2008 auxiliary boat crew qualification examiner workshop qualification examiners 1 st district...

2008 Auxiliary Boat Crew 2008 Auxiliary Boat Crew Qualification Examiner Qualification Examiner

WorkshopWorkshop

Qualification Examiners

1st District Northern Region

March 2008

Presentations will be available at http://www.d1nr-bcqp.us on the ‘QE Corner’ page

2008 QE Workshop2008 QE Workshop USCG Auxiliary 1st District Northern RegionUSCG Auxiliary 1st District Northern Region 22

Welcome!Welcome!

Over the next few hours, we will look at our Over the next few hours, we will look at our past activities and the road ahead, we will past activities and the road ahead, we will review some key areas that the field review some key areas that the field suggests need training, and discuss some suggests need training, and discuss some issues that we can only cover as a whole issues that we can only cover as a whole group.group.

Your facilitator: Ned Kroeker, CQECYour facilitator: Ned Kroeker, CQEC


Focus Today on…Focus Today on…

……Auxiliary Operations Policy, and the Auxiliary Operations Policy, and the Maritime SAR Assistance Policy as it Maritime SAR Assistance Policy as it relates to Auxiliaryrelates to Auxiliary

Needed for any checkrides, and for Needed for any checkrides, and for dockside examinationsdockside examinations

QEs should be highly knowledgeableQEs should be highly knowledgeable Station QEs may not be aware from the Station QEs may not be aware from the

Auxiliary perspectiveAuxiliary perspective


Why the focus?Why the focus?

Currency checkride candidates need to be Currency checkride candidates need to be quizzed to insure knowledge needed for quizzed to insure knowledge needed for their certification level … old habits die their certification level … old habits die hard, especially in the Auxiliaryhard, especially in the Auxiliary

(New coxswain candidates now take written test)(New coxswain candidates now take written test)

Consistent quizzing needs to be Consistent quizzing needs to be performed across the district for all performed across the district for all candidatescandidates


Crewmember currency checkride:Crewmember currency checkride:

Coxswain currency checkride:Coxswain currency checkride:


Today’s AgendaToday’s Agenda09000900 Pre-workshop quizPre-workshop quiz

0915-09300915-0930 Introduction and some other businessIntroduction and some other business09300930 2007 in Review/2008 Preview2007 in Review/2008 Preview -1045-1045 BCQP Process ReviewBCQP Process Review(1030-1045 break)(1030-1045 break)1045-12001045-1200 Policy Workshop: Auxiliary Operations and MSAPPolicy Workshop: Auxiliary Operations and MSAP12001200 Pre-workshop quiz answers handed outPre-workshop quiz answers handed out(1200-1245 lunch on-site)(1200-1245 lunch on-site)1245-13001245-1300 Remarks from guests Remarks from guests 1300-1300- QE Currency and ReappointmentQE Currency and Reappointment -1430-1430 QE GovernanceQE Governance1430-14451430-1445 OTO remarks (items not previously covered)OTO remarks (items not previously covered)(1445-1500 break)(1445-1500 break)1500-1500- Discussions: 2007 Checkride Experience;Discussions: 2007 Checkride Experience;

QE Job Aids; QEs and Training QE Job Aids; QEs and Training -1600-1600 Workshop EvaluationWorkshop Evaluation16001600 AdjournAdjourn


The Auxiliary Boat Crew Training Manual is The Auxiliary Boat Crew Training Manual is the first resource for any questions on the first resource for any questions on “how” the Boat Crew Qualification “how” the Boat Crew Qualification Program works.Program works.

The ‘Standard’ ABCTM Reminder…

2007 In Review2007 In Review & 2008 Preview & 2008 Preview



March 2008


Changes in ABCTMChanges in ABCTM

2007 was the first year of the ABCTM 2007 was the first year of the ABCTM revisionrevision

3-year currency checkride for all3-year currency checkride for all Annual 1 Hour TCT RefresherAnnual 1 Hour TCT Refresher NavRules expiration on anniversary, not NavRules expiration on anniversary, not

year endyear end


2007 Changes in D1NR2007 Changes in D1NR QE reporting of checkride resultsQE reporting of checkride results

Reports are made directly to CQECReports are made directly to CQEC Members receive confirmationMembers receive confirmation

DIRAUX delegation of BCQP AUXDATA DIRAUX delegation of BCQP AUXDATA handlinghandling CQEC handles REYR, initial qualification, currency CQEC handles REYR, initial qualification, currency

entryentry Members receive confirmationMembers receive confirmation

Active Duty QE appointmentsActive Duty QE appointments Stations solicited for recommendations in July ‘07Stations solicited for recommendations in July ‘07 Active Duty QE result reporting greatly improvedActive Duty QE result reporting greatly improved


2007 Changes in QEs2007 Changes in QEs

3 QEs departed the QE corps3 QEs departed the QE corps 2 new QEs appointed after pre-appointment 2 new QEs appointed after pre-appointment

checkride with OTOcheckride with OTO Bart Gaugh Div 9Bart Gaugh Div 9 Bob Larkin Div 9Bob Larkin Div 9

Current Auxiliary QE count is 30.Current Auxiliary QE count is 30.

