2011-12 fulbright-hays doctoral dissertation research abroad fellowship cfda 84.022a

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2011-12 Fulbright- 2011-12 Fulbright- Hays Doctoral Hays Doctoral Dissertation Research Dissertation Research Abroad Fellowship Abroad Fellowship CFDA 84.022A CFDA 84.022A

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2011-12 Fulbright-Hays 2011-12 Fulbright-Hays Doctoral Dissertation Doctoral Dissertation

Research Abroad Research Abroad FellowshipFellowship

CFDA 84.022ACFDA 84.022A

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OverviewOverview

►Eligibility and ConditionsEligibility and Conditions►The ProcessThe Process►Preliminary Schedule & DeadlinesPreliminary Schedule & Deadlines►Reviewer CommentsReviewer Comments►Writing a Great Proposal Writing a Great Proposal ►Tips/Advice from FellowsTips/Advice from Fellows►Accepting & Activating the GrantAccepting & Activating the Grant

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F-H DDRA PurposeF-H DDRA Purpose

Contributes to the development and Contributes to the development and improvement of the study of modern foreign improvement of the study of modern foreign languages and area studies in the U.S. by languages and area studies in the U.S. by supporting full-time dissertation research supporting full-time dissertation research abroad.abroad.

Area studies – comprehensive study of society Area studies – comprehensive study of society or societies, including their geography, or societies, including their geography, history, culture, economy, politics, history, culture, economy, politics, international relations and language.international relations and language.

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U.S. Department of Education U.S. Department of Education International FundingInternational Funding

►ProgramsPrograms FLASFLAS DDRADDRA F-H Faculty, Group & Project AwardsF-H Faculty, Group & Project Awards

►Legislative mandate J. Wm. FulbrightLegislative mandate J. Wm. Fulbright►Bi-national Commissions receive Bi-national Commissions receive

fundingfunding

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FY2009 & FY2010 FundingFY2009 & FY2010 Funding

2009 2009 ► Total $4,925,225Total $4,925,225► 146 awards at 42 IHE’s 146 awards at 42 IHE’s

in 27 statesin 27 states► 3-4 awards per school 3-4 awards per school

avgavg► Michigan – 17; Indiana -Michigan – 17; Indiana -

11; Wisconsin – 6; 11; Wisconsin – 6; ► Range - $15,000-Range - $15,000-

60,000; Average - 60,000; Average - $29,603$29,603

► Funding depends on Funding depends on Congressional actionCongressional action

2010 2010 ► Total $5,690,000Total $5,690,000► 142 awards142 awards► $15,000-60,000$15,000-60,000► Average - $40,000Average - $40,000

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Absolute Priority AreasAbsolute Priority Areas

Eastern HemisphereEastern Hemisphere► AfricaAfrica► East AsiaEast Asia► Southeast AsiaSoutheast Asia► Pacific IslandsPacific Islands► South AsiaSouth Asia► Near EastNear East► East Central Europe & East Central Europe &

EurasiaEurasia

Western HemisphereWestern Hemisphere► CanadaCanada► Central & South AmericaCentral & South America► MexicoMexico► CaribbeanCaribbean

No funding for work in No funding for work in US or its territories or US or its territories or projects that focus on projects that focus on W. Europe except W. Europe except limited archival researchlimited archival research

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Critical LanguageCritical Language

►+5 points for a research project that +5 points for a research project that focuses on any of the seventy-eight focuses on any of the seventy-eight (78) languages deemed critical on the (78) languages deemed critical on the U.S. Department of Education's list of U.S. Department of Education's list of Less Commonly Taught Languages Less Commonly Taught Languages (LCTLs) (LCTLs)

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2010 Invitational Priorities2010 Invitational Priorities

► Research projects that focus on Research projects that focus on Environmental Science, Ecology, Environmental Science, Ecology, Climate Studies, Development Studies, Climate Studies, Development Studies, Economics, Public Health, Education or Economics, Public Health, Education or Political SciencePolitical Science

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2010 Performance Measures2010 Performance Measures

► The average language competency score of The average language competency score of fellows at the end of their research minus fellows at the end of their research minus their beginning average score.their beginning average score.

