1. ?· Proposed Mural by ... Acting Chair Zook on opportunities for arts funding through Economic Stimulus…

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<ul><li><p>Item4|Page1|CACMarch23,2009</p><p>CULTURAL A FFA I RS COMMIS S ION</p><p>MEET ING MI NUTES</p><p>M o n d a y , F e b r u a r y 2 3 , 2 0 0 9CityCouncilChambers</p><p>OaklandCityHall OneFrankOgawaPlaza,3rdFloor</p><p>1. CalltoOrder/DeterminationofQuorum:AregularmeetingoftheCulturalAffairsCommission(CAC)washeldin CityHall,CityCouncilChambers,locatedatOneFrankOgawaPlaza,3rdFloor,Oakland,CA94612.Themeetingconvenedat5:40p.m.withoutaquorum.Aquorumwasachievedat6:46p.m.LoriZookwastheActing Chairperson.</p><p>Present: JacquelineBoggan,StephenGoldstine,JoyceGordon,TerryHill,NicoleNeditch,MataisPouncil,DevinSatterfield,BrianVejby,LoriZook</p><p>Absent: MarcelDiallo,JonathanOwens,EstebanSabar,VelfrancesYoungDillardExcused: NoneStaff: StevenHuss,CulturalArtsProgramsCoordinatorand DepartmentLiaisontotheCultural</p><p>AffairsCommissionKathyLittles,CulturalFundingCoordinatorKristenZaremba,AssistantPublicArtCoordinator</p><p>2. OpenForum:Onespeaker,SukiOKane.3. ActionItem:Approvalofminutesfrom December8,2008specialmeeting.</p><p>Motion: CommissionerBogganmovedtoapproveminutes.Second: CommissionerGoldstineVote: Ayes: CommissionersBoggan,Goldstine,Gordon,Hill,Neditch,Pouncil,</p><p>Satterfield,Vejby,ZookNoes: noneAbstentions: none</p><p>Motionpassed.</p><p>4. ActionItem:ApprovalofFundingAdvisoryCommitteeRecommendationof20092010GrantsPanelistList.(K.Littles)Motion: CommissionerGoldstinemovedtoapproverecommendation.Second: CommissionerPouncilVote: Ayes: CommissionersBoggan,Goldstine,Gordon,Hill,Neditch,Pouncil,</p><p>Satterfield,Vejby,ZookNoes: noneAbstentions: none</p><p>Motionpassed.</p><p>5. A.ActionItem:ApprovalofPublicArtAdvisoryCommittee (PAAC)RecommendationtoAcceptProposedMuralbyArtistRockyBairdtobeCommissionedby CouncilmemberJaneBrunnerfor55thStreet/Highway24UnderpassandtoAssumeResponsibilityforFutureMaintenanceoftheMural.</p><p>ThisitemwaswithdrawnandtentativelyrescheduledforafutureCACmeeting.</p></li><li><p>Item4|Page2|CACMarch23,2009</p><p>B.ActionItem:ApprovalofPAACRecommendationto AwardArtistDakotaWarrenaContractintheAmountof$60,000toDesign,FabricateandInstallPublicArtworkfortheFremontPoolPublicArtProject.(K.Zaremba)Motion:CommissionerPouncilmovedtoapproverecommendation.Second:CommissionerNeditchVote: Ayes: CommissionersBoggan,Goldstine,Gordon,Hill,Neditch,Pouncil,</p><p>Satterfield,Vejby,ZookNoes: noneAbstentions: none</p><p>Motionpassed.</p><p>C. ActionItem:ApprovalofPAACRecommendationto AcceptRequestforQualificationsGuidelinesfor20092010OpenProposalsProgram.(S.Huss)Motion:CommissionerSatterfieldmovedtoapproverecommendation.Second:CommissionerBogganVote: Ayes: CommissionersBoggan,Goldstine,Gordon,Hill,Neditch,Pouncil,</p><p>Satterfield,Vejby,ZookNoes: noneAbstentions: none</p><p>Motionpassed.</p><p>6. InformationalReport:OaklandCulturalTrustUpdate.7. InformationalReport:MarketingUpdate.8. DiscussionItem:CeremonialRecognitionforOaklandEastBaySymphonyandOtherOaklandArts</p><p>Organizations.