10 tips to improve meetings
TRANSCRIPT
Effective Meetings10 Tips
1. First, ask “Do I need to hold this meeting"?
Is there an alternative?
2. Define your goals for the meeting
3. Put together a “timed” agenda
4. Don't overcrowd the agenda
5. Pre-align people if you anticipate a lot of opposition or ambivalence to your meeting.
6. Location. Make sure that you book an inspiring venue / meeting room . . .
. . . OK – this might be a bit extreme !
7.Send “Pre-read”. Avoid wasting time by just sharing information at a face-to-face meeting
Send background materials at least 5 working days before the meeting.
• 8. Allocate roles. Decide if you are going to be the facilitator. Allocate responsibility for timekeeping, taking actions. If the group tends to be very polite and avoids confrontation, then appoint somebody to be devils advocate. Give somebody licence to ask the difficult questions and disagree. You need to rotate this role so that somebody does not become labelled as a trouble maker!
8. Allocate Roles
9. Capture Actions.
Use a flip chartand visibly capture “as you go”
10. Issue Actions &
Follow Up.