►   % of DDRA projects judged to be successful % of DDRA projects judged to be successful by the program officer, based on a review of by the program officer, based on a review of annual performance reports.annual performance reports.

►Cost per grantee in increasing Cost per grantee in increasing efficiency level by at least one level (in efficiency level by at least one level (in one or all 3 areas) one or all 3 areas) 

         

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EligibilityEligibility

► US citizen, national or permanent resident US citizen, national or permanent resident ► Graduate student in good standingGraduate student in good standing► Admitted to candidacy in eligible doctoral Admitted to candidacy in eligible doctoral

program by July 1– Dec. 1, 2011program by July 1– Dec. 1, 2011► Sufficient language skills to carry out planSufficient language skills to carry out plan► Not in default on student loansNot in default on student loans► Planning a teaching career in the U.S. or Planning a teaching career in the U.S. or

work in languages/countries vital to US work in languages/countries vital to US security in government, international security in government, international development & various professionsdevelopment & various professions

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Eligible DependentsEligible Dependents

►Spouse Spouse ►Fellow’s or spouse’s children who are Fellow’s or spouse’s children who are

unmarried and under age 21 unmarried and under age 21 ►Must accompany the fellow to the Must accompany the fellow to the

training site for the entire research training site for the entire research period period

►Must receive more than 50% of support Must receive more than 50% of support from the recipient during the period.from the recipient during the period.

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Restrictions & PreferencesRestrictions & Preferences

►Only one Fulbright fellowship under Only one Fulbright fellowship under Fulbright-Hays appropriations Fulbright-Hays appropriations

►Split funding allowed, but not for same Split funding allowed, but not for same workwork

►US diplomatic representation requiredUS diplomatic representation required►May not work in W. Europe except brief May not work in W. Europe except brief

archival workarchival work►Preference to veterans if applications are Preference to veterans if applications are

equivalentequivalent

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Selection of FellowsSelection of Fellows► Applicants screened & submitted by Grad CollegeApplicants screened & submitted by Grad College► DoE Staff reviews for eligibility and budgets.DoE Staff reviews for eligibility and budgets.► 2 academic area specialists read and rank. Panels 2 academic area specialists read and rank. Panels

are based on geographic region, not discipline. are based on geographic region, not discipline. ► Bi-national commissions & US diplomatic missions Bi-national commissions & US diplomatic missions

in country review for budget, political sensitivity, in country review for budget, political sensitivity, and feasibility after panel recs.and feasibility after panel recs.

► U.S. Secretary of Education recommendsU.S. Secretary of Education recommends► J. Wm. Fulbright Foreign Scholarship Board J. Wm. Fulbright Foreign Scholarship Board

reviews & approves.reviews & approves.

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ApplicantApplicant

►The Arizona Board of Regents on behalf The Arizona Board of Regents on behalf of the University of Arizona is the of the University of Arizona is the applicantapplicant

►Graduate College administers the Graduate College administers the application and programapplication and program

► Georgia Ehlers - project directorGeorgia Ehlers - project director [email protected]/[email protected]/ 520-621-9103 & FAX520-621-9103 & FAX 520-621-4101 520-621-4101 Administration Bldg. 322DAdministration Bldg. 322D

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Electronic SubmissionElectronic Submission

► Visit Visit http://e-grants.ed.govhttp://e-grants.ed.gov – CFDA 84.022A & – CFDA 84.022A & set up your account after announced.set up your account after announced.

► Complete & upload individual application, cv, Complete & upload individual application, cv, & letters of affiliation. & letters of affiliation.

