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O ffice of P ublic S chool C onstruction. 2011 Top Tips. Presenter Dave Zian. Tips for Active Apportionments. Keep your $$ Be aware of your Time Limit on Fund Release (TLOFR). TLOFR for Active Apportionments. Tips for PIF Active Apportionments. Priorities in Funding Apportionments - PowerPoint PPT Presentation

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  • 2011 Top Tips Office of Public School ConstructionPresenterDave Zian

  • Tips for Active ApportionmentsKeep your $$Be aware of your Time Limit on Fund Release (TLOFR)

  • TLOFR for Active Apportionments

  • Tips for PIF Active ApportionmentsPriorities in Funding ApportionmentsSubmit a SAB 50-05 within 90 days of apportionmentMust have entered into contracts for at least 50 percent of the total project cost

  • Tips for PIF Active ApportionmentsPriorities in Funding Apportionments1st Round August 4, 2010 100% of funds were released2nd Round December 15, 2010 50-05 due 3/15/11January 26, 2010 50-05 due 4/26/11February 23, 2010 50-05 due 5/23/11

  • Tips for Unfunded ApprovalsBe familiar with the Priorities in Funding rulesBe prepared to file under future PIF roundsUnfunded approvals are not a guarantee of fundingFinancial Hardship applications do not go through a re-review process if their Financial Hardship status expired while on the unfunded list.

  • Whats NextMarch 1, 2011 SAB Cash Management SubcommitteeContinue discussion on management of cash flow and how to make apportionments in the futureMarch 23, 2011 SAB Consider recommendations from Cash Management Subcommittee

  • Status of Remaining Bond Authority

  • Tips for Programs with Funds AvailableModernization New ConstructionOvercrowding Relief Grant Seismic MitigationHigh Performance Incentive

  • Modernization60/40 state and local sharing basisEligible improvements to educationally enhance existing school facilities

  • New Construction50/50 state and local sharing basisEligible projects that add pupil capacity to a school district

  • Overcrowding Relief GrantReplacement of portable classrooms with permanent classrooms at overcrowded school sites

  • Seismic Mitigation ProgramSeismic repair, reconstruction, or replacement of the most vulnerable school facilities

  • High Performance Incentive GrantsSupplemental grant for projects withhigh performance attributes

  • Labor Compliance Program UpdateDepartment of Industrial Relations regulations were repealed on November 4, 2010Proposed Regulations for projects that awarded contracts between August 1st and November 4, 2010 will be presented at the February 23rd SAB meeting.Questions regarding the LCP process: Bryan ODell at (916) 375-4271

  • LCP Proposed Regulations

  • State Agencies Joint Workshops 2011 Quarterly Joint WorkshopsCalifornia Department of EducationDivision of the State Architect Office of Public School Construction

    Workshop: March 24th, 2011 from 9am-1pm Ziggurat Auditorium in West Sacramento

  • SAB Members

    Ana J. Matosantos,Chair Director, Department of Finance Designee: Pedro Reyes, Acting Chief Deputy Director of Policy Scott Harvey, Acting Director, Department of General Services Tom Torlakson State Superintendent of Public Instruction, Department of Education Designee: Kathleen Moore, Director, School Facilities Planning DivisionLyn Greene, Governors AppointeeAssembly Member Julia Brownley

    Assembly Member Joan Buchanan

    Assemblyman Curt Hagman

    Senator Loni Hancock

    Senator Bob Huff

    Senator Alan Lowenthal

  • Questions?

    Active Apportionments = Already have $$ reservedDecember 2008 Financial CrisisKeep your $$ - Submit your Fund Release Authorization (SAB 50-05) before Time Limit on Fund Release (TLOFR)TLOFR date depends on your Apportionment135 ($381 million) in normal Apportionments (16 are CTE projects without date yet)

    Keep your $$ - Submit your Fund Release Authorization (SAB 50-05) before Time Limit on Fund Release (TLOFR)TLOFR date depends on your Apportionment135 ($381 million) in normal Apportionments (16 are CTE projects without date yet)

    In chart on this slide, March and April 2011 are high because they include the December and January Priorities in Funding apportionments (90 day TLOFR for PIF)

    In chart, numbers on left axis represent the number of apportionments set to expire at a given time.