Current Active Duty QE count is 21.Current Active Duty QE count is 21.


2008 Changes in QEs2008 Changes in QEs 5 QEs in REYR (two corrected now, one still has 5 QEs in REYR (two corrected now, one still has

longstanding coxswain qual issues, two others longstanding coxswain qual issues, two others missing required items)missing required items)

2 additional QEs with Instructor status in REYR2 additional QEs with Instructor status in REYR 3 QEs in training ready for pre-appointment 3 QEs in training ready for pre-appointment

checkridecheckride Luke Williams Div 1Luke Williams Div 1 Joe Antanavich Div 3Joe Antanavich Div 3 Richard King Div 11Richard King Div 11

Transition this year to the formal ABCTM QE Transition this year to the formal ABCTM QE selection processselection process


Active Duty QEsActive Duty QEs NNE: Eastport: 1NNE: Eastport: 1 NNE: South Portland: 5NNE: South Portland: 5 BOS: Merrimack River: 3BOS: Merrimack River: 3 BOS: Gloucester: 3BOS: Gloucester: 3 BOS: Pt Allerton: 2BOS: Pt Allerton: 2 SENE: Chatham: 3SENE: Chatham: 3 SENE: Woods Hole: 2SENE: Woods Hole: 2 SENE: Provincetown: 2SENE: Provincetown: 2


Incident Command SystemIncident Command System Complete transition has now been made Complete transition has now been made

to the USCG requirementto the USCG requirement Any existing crew or coxswains were Any existing crew or coxswains were

placed in REYR February 2008 if courses placed in REYR February 2008 if courses were not recordedwere not recorded

Reporting remains the weak link (member Reporting remains the weak link (member doesn’t report or something fails in the doesn’t report or something fails in the overall system)overall system)

Use the pre-checkride Check ListsUse the pre-checkride Check Lists


2007 New Qualifications2007 New Qualifications

DivDiv11

DivDiv22

DivDiv33

DivDiv44

DivDiv55

DivDiv66

DivDiv77

DivDiv88

DivDiv99

DivDiv1010

DivDiv1111

DivDiv1212

CoxCox 11 55 22 88

CrewCrew 66 11 77 55 11 22 33 22 33 3030

38 Initial Qualification Checkrides(only successful checkrides known)


End of 2007 BCQP MembersEnd of 2007 BCQP Members(prior to 2008 REYR processing)(prior to 2008 REYR processing)