► Referees submit using e-Application Referees submit using e-Application ► Candidate submits using e-Application.Candidate submits using e-Application.► Grad College receives it.Grad College receives it.► Grad College submits to Sponsored & mails in Grad College submits to Sponsored & mails in

transcripts. Sponsored Projects submits transcripts. Sponsored Projects submits officially.officially.

► ADA accommodations availableADA accommodations available

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General TimingGeneral Timing

► Applications submitted in e-grants (Oct. – Dec.) Applications submitted in e-grants (Oct. – Dec.) ► First round notification in March/April/May 2010First round notification in March/April/May 2010► Awards offered from May – August Awards offered from May – August ► Grant – 18 months July 1, 2011 – Dec. 31, 2012Grant – 18 months July 1, 2011 – Dec. 31, 2012► Commence & complete research in the 18 monthsCommence & complete research in the 18 months► Typical departures between late Sept. to Dec.Typical departures between late Sept. to Dec.► 6-12 months of research required6-12 months of research required► Non-renewable; no-cost extensions unusualNon-renewable; no-cost extensions unusual

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Preliminary DeadlinesPreliminary Deadlines► June 4 - FHDDRA WorkshopJune 4 - FHDDRA Workshop

► By June 18 – Meet with Georgia to By June 18 – Meet with Georgia to discuss topic and work plan. Start ondiscuss topic and work plan. Start on Initiate affiliation, reference, language Initiate affiliation, reference, language

evaluation contactsevaluation contacts Obtain all graduate transcriptsObtain all graduate transcripts Make Health Checkup appointment Make Health Checkup appointment Outline/Rough draft of narrative, Outline/Rough draft of narrative,

bibliography, resume, abstract, budgetbibliography, resume, abstract, budget

► July 12 – Email a first draft to Shelley & July 12 – Email a first draft to Shelley & GeorgiaGeorgia

► Aug 16 – Email a revised draftAug 16 – Email a revised draft

► Sept or early Oct - Application published Sept or early Oct - Application published Register in e-grants as a studentRegister in e-grants as a student Conduct Language EvaluationConduct Language Evaluation Submit referee emailsSubmit referee emails

► Sept. 28 – Preliminary budget due to Sept. 28 – Preliminary budget due to Grad College (excel spreadsheet)Grad College (excel spreadsheet)

► Oct. 12 - UploadOct. 12 - Upload Language Forms Language Forms Final Budget and NarrativeFinal Budget and Narrative Graduate Transcripts turned in to PIGraduate Transcripts turned in to PI References References Letters of AffiliationLetters of Affiliation IRB Statement to Graduate CollegeIRB Statement to Graduate College

► Oct. 26Oct. 26 – – ALL FINAL applications & ALL FINAL applications & references must be submitted/Final references must be submitted/Final checkcheck Final signed hard copy to Graduate Final signed hard copy to Graduate

College College

► Oct. 27-28 – Grad College submits to Oct. 27-28 – Grad College submits to Sponsored ProjectsSponsored Projects

► Nov. 3 – UA Electronic SubmissionNov. 3 – UA Electronic Submission

► Dates will be confirmed when final Dates will be confirmed when final deadline is announceddeadline is announced

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Student Application Student Application ► Completed F-H DDRA application formCompleted F-H DDRA application form

Start and end datesStart and end dates Abstract (120 words/complete at end)Abstract (120 words/complete at end) Detailed itinerary noting main points of travelDetailed itinerary noting main points of travel Budget Budget Loan default informationLoan default information Health exam signatureHealth exam signature

► Curriculum Vita –pertinent – discuss area studies & field research Curriculum Vita –pertinent – discuss area studies & field research preparationpreparation