    1st PIF (August 2010) released 100% of funds for a total of: $408 million, 78 projects in 42 school districts

    We want to ensure that apportionments under the 2nd PIF round are just as successful for fund release. 2nd round OPSC is tracking, providing outreach, sending reminder lettersNOTE: 2nd priority round funding requests MUST be in OPSC possession by the due date. Postmarks will NOT suffice.

    2nd PIF Round stats:-December apportionments: $1.4 Billion, 442 projects in 137 school districts-January apportionments: $103.8 million, 26 projects in 19 school districts-February apportionments (anticipated): $40.6 million, 18 projects in 13 school districts

    Current SFP unfunded list: 506 projects totaling approximately $1.278 billionHow is it prioritized? The Unfunded Approvals list is created using a specific order. Board Unfunded Approval dateOPSC received DateOPSC program code in numerical order from lowest to highest. For example new construction applications with a program code of 50 would be listed first and Career Tech modernization applications with a program code of 59 would be listed last. Please note Facility Hardship applications will be placed at the top of the Unfunded Approvals List. District code in numerical order from lowest to highestHigh School Attendance Area (HSAA) code from lowest to highest. Project number from lowest to highest.

    OPSC will maintain the unfunded list if more $$ becomes available in future bond sales

    ALL SFP Projects on the unfunded list are eligible to request PIF $$Unfunded Approvals = Board Approved projects, please note not a guarantee of fundingTIP: Be familiar with the Priorities in Funding rulesBe prepared to file under future PIF roundsFuture bond sales to make cash available: Governor Brown has stated that there will be no bond sales this spring or summer 2011, however possible bond sale in fall 2011.

    Cash Management Subcommittee:-Options discussed for enhancing priority funding mechanics-Subcommittee discussed a permanent reg change to Time Limit on Fund Release (90 days) as opposed to continuing Priorities in Funding rounds

    Amounts indicate remaining bond authority for particular programs amounts indicated include current unfunded approvals

    Remaining Bond Authority (in millions):Modernization: $899.1ORG: $446.0New Construction: $316.5Seismic Repair: $194.8Charter Schools: $172.1High Performance: $76.5Career Tech: $23.4Hardship: $13.4COS: $1.4Energy: $0.8Joint Use: $0.6OPSC has remaining bond authority in Mod, NC, ORG, Seismic, and HPILets go over some helpful tips in those programs as we want to help districts be able to maximize opportunities to participate in the programs.

    Wanted to take a chance to highlight some items to help expedite the review processMake sure your eligibility is updated buildings are of age for mod fundsFollow checklist to ensure a complete application submittal

    Wanted to take a chance to highlight some items to help expedite the review processMake sure your eligibility is updated Follow checklist to ensure a complete application submittal

    Must have eligibility based on population density, determined by CDE.

    Two additional ORG funding cycles were approved by at the December 2010 SAB meeting.

    ORG Seventh funding cycle Closed on January 31, 2011 ORG Eighth funding cycle Deadline: July 29, 2011

    If you are submitting a combined project (e.g. NC, Mod, and ORG on one school site), be sure to provide a clear delineation of costs for each type

    Questions regarding the ORG: Brigitte Baul at (916) 375-5984 or Brigitte.Baul@dgs.ca.gov

    Proposition 1D provided $199.5 millionFacility Hardship applicationRegulation Changes in August 2009 to make funds more accessibleSeismic Safety Commission Grant for $200,000. Uniform template created, evaluated/identified additional 17 buildings eligible to apply for funds For any questions regarding the Seismic program, please contact Alan Shoemaker at (916) 376-5359Funds left: Approximately $76.5 millionSupplemental grant for new construction and modernization projectsNew Regulations are now in effect to make the program more accessibleHigh Performance Base Incentive GrantRating criteria points worth more, higher percentages, addition of 16 additional credits in rating criteria

    Please contact Brian LaPask with any questions at (916) 375-4667

    OLD ENERGY PROGRAM Energy Efficiency Grants:Submit 50-01 by April 1, 2011Approximately $800,826 remainingFocus on energy features only (different from HPI)

    This table illustrates the proposed regulations that will be presented at the February 23rd SAB meetingThis event will be webcast for live and archived viewing

    This will be the first in a series of quarterly workshops throughout 2011

    A survey was provided to districts and stakeholders to solicit input on the topics they would like to see presented by each agency. Agencies are currently analyzing the survey results in order to develop the workshop agenda.

    New members: Pedro Reyes and Assemblyman Curt Hagman