DivDiv11

DivDiv22

DivDiv33

DivDiv44

DivDiv55

DivDiv66

DivDiv77

DivDiv88

DivDiv99

DivDiv1010

DivDiv1111

DivDiv1212

CoxCox 1414 3232 1515 1212 1515 1414 1010 55 88 1919 2828 2020 192192

CrewCrew 2121 6565 1818 3131 5252 3333 3333 1717 2222 2727 5151 4141 411411

DivDiv11

DivDiv22

DivDiv33

DivDiv44

DivDiv55

DivDiv66

DivDiv77

DivDiv88

DivDiv99

DivDiv1010

DivDiv1111

DivDiv1212

CoxCox 1 4 2 2 4 2 1 0 1 3 0 5 25

CrewCrew 3 12 2 7 9 13 6 7 2 5 5 9 80

BCQP Members in REYR as of March 9, 2008BCQP Members in REYR as of March 9, 2008


2007 Currency Checkrides2007 Currency Checkrides

DivDiv11

DivDiv22

DivDiv33

DivDiv44

DivDiv55

DivDiv66

DivDiv77

DivDiv88

DivDiv99

DivDiv1010

DivDiv1111

DivDiv1212

CoxCox 55 1212 99 11 33 22 11 22 66 1212 88 6161

CrewCrew 55 1919 44 44 1212 66 66 66 77 66 1616 1010 101101

162 Currency Checkrides(only successful checkrides known)


2007 QE “Checkrides”2007 QE “Checkrides”2929 Active Duty QEsActive Duty QEs

1212 Audette, Bernstein, Audette, Bernstein, RoderickRoderick

1111 Milone, PearceMilone, Pearce

1010 PotterPotter

99 MacIsaac, RivestMacIsaac, Rivest

88 Armstrong, Bloomquist, Armstrong, Bloomquist, Bornstein, CotterBornstein, Cotter

77 AuchyAuchy

66 Farren, Gianni, LeibovitzFarren, Gianni, Leibovitz

44 P. Pendergast, KroekerP. Pendergast, Kroeker

33 Anderson, Lambert, Anderson, Lambert, SnowmanSnowman

22 Eggleston, Haig, Kunz, G. Eggleston, Haig, Kunz, G. PendergastPendergast

11 LevangieLevangie

00 Griffith, QuinnGriffith, Quinn

Not qualNot qual Lipousky, LehmkuhlLipousky, Lehmkuhl

Caveats: based on candidates reported; QE missions not under control of QE; members do other operational tasks including underway training; unsuccessful checkride missions not known; QE-In-Training not shown. This is reference only.


The Look AheadThe Look Ahead

2007200711 2008200822 2009200933

CoxCox 6161 3838 9090

CrewCrew 101101 7777 211211

TotalTotal 162162 115115 301301

1includes only successful checkrides 2includes rollover of missed currency checkrides from 20073Summer 2009 will include a very large Boston marine event

Numbers do not include initial qualification work


Graphical ViewGraphical Viewby year, by divisionby year, by division

Div 01 Div 02Div 03 Div 04

Div 05 Div 06Div 07

Div 08Div 09

Div 10Div 11

Div 12

2007

2008

2009

0

5

10

15

20

25

30

35

40

45

Currency CheckridesCurrency Checkrides


QE LocationsQE Locations

Future QE

QE

USCG Stations

BCQP Process ReviewBCQP Process Review… … and some topics that members and some topics that members

might ask you aboutmight ask you about



March 2008


BCQP Process BCQP Process (in one page!)(in one page!)

Member trains on all tasks, performs for mentor Member trains on all tasks, performs for mentor signoffsignoff

Checkride checklist verifiedCheckride checklist verified QE performs dockside examinationQE performs dockside examination QE evaluates underway checkrideQE evaluates underway checkride QE reports results to CQECQE reports results to CQEC CQEC validates all requirements, enters into CQEC validates all requirements, enters into

AUXDATA, notifies OTO for letter/certificate to AUXDATA, notifies OTO for letter/certificate to member, confirms to QE and member.member, confirms to QE and member.


BCQP 3-Year CurrencyBCQP 3-Year Currency

QE evaluates underway checkrideQE evaluates underway checkride QE reports results to CQECQE reports results to CQEC CQEC validates all requirements, enters CQEC validates all requirements, enters

into AUXDATA, confirms to QE and into AUXDATA, confirms to QE and member. There is no formal letter.member. There is no formal letter.


““QE reports results to CQEC”QE reports results to CQEC”

Send email or postal mail directly to Ned Send email or postal mail directly to Ned Kroeker, CQECKroeker, CQEC

Candidate name, Member #, date(s) of Candidate name, Member #, date(s) of underway checkride, vessel(s) used for underway checkride, vessel(s) used for underway checkride, tow target vessel(s) underway checkride, tow target vessel(s) used, statement that candidate has a used, statement that candidate has a positive recommendation for certificationpositive recommendation for certification

Don’t delay after checkrideDon’t delay after checkride


QE ExpectationQE Expectation

You’ll get an email confirmation when a You’ll get an email confirmation when a candidate has been processed (as will the candidate has been processed (as will the candidate! candidate! [if they have a valid email recorded in AUXDATA] [if they have a valid email recorded in AUXDATA] ))

If you don’t receive a confirmation within 2 If you don’t receive a confirmation within 2 weeks, follow up: first with CQEC, then weeks, follow up: first with CQEC, then with OTOwith OTO

Normal response time is 24-72 hours after Normal response time is 24-72 hours after receipt of QE notificationreceipt of QE notification


Candidate StatusCandidate Status

Entry of BCQP certification status into Entry of BCQP certification status into AUXDATA represents OTO certification. POMS AUXDATA represents OTO certification. POMS will have that info within 24 hours after will have that info within 24 hours after AUXDATA entryAUXDATA entry

Candidate may act under orders using Candidate may act under orders using certification as of the AUXDATA entry and certification as of the AUXDATA entry and POMS receipt of that entryPOMS receipt of that entry