</p><p>9. Action Item:ScheduleCACDistrictMeetingsin2009.Specialmeetingswillbeheldasfollows:March23,2009,RedwoodDaySchool,District5September28orOctober26inDistrict1December14,FoxOaklandTheater(tentative)oranothervenueinDistrict3.Motion: CommissionerNeditchmovedto districtmeetingsasnoted.Second: CommissionerPouncilVote: Ayes: CommissionersBoggan,Goldstine,Gordon,Hill,Neditch,Pouncil,</p><p>Satterfield,Vejby,ZookNoes: noneAbstentions: none</p><p>Motionpassed.</p><p>10.ActionItem:ScheduleCACAnnualRetreatDate.Motion: CommissionerBogganmovedtoscheduletheCAC2009retreatforSaturday,May16,2009from10:00a.m.to4:00p.m.Second: CommissionerVejbyVote: Ayes: CommissionersBoggan,Goldstine,Gordon,Hill,Neditch,Pouncil,</p><p>Satterfield,Vejby,ZookNoes: noneAbstentions: none</p><p>Motionpassed.</p></li><li><p>Item4|Page3|CACMarch23,2009</p><p>11.AgendaBuilding NextCACmeeting:SpecialmeetingMonday,March23,2009</p><p>5:30to7:30p.m.atRedwoodDaySchool,3245SheffieldAvenue(District5),Oakland OaklandCulturalTrustupdate InviteCouncilmemberDeLaFuentetointroducemeeting</p><p>12.AnnouncementsActingChairZookonopportunitiesforartsfundingthroughEconomicStimulusPackage.</p><p>13.AdjournmentMeetingadjournedat7:05p.m.</p></li><li><p>Item4|Page 4|CACMarch23,2009 </p><p>C ul t u ra l A r t s P r o gr a ms C ul tur a l A r t s &amp; Ma r k et i ng Di v i si on</p><p>TO: CulturalAffairsCommissionATTN: LoriZook,ActingChair</p><p>FROM: KathyLittles,CulturalFundingCoordinatorDATE: February23,2009</p><p>RE: FundingAdvisoryCommitteeRecommendationtoApproveFundingReviewPanelistsfortheFY20092010IndividualArtistProjectSupport,OrganizationProjectSupport,andArtintheSchoolsFundingCategories</p><p>SUMMARYTheFundingAdvisoryCommitteerecommendsapproval ofthelistofindividualstoparticipateinthreepanelsoffourtosixpeopleeach whowillconvenetoreviewfundingapplicationsforthefollowingCulturalFundinggrantprograms:</p><p> IndividualArtistProjectSupport(IAP) OrganizationProjectSupport(OP) ArtintheSchoolsSupport(AiS)</p><p>Thepanelswillconsistofindividualswhohaveexperiencein andunderstandingof theartisticdisciplinesoftheapplicantpool,aswellasexpertiserelevanttothespecificprogramarea.ThesepanelshelptosupportafairandequitableapplicationprocesstotheCultural FundingProgram.PanelsareconvenedonanannualbasisforeveryfundingprogramwiththeexceptionoftheOrganizationalAssistanceProgram,whichisatwoyearawardcommitmentpendingawardees'interimreportsandasatisfactoryassessmentofthefundedprogramsfiscal stability.</p><p>Staffpresentedtheproposedlistofpanelists(seeattachmentB)totheFundingAdvisoryCommittee(FAC)atitsregularmeetingonJanuary14,2009.TheFACapprovedthelistbyunanimousvoteofthememberspresent.FISCALIMPACTThereisnonewfiscalimpactontheGeneralFundresultingfromtheapprovaloftherecommendedpanelists.ThecostofrunningpanelsisbuiltintotheCouncilapprovedoperationalexpensesoftheprogram.BACKGROUNDPriorto1985therewasnoformalprocedureorcriteriaforevaluatingandrewardinggrantstoOaklandbasednonprofitartsorganizationsandindependentartists.TheCitychargedtheformerOaklandArtsCouncilwiththetaskofdevelopinganequitableprocessforthedistributionofCityfunds.In1985thefirstartsfundingpoliciesandprocedureswereadopted.Grantguidelineswereestablished,applicationmaterialsweredevelopedandapanelsystemforevaluatingapplicationswasdesigned.ThiscreatedthefoundationfortheadministrationoftheCulturalFundingProgram.