► 10 pg. Narrative & 2 pg. Bibliography10 pg. Narrative & 2 pg. Bibliography► 3 E-Graduate Student References, including your advisor (electronic)3 E-Graduate Student References, including your advisor (electronic)► 1 E-Language Reference for each pertinent language (electronic)1 E-Language Reference for each pertinent language (electronic)► All graduate transcripts hard copies (official transcripts All graduate transcripts hard copies (official transcripts

recommended)recommended)► Letter(s) of Affiliation scanned & uploaded as one document – dated, Letter(s) of Affiliation scanned & uploaded as one document – dated,

signed & on affiliate letterhead (electronic)signed & on affiliate letterhead (electronic)► Human Subjects Plan (1-2 pp. emailed to Project Director)Human Subjects Plan (1-2 pp. emailed to Project Director)

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Quality of the Proposed Project (60 Quality of the Proposed Project (60 pts)pts)

10 - Statement of major hypotheses or 10 - Statement of major hypotheses or questions and description and justification of questions and description and justification of the research methods to be usedthe research methods to be used

10 – Relation of the research to the literature 10 – Relation of the research to the literature on the topic and to major theoretical issues in on the topic and to major theoretical issues in the field, project’s originality and importance the field, project’s originality and importance in terms of the concerns of the disciplinein terms of the concerns of the discipline

10 – Preliminary research already completed in 10 – Preliminary research already completed in the US & overseas or plans for such research the US & overseas or plans for such research prior to going overseas; kinds, quality and prior to going overseas; kinds, quality and availability of date for the research in the availability of date for the research in the host country or countrieshost country or countries

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Continued Review FactorsContinued Review Factors

10 – Justification for overseas field research, and 10 – Justification for overseas field research, and preparations to establish appropriate and preparations to establish appropriate and sufficient research contacts and affiliations sufficient research contacts and affiliations abroad.abroad.

10 – Applicant’s plans to share results in progress 10 – Applicant’s plans to share results in progress and a copy of the dissertation with scholars and and a copy of the dissertation with scholars and officials of the host country or countriesofficials of the host country or countries

10 – Guidance and supervision of the dissertation 10 – Guidance and supervision of the dissertation advisor or committee at all stages of the project, advisor or committee at all stages of the project, from development, to understanding conditions from development, to understanding conditions abroad & acquainting applicant with research in abroad & acquainting applicant with research in the field.the field.

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Qualifications of Applicant (40 Qualifications of Applicant (40 pts) pts)

► 10 – Overall strength of graduate academic 10 – Overall strength of graduate academic recordrecord

► 10 - Extent to which academic record 10 - Extent to which academic record demonstrates strength in area studies relevant demonstrates strength in area studies relevant to the proposed projectto the proposed project

► 15 - Proficiency in one or more languages other 15 - Proficiency in one or more languages other than English and native language of the than English and native language of the research countries AND specific measures to be research countries AND specific measures to be taken to overcome any language barrierstaken to overcome any language barriers

► 5 – Ability to conduct research in a foreign 5 – Ability to conduct research in a foreign cultural context, evidenced by references or cultural context, evidenced by references or previous overseas experience or both ** previous overseas experience or both ** (referees should address this point!)(referees should address this point!)

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Typical Reasons for Non-Typical Reasons for Non-awardsawards

►Did not follow the rulesDid not follow the rules►Nature of the projectNature of the project►Competency/qualifications of applicantCompetency/qualifications of applicant► Inadequate planning/careless preparationInadequate planning/careless preparation►Lack of originality or sufficient Lack of originality or sufficient

significancesignificance► Inadequate approach/methodologyInadequate approach/methodology►UnrealisticUnrealistic►Ambiguous, inaccurate, poor writingAmbiguous, inaccurate, poor writing

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Reviewer Comments Reviewer Comments

►More specific hypotheses with concepts More specific hypotheses with concepts more readily operationalized.more readily operationalized.

►Statement of hypotheses is flawed & Statement of hypotheses is flawed & questions are difficult to comprehend.questions are difficult to comprehend.

► Interesting concepts, but much of Interesting concepts, but much of narrative is vague. Very long sentences.narrative is vague. Very long sentences.

►Research does not take into account Research does not take into account foreign context and culture.foreign context and culture.