Candidate does not need to wait for printed letter Candidate does not need to wait for printed letter and certificate to wend their way through and certificate to wend their way through Auxiliary channelsAuxiliary channels


REYR handlingREYR handling REYR removal can take more time to processREYR removal can take more time to process Required underway hours as trainee (if needed) Required underway hours as trainee (if needed)

must have gone through POMS and AUXDATA must have gone through POMS and AUXDATA and be fully enteredand be fully entered

All needed items (including underway time) All needed items (including underway time) WILL be verifiedWILL be verified

Even if checkride was final element, it may take Even if checkride was final element, it may take calendar time for U/W hours to get into system calendar time for U/W hours to get into system locallylocally


REYR handlingREYR handling

If REYR status involves a checkride, QE If REYR status involves a checkride, QE reporting of checkride status will trigger review of reporting of checkride status will trigger review of REYR statusREYR status

All other REYR items require formal request All other REYR items require formal request ((AFTER AFTER the item(s) is/are entered into the item(s) is/are entered into AUXDATA) to the OTO by the candidate’s AUXDATA) to the OTO by the candidate’s Flotilla CommanderFlotilla Commander

Sometimes the CQEC will notice the completion Sometimes the CQEC will notice the completion of requirements and will take early action on of requirements and will take early action on REYR, but REYR, but don’t depend on thisdon’t depend on this!!


Please Avoid REYRPlease Avoid REYR

Always emphasize to members that it is Always emphasize to members that it is FAR, FAR easier for everybody to fulfill FAR, FAR easier for everybody to fulfill requirements rather than do “makeup”. A requirements rather than do “makeup”. A lot of people must spend volunteer time to lot of people must spend volunteer time to handle REYR updates for a single handle REYR updates for a single member, time that could be spent on other member, time that could be spent on other Auxiliary activities.Auxiliary activities.


Temporary Status for HealthTemporary Status for Health

If a member won’t be able to fulfill If a member won’t be able to fulfill requirements due to a limited duration requirements due to a limited duration health issue, they can request a temporary health issue, they can request a temporary deferral through the OTO.deferral through the OTO.

This only delays, not eliminates, This only delays, not eliminates, requirements, and suspends their current requirements, and suspends their current certification.certification.

This should be done in ADVANCE of This should be done in ADVANCE of REYR, not after-the-fact.REYR, not after-the-fact.


Your Own QE StatusYour Own QE Status(Auxiliary QEs)(Auxiliary QEs)

Maintain your Coxswain qualification Maintain your Coxswain qualification (watch your NavRules expiration!)(watch your NavRules expiration!)

Maintain your Instructor qualificationMaintain your Instructor qualification

Take 8-Hour TCT class every 2 years Take 8-Hour TCT class every 2 years (make sure you indicated “QE” on roster!!)(make sure you indicated “QE” on roster!!)


Underway Time for QEsUnderway Time for QEs(Auxiliary QEs)(Auxiliary QEs)

On QE underway missions, you should be On QE underway missions, you should be listed on the patrol orders as crew…but you listed on the patrol orders as crew…but you should not be part of the minimum crew should not be part of the minimum crew count.count.

If you choose to submit separate missions for If you choose to submit separate missions for

Category 7C, QE Underway, you must make Category 7C, QE Underway, you must make sure the SO-IS for the vessel involved in the sure the SO-IS for the vessel involved in the patrol patrol manually removesmanually removes your name from the your name from the AUXDATA crew reporting. AUXDATA crew reporting.


The “I can’t get Patrol Orders The “I can’t get Patrol Orders in POMS” Questionin POMS” Question

This nearly always means a certification problem or a This nearly always means a certification problem or a facility inspection problem in AUXDATAfacility inspection problem in AUXDATA

The underlying problem must be fixed in AUXDATA, not The underlying problem must be fixed in AUXDATA, not POMSPOMS

This requires DIRAUX-staff resolution, not an Auxiliary IS This requires DIRAUX-staff resolution, not an Auxiliary IS issue or a Sector Ops issueissue or a Sector Ops issue…BUT……BUT…Auxiliary IS staff can help in identifying the underlying Auxiliary IS staff can help in identifying the underlying problemproblem

Once fixed, it will still take up to 24 hours to get into Once fixed, it will still take up to 24 hours to get into POMSPOMS


Q & AQ & A

2008 auxiliary boat crew qualification examiner workshop qualification examiners 1 st district...

Documents

qe workshop uscg auxiliary

qe currency

district northern region

qe governance

qe corps

current auxiliary qe

auxiliary perspective

policy workshop