</p></li><li><p>Item4|Page 5|CACMarch23,2009 </p><p>C ul t u ra l A r t s P r o gr a ms C ul tur a l A r t s &amp; Ma r k et i ng Di v i si on</p><p>PROGRAMDESCRIPTIONApanelofuptofourtosixindividualswill beconvenedtoreviewapplicationsforthefollowingprograms(pleaseseeAttachmentAforadescriptionofeachprogram): IndividualArtistProjectSupport OrganizationProjectSupport ArtintheSchoolsSupport</p><p>Attemptsaremadetosecureadiverseandqualifiedpanelistpoolforeachpanel.Panelsarecomposedofindividualswhohaveexperiencein andunderstandingof theartisticdisciplinesoftheapplicantpoolaswellasexpertiserelevanttothespecificprogramarea.Whenconstitutingpanels,stafflooksforthefollowingareasof expertise:</p><p>1. Artistic(withanemphasisonartistsservingaspanelists)2. Managerial(invariousartisticdisciplines)3. Nonprofitmanagement4. Artsmarketing5. Producingand/orpresenting6. KnowledgeofOaklandanditsartscommunity</p><p>Thepanelswillconveneduringthefollowingdatestoreviewfundingapplicantstothefollowingprograms: IndividualArtistProjectSupport March910,2009</p><p>49applicationsreceived OrganizationProjectSupport March1617,2009</p><p>32applicationsreceived ArtintheSchools March2425,2009</p><p>24applicationsreceived</p><p>20092010CulturalFundingProgramPanelistReportInpreviousyearsCulturalFundingProgramReviewPanelistshavemaderecommendationsonwhichapplicationstofundandhowmuchshouldbeawarded.Theserecommendationswerethen presentedtotheFundingAdvisoryCommitteeandtheOaklandCulturalAffairsCommissionforapproval.Thisyearduetothelackof aknownbudgetatthetimeinwhich thepanelwillconvene,thepanelistswillreviewandscorealleligibleapplicationsintheIndividualArtistProject,OrganizationProjectandArtintheSchoolsgrantcategories(OrganizationalAssistanceisatwoyeargrantanddoesnotrunin20092010).Thepanelistswillnotrankapplications(i.e.institutecuts).TheCommissionisresponsibleforforwardingfinalrecommendationstotheCityCouncilbasedonavailablefunds.PleaseseeAttachmentBforalistof20092010panelists.StipendInpreviousyearsReviewPanelistshavereceivedasmallhonorariumof$100foreachpanelmeetingdayinadditionto$50forattendingthepanelorientation(mandatoryforfirsttimepanelists.)Inresponsetothebudgetcrisis,onNovember12,2008theFACvotedtoeliminate</p></li><li><p>Item4|Page 6|CACMarch23,2009 </p><p>C ul t u ra l A r t s P r o gr a ms C ul tur a l A r t s &amp; Ma r k et i ng Di v i si on</p><p>thehonorarium forthemandatoryorientation.Furthermore,panelistswillhavetheoption ofacceptinga$75perdayhonorarium.Mealsduringpanelmeetingswillcontinuetobeprovided.</p><p>RECOMMENDATIONSTheFACrecommendsthattheCulturalAffairsCommissionapprovethelistofindividuals(AttachmentB) toserveaspanelistsforFY20092010ontheIndividualArtistProject,OrganizationProject,andArtintheSchoolsreviewpanels.</p><p>TheFACfurtherrecommendsthatintheeventanyofthebelownamedindividualsarenotavailableand/oradditionalindividualsmustberecruited,staff,withtheassistanceoftheFACcochair,willidentifyandconfirm thenamesofotherqualifiedindividualstoserveaspanelistswithoutreturningtotheCommissionforapproval.