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Methods/Research DesignMethods/Research Design

► Research design is excellent if ambitious. Research design is excellent if ambitious. Excellent & well-tailored methods chosen. Excellent & well-tailored methods chosen.

► By what mechanism will explanatory gaps be By what mechanism will explanatory gaps be recognized or ferreted out? Would like further recognized or ferreted out? Would like further connection between methods and hypothesis.connection between methods and hypothesis.

► Methodology comes from techniques which Methodology comes from techniques which don’t address the claims the candidate makes.don’t address the claims the candidate makes.

► Topic not supported by valid research Topic not supported by valid research methodologies.methodologies.

► I am not sure there is time to conduct all I am not sure there is time to conduct all interviews proposed. interviews proposed.

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Relation of Research to Relation of Research to LiteratureLiterature

►Notable omission of reference to x Notable omission of reference to x study. This proposal had to embrace x, study. This proposal had to embrace x, & did not.& did not.

►Needs to be grounded better in (a Needs to be grounded better in (a particular) literature.particular) literature.

►Theorists from various fields are not Theorists from various fields are not mentioned with specificity.mentioned with specificity.

► Integrate lit review into questions to be Integrate lit review into questions to be examined.examined.

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Link Lit Review, Aims & Link Lit Review, Aims & SignificanceSignificance

►Provide just enough context so the Provide just enough context so the reader can make a judgment on the reader can make a judgment on the relation of the topic to the literature and relation of the topic to the literature and significancesignificance

►Focus literature review & your opinionsFocus literature review & your opinions►Don’t write what doesn’t need to be Don’t write what doesn’t need to be

therethere►Every sentence should support your Every sentence should support your

casecase

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Qualifications of ApplicantQualifications of Applicant

► Applicant is exceptionally well prepared.Applicant is exceptionally well prepared.► Recommend stronger and broader academic Recommend stronger and broader academic

course work for more comprehensive course work for more comprehensive understanding of the interdisciplinary work understanding of the interdisciplinary work involved in the proposed research.involved in the proposed research.

► More area studiesMore area studies► Applicant should attempt to learn official Applicant should attempt to learn official

languages of country. languages of country. ► Advisor letter appears pro forma; applicant’s Advisor letter appears pro forma; applicant’s

name shifts from paragraph to paragraph. (5 name shifts from paragraph to paragraph. (5 pts deducted)pts deducted)

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Curriculum VitaCurriculum Vita

► Address evaluation criteria that focus on Address evaluation criteria that focus on qualifications of applicantqualifications of applicant

► List and DISCUSS relevant courses List and DISCUSS relevant courses (language, area specialization)(language, area specialization)

► Identify Field Research and PreparationIdentify Field Research and Preparation► Fellowships and honors (FLAS et al)Fellowships and honors (FLAS et al)► Publications/Posters/PresentationsPublications/Posters/Presentations► Other information on achievements, Other information on achievements,

ability to complete project; ability to complete project; promise as a teacher and promise as a teacher and scholar.scholar.

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Graduate & Language Graduate & Language References References

►3 academic + language refs. required3 academic + language refs. required►Student submits names and e-mails of Student submits names and e-mails of

referees in e-grants.referees in e-grants.►Referees will receive e-mail with Referees will receive e-mail with

directions for completing & submitting directions for completing & submitting forms.forms.

►E-mail will contain link to the forms and E-mail will contain link to the forms and PIN for the referee.PIN for the referee.

