members are in your club?

How many have shirts?

CONTACT INFORMATION

Contact Name: ________________________

Contact Phone #: ______________________

PLEASE TYPE OR PRINT INFORMATION ON THIS FORM AND PROVIDE WITH THE SUBMISSION.

Club Award

Membership and Motivation

. Rules Governing the Membership and Motivation Award

A. Each KIWIN’S Club attending the District Convention will be considered for the Membership and Motivation award.

B. Each club that gains a 30% increase in membership from last year's PAID DUES will receive a certificate.

C. The KIWIN’S Clubs with the highest increase in membership in each category will each receive an award.

1. Number of dues-paid members for last year (2013-2014) ________ 2. Number of dues-paid members for this year (2014-2015) __________ 3. Percentage increase {[(#2 / #1)*100] }

(To be eligible this must be 130 or higher)



KIWIN’S Treasurer


Signature Date

KIWIN’S Faculty or Regional Advisor

Received by Friday, April 17, 2015

No late submissions will be accepted. Please

turn in this completed form at District

Convention.


Oratorical Contest

Rules Governing the Oratorical Contest A. The 2015 oratorical contest topic is, "What will Key Club accomplish in the next 10 years before Key Club's 100th Anniversary?" B. The subject matter of the oration and the presentation must be original and completely developed by each orator. C. Each orator will be allowed a maximum of five (5) minutes for his/her presentation. Exceeding the time limit may result in a

penalty. D. Each orator must be an official member in good standing with Key Club International and his/her local club. E. Key Club International Oratorical Contest will include the following regulations: a. Each contestant will be allowed to use a minimum of three (3) minutes and a maximum five (5) minutes for the presentation. b. Each contestant will be allowed to use one 3x5 card, written on one side only. Card must be shown to judges, prior to the

beginning of the oration. c. Each club is allowed two participants, registered at District Convention. d. The Chairman or other designated KIWIN’S will act as an official timer. He/she will warn each orator at designated times by either

standing or using time cards. At the end of the allotted time of five (5) minutes, he/she will call time. The orator will be permitted to finish the sentence without penalty.

e. The order of speaking will be determined by a random drawing. f. Each orator must wait in a holding room, until he/she is called by the Sergeant-At-Arms. After his/her presentation, he/she must

leave the room and return to the regular convention program. g. If convention scheduling permits, one (1) orator will be selected to present his/her oration at the Awards Ceremony. h. Judging and awarding points will be based on the following criteria:

Speech 75 points a. Clarity of Message/Projection of Ideas 20 points b. Depth 10 points c. Originality 10 points d. Organization 20 points e. Reference 5 points f. Grammar/Word Choice 10 points

Delivery 25 points a. Posture (Composure and Gestures) 10 points b. Voice 10 points c. Attention to Audience 5 points

F. The winning orator from the organized KIWIN’S district will be eligible for the International Oratorical Contest. He/ she will have

been selected from outstanding club orators speaking on the same subject at the various district conventions.

The KIWIN’S Oratorical Contest Form must be

received by Friday April 17, 2015

Late Submissions will not be accepted. There are no

exceptions.

KIWIN’S Oratorical Contest 2015

The Oratorical Contestants is available for pre-registration. Provide all necessary information for each of the applicable contests. Only those contestants who pre-registered will be given the grace period for check-in at the Contests & Awards office at the District Convention. (Grace Period: entries may be registered up to 30 minutes before judging begins). These forms are to be turned in at the registration and contests area by 9:00 pm, Friday, April 17, 2015. No exceptions.

Orator #1

Address


Phone

E-mail

Orator #2 (if applicable)

Address


Phone

E-mail

CERTIFICATION

Signature Date KIWIN’S Orator Contestant #1 Signature Date KIWIN’S Orator Contestant #2 Signature Date KIWIN’S Faculty Advisor Signature Date KIWIN’S President Signature Date KIWIN’S Lt. Governor or Regional Advisor

This certifies that we have read this

report and that the information on

this report is accurate. We

understand that all signatures are

required and forgeries will result in

automatic disqualification.

Entry form 2015 Non-Digital Poster contest Digital poster contest

Contest and award criteria can be found in the Key Club Guidebook, www.keyclub.org/guidebook, in

the Addendum to the Key Club International Board policies starting on page 41 & 42.