</p></li><li><p>Item4|Page 7|CACMarch23,2009 </p><p>C ul t u ra l A r t s P r o gr a ms C ul tur a l A r t s &amp; Ma r k et i ng Di v i si on</p><p>AttachmentA </p><p>O v e r v i e w o f P r o g r a m s </p><p>The Cultural Funding Program offers several funding opportunities for Oakland-based individuals and nonprofit organizations producing arts and cultural activities in Oakland. </p><p>Organization Project Support Program The Organization Project Support category supports Oakland-based nonprofit organizations producing art activities in Oakland that culminate in a local public outcome for the benefit of the community. Such activities may include, but are not limited to, performances of dance, theater, music, exhibitions, classes and workshops. </p><p>Individual Artist Project Support Program The Individual Artist Project Support category supports Oakland resident individual artists producing art activities in Oakland that culminate in a local public outcome for the benefit of the community. Such activities may include, but are not limited to performances of dance, theater, and music, exhibitions, classes and workshops. </p><p>Art in the Schools Program The Art in the Schools category exposes young people in the Oakland public schools to quality, hands-on arts experiences in the school setting to educate them about the process of creating and producing arts, and to support and enhance the classroom curriculum. Funds will support arts residencies on the school site before, during or after school hours wherein there is a long-term, in-depth interaction between professional artists and an ongoing group of students.</p></li><li><p>Item4|Page 8|CACMarch23,2009 </p><p>C ul t u ra l A r t s P r o gr a ms C ul tur a l A r t s &amp; Ma r k et i ng Di v i si on </p><p>Organizational Assistance Program The Organizational Assistance Program (OAP) is a two-year program that supports Oakland- based 501(c)3 nonprofit arts organizations producing ongoing art and cultural activities that may include, but are not limited to, performances in dance, music or theater, classes and workshops, and exhibits, for the benefit of the community. The OAP is designed to promote the health and stabilization of Oaklands nonprofit arts and culture providers. There are two levels to the Organizational Assistance Program: Level I Strategic Development Support, and Level II General Operating Support. Applications are rev iewed every two years only and therefore were not a part of the 09-10 Panel Rev iew process. Renewed funding in year two of the Organizational Assistance granting period is contingent upon staff evaluation of the interim report due June 30, 2009.</p></li><li><p>Item4|Page 9|CACMarch23,2009 </p><p>C ul t u ra l A r t s P r o gr a ms C ul tur a l A r t s &amp; Ma r k et i ng Di v i si on</p><p>AttachmentB</p><p>20092010CulturalFundingProgramPanelists</p><p>IndividualArtistProjectMarch910JenniferChu,OaklandAsianCulturalCenterLisaSaunders,DancerTiegaNoelVarlack,MuseumoftheAfricanDiaspora*RonnieStewart,BayAreaBluesFestival*EvelynOrantes,Visualartist,OaklandMuseumofCalifornia*ShalondaIngram,FAC</p><p>OrganizationProject