►Can see it is submitted, but not contentCan see it is submitted, but not content

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Strong ReferencesStrong References

Provide enough information so the referee can Provide enough information so the referee can comment on your comment on your suitabilitysuitability & & excellenceexcellence; ; Provide dossier, direction, criteria, proposalProvide dossier, direction, criteria, proposal

► 1. How long & capacity applicant is known?1. How long & capacity applicant is known?► 2. Abilities & professional competence (ranked 2. Abilities & professional competence (ranked

compared to others known)compared to others known)► 3. Comment on project feasibility – resources 3. Comment on project feasibility – resources

available, ability to carry out in time frame, available, ability to carry out in time frame, linguistic preparation, adaptability to cultural linguistic preparation, adaptability to cultural environment; other factors; merit of project environment; other factors; merit of project

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Letters of AffiliationLetters of Affiliation► Start early! This takes the most time of all.Start early! This takes the most time of all.► Show you have connections to be successfulShow you have connections to be successful► Common support includes space, resources, opportunity Common support includes space, resources, opportunity

to provide talks, support, use of equipment to provide talks, support, use of equipment► Affiliates may include a University, Archive, government Affiliates may include a University, Archive, government

agency, local or regional organizations, US AID, agency, local or regional organizations, US AID, international NGO.international NGO.

► Contact professor via e-mail, phone, or visit Contact professor via e-mail, phone, or visit ► Request letter of affiliation from as high up as Request letter of affiliation from as high up as

possible on institutional letterhead, dated, and possible on institutional letterhead, dated, and signedsigned

► Scan & upload letters into one file. Translate into Scan & upload letters into one file. Translate into English.English.

► Look at Fulbright CommissionLook at Fulbright Commission► Some affiliates are tentative until your awarded; may Some affiliates are tentative until your awarded; may

require feerequire fee

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Human Subjects StatementHuman Subjects Statement

► Determine if exempt or nonexemptDetermine if exempt or nonexempt► Submit to Human SubjectsSubmit to Human Subjects► Provide 1 pg. narrative to Georgia for Provide 1 pg. narrative to Georgia for

application. Requirements are in the rfp.application. Requirements are in the rfp. Involvement & characteristicsInvolvement & characteristics Sources of research materialsSources of research materials Recruitment and informed consentRecruitment and informed consent Potential risksPotential risks Protection against riskProtection against risk Importance of knowledge to be gainedImportance of knowledge to be gained Collaborating sitesCollaborating sites

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BudgetBudget

► Travel for fellow only (high season coach + fees to Travel for fellow only (high season coach + fees to reschedule ($150) + shipping/excess baggage) – reschedule ($150) + shipping/excess baggage) – inflateinflate

► Maintenance allowances for fellow & dependentsMaintenance allowances for fellow & dependents► Research related costs, affiliation fees (no equipment)Research related costs, affiliation fees (no equipment)► Insurance for fellow only (estimate $1800)Insurance for fellow only (estimate $1800)► Fixed administrative fee $100 to UAFixed administrative fee $100 to UA► No visas, passports, photos, UA tuition or fees, No visas, passports, photos, UA tuition or fees,

medical expenses (immunizations, medications), medical expenses (immunizations, medications), equipment with a life of more than 12-monthsequipment with a life of more than 12-months

► Budget will be revised by DoEd staff & Fulbright Budget will be revised by DoEd staff & Fulbright Comm. &/or Embassy in countryComm. &/or Embassy in country

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TravelTravel

► 1 roundtrip from US to starting destination1 roundtrip from US to starting destination USUS carrier high season (Fly America Act) carrier high season (Fly America Act)

► Travel between host countries (US Carrier)Travel between host countries (US Carrier) Use Use high season, coach ratehigh season, coach rate; not a discount rate; not a discount rate

► Use most distant departure city & transportation to Use most distant departure city & transportation to airportairport

► Include cost of changing tickets if 9+ months ($150+)Include cost of changing tickets if 9+ months ($150+)► Add in airport fees and taxesAdd in airport fees and taxes► Assume overnight stay if changing carriersAssume overnight stay if changing carriers► 2-Way Shipping for 4 boxes of books & supplies2-Way Shipping for 4 boxes of books & supplies► Build in reasonable inflation for rate increase Build in reasonable inflation for rate increase ► No travel allowance for dependentsNo travel allowance for dependents