Please type or print information on this form and affix to the back of the poster.

Entries become the property of Key Club International and will not be returned. Key Club International

reserves the right to reproduce winning entries. Appropriate recognition will be provided to the Key Club

and the poster’s artist.

Key Club of: __________________________________________ Club ID #: ________________________

District: ____________________________________________________________________________________

Contact Information


Advisor name: ____________________________________________________________________________

Phone number with area code: ___________________________ E-mail: ________________________



Key Club artist producing poster

Artist name: _____________________________________________________ E-mail: ___________________

Signature of Key Club artist attesting to the poster’s originality:


Please select one:

___________________ This poster placed first at district convention.

___________________ This poster was selected by other means and was approved for entry for International competition by

the Key Club district administrator.

Key Club district administrator signature: _______________________________

Note: Only district winners are eligible for submission to International competition. Refer to the Key Club

Guidebook for additional information and deadlines.

http://www.keyclub.org/guidebook

1. Originality and Creativity 25 points

2. Effectiveness for member recruitment 25 points

3. Appearance and artistic expression 50 points

International Award

Club Poster Contest

Rules Governing the Club Poster Contest

The Club Poster Contest will be conducted according to the following rules: A. The first and second place KIWIN’S Poster Contest winners will be eligible to compete in the Key Club International Poster Contest. B. The poster should be designed to recruit and attract new members for a KIWIN’S Club, and should NOT bear the name of

any school, community, or district. C. The poster should promote Key Club International as an overall whole and need NOT be themed with the convention theme. D. The poster dimensions should be 18 inches by 24 inches E. The following information must be submitted on the back of the poster

1. Name of the artist; name of the KIWIN’S Club; and Division, Region, and District. 2. Contact name and information for the artist producing the poster. The artist must be a KIWIN’S Club member.

F. Posters will be judged according to the following criteria:

G. Winning entries will become the property of Key Club International, and will not be returned to clubs. Key Club International reserves the right to reproduce any contest winners, providing appropriate credit to the KIWIN’S Club and artist.

H. The decisions of the judges are final and no changes, alterations or reassessments will take place after the judges and the Chair of Contests and Awards have certified the results.

CLUB POSTER CONTEST


Name of Artist

*Attach this form to the back of the poster with tape or other adhesive*

Submit this form no later than 9:00PM on Friday April 17, 2015. There are no exceptions. Please post this form on the back of the poster.

International Award

YEAR IN REVIEW – NON-TRADITIONAL SCRAPBOOK

Rules Governing the Traditional Scrapbook Award Each KIWIN’S club may enter the Year in Review contest in one of the follow categories: Traditional or Non-Traditional.

Criteria A. A KIWIN’S Club may enter a non-traditional scrapbook or composition of other media

containing pictures, souvenirs, examples, newspaper clippings, or other representations of its activities during the club administrative year (defined as being from District Convention to District Convention).

B. Each entry should adequately portray the following categories: Service to School; Service to

Community; Fundraising Projects; Assistance to Kiwanis Projects; Major Emphasis and Miscellaneous.

C. Judging of the traditional scrapbook will be on a point system as follows:

1. Format 50 points

a. Cover Artwork 10 points

b. Interior Artwork 20 points

c. News Clippings and Photo 20 points

2. General Context 60 points a. Service to School 10 points

b. Service to Community 10 points

c. Fundraising 10 points

d. Assistance to Kiwanis Projects 10 points

e. Involvement with Major Emphasis Program 10 points

f. Miscellaneous 10 points

Must be received by 9:00PM Friday, April 17, 2015.


Please attach the respective certification form to

the submission pl

D. A sheet of paper must be affixed to the scrapbook containing the following: KIWIN’S

Club name, city, state/ province, district and an itemized statement of total expenditures and donations. If this sheet of paper is not affixed to the scrapbook, the judges will deduct ten points. This statement must be signed by the KIWIN’S Club president and faculty advisor, stating the scrapbook’s retail cost value (including photographic materials) does not exceed the amount of US $150. Work done by KIWIN’S Club members such as hand- lettering, artwork, etc., need not be included as cost items. Failure to comply with this rule will result in disqualification.

E. Entries shall be submitted to the KIWIN’S Convention desk during specified hours as listed in the convention program.

F. No audio, visual, or computer equipment will be allowed as part of the entry. The entry must be sturdy to allow handling by judges as necessary.