March1617SabrinaLynnMotely,ArtsAdministration,VesperSocietyAmyKweskin,ArtsAdministrationJaimeCortez,LiteraryArtsRobNehring,VisualArtist,TheCrucible*SherwoodChen,FAC</p><p>ArtintheSchools March2425SheilaPressley,DirectorofEducation,FineArtsMuseumofSanFrancisco*PhilRydeen,OaklandUnifiedSchoolDistrict,VisualandPerformingArtsChinakaHodge,Literary/VisualArts,YouthMatiasPouncil,CAC</p><p>*PanelistspreviouslyapprovedbyCommission(20092010Panelistsaresubjecttochange)</p></li><li><p>Item4|Page 10|CACMarch23,2009 </p><p>C ul t u ra l A r t s P r o gr a ms C ul tur a l A r t s &amp; Ma r k et i ng Di v i si on</p><p>TO: CulturalAffairsCommissionATTN: LoriZook,ActingChair</p><p>FROM: StevenHuss,CulturalArtsProgramsCoordinatorDATE: February23,2009</p><p>RE: PublicArtAdvisoryCommitteeRecommendationtoAwardArtistDakotaWarrenaContractintheAmountof$60,000 toDesign,FabricateandInstallPublicArtworkfortheFremontPool PublicArtProject</p><p>SUMMARYThePublicArtAdvisoryCommittee(PAAC)recommendsDakotaWarren astheartisttoreceiveacontractfor$60,000todesign,fabricateandinstallpublicartworkfortheFremontPool PublicArtProject.</p><p>SELECTIONPROCESSArtistsresidingandworkingin theBayAreawereeligibletosubmittheirqualificationsfortheopportunitytodesign,fabricateandinstallanewpublicartworkfor theFremontPool,locatedat4550FoothillBoulevard,in EastOakland. TheCityreceivedatotalof 40applicationstotheproject.Afterreviewingallapplications,staffforwarded the37eligibleapplicationstotheselectionpanel.Thepanelmettoreviewapplicationson January16,2009in HearingRoom4ofOaklandCityHall,1FrankOgawaPlaza.CriteriafortheselectionofartistsarefoundintheFremontPoolPublicArtProjectRequestforQualifications(RFQ).Thepanel selectedthefollowingfinaliststobeinterviewedpriortomakingafinalrecommendation:</p><p>1) EneOsteraasConstableandScottConstable(Oakland/Sebastopol)2) MichaelHaydenandKristinaLucas(SantaRosa)3) DakotaWarren (Sausalito)4) JohannaPoethig(Oakland)Alternate5) AileenBarr(SanFrancisco) AlternatePrior tobeinginterviewed,onJanuary27,2009 thefinalistsattendedasitevisitandorientationmeetinginorder tobecomefamiliarwithaspectsoftheprojectsiteandmeetcityrepresentatives.Theselectionpanelmetagainon January30,2009inHearingRoom4ofOaklandCityHall,1FrankOgawaPlaza,tointerviewthethreefinalistsandreachedtheaboverecommendation.ThePAACapprovedthepanelsrecommendationatitsregularmeetingonFebruary2,2009.</p><p>FISCALIMPACTTheFremontPool PublicArtProjectisfundedthroughCityofOaklandRedevelopmentAgencypercentforartfunds(perResolutionNo.898C.M.S.)andsupplementaryRedevelopmentAgencyFaadeImprovementFunds.Onceapprovedby thePAAC,Cultural AffairsCommission andCityCouncil,theselectedartistwillbecontractedfordesigndevelopment,fabricationandinstallationofthefinalartworkinanamountnottoexceedsixty thousanddollars($60,000).</p></li><li><p>Item4|Page 11|CACMarch23,2009 </p><p>C ul t u ra l A r t s P r o gr a ms C ul tur a l A r t s &amp; Ma r k et i ng Di v i si on</p><p>BACKGROUNDTheFremontPool,operatedbyOaklandParksandRecreationsAquaticsDepartmentandlocatedat4550FoothillBoulevard,isoneofsevenpoolsservinglocalOaklandresidentsandyouth.ThepoolislocatedatFremontHighSchoolandservestheEastOaklandcommunityin...</p></li></ul>

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