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Maintenance CostsMaintenance Costs

►Decide where you really need to beDecide where you really need to be►Develop itinerary & time in each localeDevelop itinerary & time in each locale►Calculate based on F-H Country Calculate based on F-H Country

allowancesallowances► Include calculation for dependents Include calculation for dependents

based on a monthly stipendbased on a monthly stipend►Budgeted costs may be amended by Budgeted costs may be amended by

DoED based on input from countryDoED based on input from country

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Possible Research Project Possible Research Project CostsCosts

► BooksBooks► Copying & paperCopying & paper► Informants’ fees/giftsInformants’ fees/gifts► Tapes/CDs/Video/FilmTapes/CDs/Video/Film► Postage/shippingPostage/shipping► Transformer for Transformer for

electronicselectronics

► Batteries & rechargerBatteries & recharger► Phone, FAX & internet service Phone, FAX & internet service

(cybercafe) fees(cybercafe) fees► IncidentalsIncidentals► Surface travel within host Surface travel within host

countriescountries► Fulbright Comm. presentationsFulbright Comm. presentations► Tuition & affiliation fees Tuition & affiliation fees

abroadabroad

► NoNo equipment with a life equipment with a life greater than the project itself greater than the project itself (rentals and purchases are (rentals and purchases are disallowed)disallowed)

► NoNo research assistants or research assistants or translatorstranslators

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Health & Accident InsuranceHealth & Accident Insurance

►Use group rates of university-contracted Use group rates of university-contracted carriers for overseas coverage; Specialty carriers for overseas coverage; Specialty Risk International Risk International www.specialtyrisk.comwww.specialtyrisk.com , , STA Travel et al. STA Travel et al.

►Start on date of departure to returnStart on date of departure to return►Budget $1800 minimum. Budget $1800 minimum. ►Emergency medical evacuation & Emergency medical evacuation &

repatriation of remains requiredrepatriation of remains required►Determine adequate amount – don’t Determine adequate amount – don’t

skimpskimp

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Technical HelpTechnical Help

► "Help" is on line, via e-mail, or by calling the "Help" is on line, via e-mail, or by calling the GAPS Hotline.GAPS Hotline.

► Call Call HelpdeskHelpdesk at 1-888-336-8930. Hours are at 1-888-336-8930. Hours are 8 a.m. to 6 p.m. Monday - Friday, 8 a.m. to 6 p.m. Monday - Friday, Eastern time.Eastern time.

► E-mail to: E-mail to: [email protected]@ed.gov. . ► If you have a problem or encounter an error If you have a problem or encounter an error

message on any of the applications, save message on any of the applications, save your work if you can. Then, logout of the site your work if you can. Then, logout of the site and restart your browser. and restart your browser.

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Tips for Dealing with E-Tips for Dealing with E-GrantsGrants

►Site is best viewed in Internet Explorer. Site is best viewed in Internet Explorer. ►Make sure Cookies and JavaScript are Make sure Cookies and JavaScript are

enabled in your browser.enabled in your browser.►Use links, tabs & buttons to navigate (not Use links, tabs & buttons to navigate (not

the back button).the back button).►You will be logged off after 1 hr. You will be logged off after 1 hr.

inactivity.inactivity.►Email Email && call the Help Desk immediately if call the Help Desk immediately if

problems ariseproblems arise

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E-Grants TipsE-Grants Tips

►Log out (top right) when you exit or Log out (top right) when you exit or forms will be locked up.forms will be locked up.

►Do your work in Word (doc or rtf) first and Do your work in Word (doc or rtf) first and upload. Save work & backup frequently!upload. Save work & backup frequently!

►"Large Fonts" setting in Windows distorts "Large Fonts" setting in Windows distorts viewing & printing. To change setting go to viewing & printing. To change setting go to Control Panel | Display | Settings. Control Panel | Display | Settings.