G. Suitable awards will be presented to first, second, and third places on the basis of creativity and general content.


I. Each scrapbook being judged at the International Convention MUST be the exact same scrapbook judged at the district convention. Any alteration in the scrapbook will result in disqualification.

CERTIFICATION


Signature Date


Signature Date Kiwanis President

This certifies that we have read this report and that the information on this report is accurate. We

understand that all signatures are required and forgeries will result in automatic disqualification

.

International Award

YEAR IN REVIEW – TRADITIONAL SCRAPBOOK

Rules Governing the Traditional Scrapbook Award Each KIWIN’S club may enter the Year in Review contest in one of the follow categories: Traditional or Non-Traditional.

Criteria A. A KIWIN’S Club may enter a scrapbook containing pictures, souvenirs, examples, newspaper

clippings, etc. of its activities during the club administrative year (defined as being from District Convention to District Convention). Each scrapbook must be subdivided into the following categories: Service to School; Service to Community; Fundraising Projects; Assistance to Kiwanis Projects; Involvement with the Major Emphasis Program; and Miscellaneous. Each category must be tabbed accordingly. The pages must also be numbered with a table of contents included at the beginning. Only the first and second place district winners in each category will be eligible to compete in the International contest.

B. Each entry must be submitted in a specified scrapbook binder to be determined by the International office and made available for purchase from Kiwanis International and other designated vendors. The cover may be decorated.

C. Judging of the traditional scrapbook will be on a point system as follows: 1. Format 50 points

a. Cover Artwork 10 points b. Interior Artwork 20 points c. News Clippings and Photo 20 points

2. General Context 60 points a. b. c. d.

Service to School Service to Community Fundraising Assistance to Kiwanis Projects

10 points 10 points 10 points 10 points

e. f.

Involvement with Major Emphasis Program Miscellaneous

10 points 10 points

Must be received by 9:00PM Friday, April 17, 2015.


Please attach the respective certification form to

the submission pl

D. A sheet of paper must be affixed to the inside front cover of the scrapbook containing the

following: KIWIN’S Club name, city, state, district and an itemized statement of total expenditures and donations. If this sheet of paper is not affixed to the inside front cover of the scrapbook, the judges will deduct ten points. This statement must be signed by the KIWIN’S Club president and faculty advisor, stating the scrapbook’s retail cost value (including photographic materials) does not exceed the amount of US $150. Work done by KIWIN’S Club members such as hand-lettering, artwork, etc., need not be included as cost items. Failure to comply with this rule will result in disqualification.

E. Each scrapbook being judged at the International Convention MUST be the exact same scrapbook judged at the District Convention. Any alteration in the scrapbook will result in disqualification.

F. Entries shall be submitted to the KIWIN’S Convention Contest desk during specified hours as listed in the convention program.

G. Suitable awards will be presented to first, second, and third places on the basis of creativity and general content.


I. No audio, visual, or computer equipment will be allowed as part of the entry.

CERTIFICATION


Signature Date


Signature Date Kiwanis President

This certifies that we have read this report and that the information on this report is accurate. We

understand that all signatures are required and forgeries will result in automatic disqualification

.

Year in review cost sheet Scrapbook

Check One: TRADITIONAL SCRAPBOOK NON-TRADITIONAL SCRAPBOOK

Key Club of: ____________________________________ Club ID #: ________________________

District: ______________________________________________________________________________

Contact Information


Advisor name: ______________________________________________________________________________

Phone number with area code: ___________________________ E-mail: __________________________


(Signature) ______________________________________ (Print name here) ______________________________

Signature of club president:

(Signature) ______________________________________ (Print name here) ______________________________

(PLEASE ATTACH THIS COST SHEET TO INSIDE COVER OF SCRAPBOOK ENTRY)

Costs

Photo materials: US$ _________

Pages: US$ _________

Binder: US$ _________

Other: US$ _________

Other: US$ _________

Other: US$ _________

Total: US$ _________

Donations

Materials by school: US$ _________

Materials by businesses: US$ _________

Other: US$ _________

Other: US$ _________

Other: US$ _________

Total: US$ _________

2014-2015 kiwin's contests & awards manual

Documents

awards manual

awards committee changes

distinguished club president

distinguished club treasurer

club web page award

hisher home club

district convention

award entry