1sthrms Karnataka

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This document gives a detailed description about Human Resource Development and what is the need of automation in Human Resource Management and also describes how the same can be done.

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<ul><li><p>*Centre for e-Governance, Govt. of Karnataka*Presentation by: Shankar.H.S Project Officer, HRMSCentre for e-GovernancePhone: 080-22032547Mobile:9844478794E-mail: po-hrms@karnataka.gov.in</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*IntroductionObjectivesAchievementsTechnical DetailsSalient FeaturesChallengesBenefits and BeneficiariesFuture Plans</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*HRMSHuman Resource Management Systems (HRMS) or Human Resource Information Systems (HRIS) or HR Technology shape an intersection between human resource management (HRM) and information technology. It merges HRM as a discipline and in particular its basic HR activities and processes with the information technology </p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*NEED FOR HRMS Nearly 60% of the State total budget is spent towards Salary &amp; Allowance of Employees. Finance department use to take nearly 4 months to collect and consolidate these data. It was laborious, time consuming still accuracy of data was in question. Therefore it was thought of computerizing this activity. During course of the discussions, it was planned to computerize the entire HRMS .World Bank funded this project. The total estimation of the project was 5 crores</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*HRMS in GovernmentThe Human Resource Management System in the Government environment is a very complex system involving many rules and procedures. The HRMS system takes care of the two main functions Service Records maintenance and Payroll generation of the employees. </p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Error free generation of pay bill and electronic transfer of pay bill to treasury</p><p>To derive cadre management information for planning by the heads of departments/Ministries</p><p>Data processing and projection/ budgeting of employee related salary expenses </p><p>OBJECTIVES OF THE PROJECT</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*To create and maintain a database of all Government employees</p><p>To get a consistent and unified picture of the employee data </p><p>To maintain Service Registers of all employees in electronic form </p><p>To improve the productivity and efficiency of Government</p><p>OBJECTIVES OF THE PROJECT</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Payroll ModuleThe Payroll module automates the pay process by gathering data on employee time and attendance, calculating various deductions and taxes, and generating periodic paybills and annexure reports. In Government the paybill is then submitted to Treasury for payment.</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Service Register ModuleThe SR (Service Record) or Personnel Details Module is a component covering all other HR aspects from recording the details of new employee joining service to his /her retirementThe system records basic demographic and address data, training and development, capabilities and skills management records and other related activities viz (leave, transfer, promotion etc).</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*SERVICE REGISTERPAYROLLTRANSFERPROMOTIONDESCIPLINARY ACTIONSMIS REPORTSCOMPLAINT MONITORING SYSTEMONLINE HELPMajor Modules</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Application is rolled out to the entire State during February 2008.19200 Drawing and Disbursing Officers (DDOs)are using HRMS to generate the monthly salary bills of 5 lakh employees.DDOs from 29 districts (176 Talukas) accessing HRMS online through Internet to update salary and other HR Information.HRMS interface with Khazane was piloted successfully Will be extended to entire State.Various MIS reports are made available to HODs and DDOs. Achievements of Project</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Application Technical DetailsDot Net 2.0 (C#)AJAX (Anthem 2.0)Database Oracle 10gCrystal reportsHTML reportsReports available in Excel formats</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*2 X HP Proliant 460C2 CPU Quad core16GB RAM2 X HP Proliant DL 685C4 CPU dual core32 GB RAMTotal 1TB</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*PAYROLL GENERATION IN NUTSHELL</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Khajane InterfaceGenerate Pay bill in HRMS applicationSent to treasuryConverted to XML Treasury verifies the receivedPay bill dataMake the payment for employeesIf approvedIf found wrong send the Message back to HRMS Using windows services</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka* Only State in the Country to have implemented the total HRMS All category of officers/employees and different pay scales like State, Central, UGC, AICTE, Judicial are drawing salary from a centralized single platform Maintains HRMS database for 500,000+ employees spread across 29 districts and 176 taluks of State of Karnataka</p><p>SALIENT FEATURES </p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*</p><p> Access to the system given to specific Roles like Drawing and Disbursement Officers (DDO) and their assistants Total No. of users 37000 Enables budgeting and forward planning &amp; many more Web based application , 24/7 availability Hosted in a State of the art State Data Centre.Online error reporting &amp; Monitoring SALIENT FEATURES </p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Security Features in HRMS </p><p>User name and encrypted password</p><p> Biometrics Finger print authentication*</p><p> Smartcard (Digital Signature Certificate) *</p><p> Mac id Comparison</p><p>* Will be introduced Shortly</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Collection of 5 Lakh employees Service Register and payroll Data.TrainingHandling of large database and to provide good response time for various concurrent users .Processing of high volume of transactions within stipulated time period.Streamlining and standardizing application to suit the complicated rules and procedures.</p><p>CHALLENGES</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Implementation ApproachTrainers TrainingUsers TrainingData MigrationPilot RunUser FeedbackIncorporation of FeedbackRelease of Next VersionFinal Rollout</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Benefits and Beneficiaries of the Project</p><p>SNOBeneficiariesBenefits1Drawing and Disbursing OfficersError free generation of pay bill for all employeesGetting all relevant MIS reports of employees working under them2.EmployeesAccessing information pertaining to their Service Register3.District head offices/ taluka level offices of various departmentsGeneration of eligible transferee list .Draft seniority list for the employees in their jurisdiction</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Benefits and Beneficiaries of the Project</p><p>SNOBeneficiariesBenefits4.Heads of various departmentsGeneration of draft seniority list. Eligible transferee list, sanctioned post strength. Allocation of posts to various establishments.All other relevant MIS reports5.Department of Personnel and Administrative Reforms (DPAR)Easy and fast access to information for Decision MakingCadre Management6.Finance DepartmentThe budgeting of employee related expenses to become easy and fast.Sanctioned Strength report.</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Benefits and Beneficiaries of the Project</p><p>SNOBeneficiariesBenefits7Accountant GeneralFaster retrieval of information for Group A and B employeesEasy updation of general provident Fund accounts of state government employees.</p><p>8All Departments Of GovernmentImproving efficiencyBetter management of human resourceFaster decision making Generation of reports</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Limitations of Manual SystemService records and payroll details are maintained in papers and are decentralized.Information about these employees has to be culled out from these Service registers and needs consolidation.Decision making is time consumingThere is no uniformity in payroll generationGives scope to errors and fraudNo proper security to the dataNon reaching of Rules/G.O leading to Inconsistency in implementation of Service rules </p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*HRMS System AdvantagesCentrally controlled application leading to Uniform implementation of Rules &amp; proceduresIncrease in DA &amp; other allowance are handled centrally, reaching benefit at the same time to all employees of the State especially remote area.Implementation of pay commission recommendations made very easy.Enables budgeting and forward planning leading to saving of huge time &amp; cost.MIS Reports available to the users and decision makers at a click of buttonInterface with treasury department for quick disbursement of salary.Employee history maintenanceImproves productivity and efficiency for day to day management Easy pension settlement</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Extending ECS all 5 lakh Government employeesElectronic submission of pay bill Calculation of all arrears bills Interface with other departments (KGID, GPF)Introducing Digital Signature Certificate Pension settlement</p><p>Centre for e-Governance, Govt. of Karnataka</p></li><li><p>*Centre for e-Governance, Govt. of Karnataka*Thank You</p><p>Centre for e-Governance, Govt. of Karnataka</p></li></ul>