►Error messages – log out, restart browser & Error messages – log out, restart browser & try again; If repeated, contact Helpdesk.try again; If repeated, contact Helpdesk.

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Follow Application FormatFollow Application Format

► 10 page narrative and 2 page bibliography10 page narrative and 2 page bibliography

(disqualified if over 10 pages!)(disqualified if over 10 pages!)► 1 inch margins (do not squeeze margins!)1 inch margins (do not squeeze margins!)► Double space textDouble space text► Single space text in charts, tables, figures, Single space text in charts, tables, figures,

graphs, footnotes and endnotes graphs, footnotes and endnotes ► 12 pt. font (except in charts)12 pt. font (except in charts)► Times New Roman, Courier, Courier New, or Times New Roman, Courier, Courier New, or

Arial onlyArial only

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Accepting the AwardAccepting the Award

►UA Graduate College is notified of UA Graduate College is notified of principal candidates & those who do not principal candidates & those who do not advance.advance.

► Email form accepting designation.Email form accepting designation.►A 2nd notification identifies awardees.A 2nd notification identifies awardees.►The Grad College notifies Fellows of The Grad College notifies Fellows of

award and budget.award and budget.► If you are outside Tucson, leave a letter If you are outside Tucson, leave a letter

accepting the award or send us one.accepting the award or send us one.

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Grant Activation RequestGrant Activation Request

► Student must submit online pre-award form Student must submit online pre-award form ► Host country visa and research authorizedHost country visa and research authorized► Contact research commission, Fulbright Contact research commission, Fulbright

Commission, Embassy, affiliatesCommission, Embassy, affiliates► Human subject research clearance by UA IRBHuman subject research clearance by UA IRB► Advancement to Candidacy – signed form at GCAdvancement to Candidacy – signed form at GC► Submit proposed detail itinerary Submit proposed detail itinerary

(flights/insurance)(flights/insurance)► Travel approval by US/ED takes up to 30 daysTravel approval by US/ED takes up to 30 days► Approval required before ticket purchaseApproval required before ticket purchase► Then Grad College processes disbursementThen Grad College processes disbursement

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Expedite Your ApplicationExpedite Your Application

►Human Subjects – submit plans earlyHuman Subjects – submit plans early► Immunizations – before departureImmunizations – before departure►Research clearances – required before Research clearances – required before

departing departing ►Visas – begin now or upon inclusion in Visas – begin now or upon inclusion in

second round if you need to leave by second round if you need to leave by Sept.; Sept.;

►Sign up for UA Direct Deposit through Sign up for UA Direct Deposit through UAccess - Student Financial AidUAccess - Student Financial Aid

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Conditions of AwardConditions of Award

► Maintain satisfactory progress on researchMaintain satisfactory progress on research► Devote full time to approved researchDevote full time to approved research► Do not engage in income-producing activities Do not engage in income-producing activities

during the period (neither gainful, nor illegal)during the period (neither gainful, nor illegal)► Remain enrolled at the UA in good standing Remain enrolled at the UA in good standing

during the fellowship (Grad College covers 3 during the fellowship (Grad College covers 3 units of dissertation while in the field)units of dissertation while in the field)

► Fellowships may be revoked if conditions not Fellowships may be revoked if conditions not metmet

► Track all expenditures from the grant/submit Track all expenditures from the grant/submit receipts/use a separate accountreceipts/use a separate account

► Submit pre- and post- reports in timely fashionSubmit pre- and post- reports in timely fashion

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Make the Most of the Make the Most of the ExperienceExperience

► Stay the maximum time possibleStay the maximum time possible►Attend Fulbright OrientationAttend Fulbright Orientation►Think about timing (do you need to get Think about timing (do you need to get

back for an assistantship?)back for an assistantship?)►Schedule other grants to extend your Schedule other grants to extend your

stay and maximize awardsstay and maximize awards►Participate fully in the culture and Participate fully in the culture and

share your work with the countryshare your work with the country