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  • Item4|Page1|CACMarch23,2009

    CULTURAL A FFA I RS COMMIS S ION

    MEET ING MI NUTES

    M o n d a y , F e b r u a r y 2 3 , 2 0 0 9CityCouncilChambers

    OaklandCityHall OneFrankOgawaPlaza,3rdFloor

    1. CalltoOrder/DeterminationofQuorum:AregularmeetingoftheCulturalAffairsCommission(CAC)washeldin CityHall,CityCouncilChambers,locatedatOneFrankOgawaPlaza,3rdFloor,Oakland,CA94612.Themeetingconvenedat5:40p.m.withoutaquorum.Aquorumwasachievedat6:46p.m.LoriZookwastheActing Chairperson.

    Present: JacquelineBoggan,StephenGoldstine,JoyceGordon,TerryHill,NicoleNeditch,MataisPouncil,DevinSatterfield,BrianVejby,LoriZook

    Absent: MarcelDiallo,JonathanOwens,EstebanSabar,VelfrancesYoungDillardExcused: NoneStaff: StevenHuss,CulturalArtsProgramsCoordinatorand DepartmentLiaisontotheCultural

    AffairsCommissionKathyLittles,CulturalFundingCoordinatorKristenZaremba,AssistantPublicArtCoordinator

    2. OpenForum:Onespeaker,SukiOKane.3. ActionItem:Approvalofminutesfrom December8,2008specialmeeting.

    Motion: CommissionerBogganmovedtoapproveminutes.Second: CommissionerGoldstineVote: Ayes: CommissionersBoggan,Goldstine,Gordon,Hill,Neditch,Pouncil,

    Satterfield,Vejby,ZookNoes: noneAbstentions: none

    Motionpassed.

    4. ActionItem:ApprovalofFundingAdvisoryCommitteeRecommendationof20092010GrantsPanelistList.(K.Littles)Motion: CommissionerGoldstinemovedtoapproverecommendation.Second: CommissionerPouncilVote: Ayes: CommissionersBoggan,Goldstine,Gordon,Hill,Neditch,Pouncil,

    Satterfield,Vejby,ZookNoes: noneAbstentions: none

    Motionpassed.

    5. A.ActionItem:ApprovalofPublicArtAdvisoryCommittee (PAAC)RecommendationtoAcceptProposedMuralbyArtistRockyBairdtobeCommissionedby CouncilmemberJaneBrunnerfor55thStreet/Highway24UnderpassandtoAssumeResponsibilityforFutureMaintenanceoftheMural.

    ThisitemwaswithdrawnandtentativelyrescheduledforafutureCACmeeting.

  • Item4|Page2|CACMarch23,2009

    B.ActionItem:ApprovalofPAACRecommendationto AwardArtistDakotaWarrenaContractintheAmountof$60,000toDesign,FabricateandInstallPublicArtworkfortheFremontPoolPublicArtProject.(K.Zaremba)Motion:CommissionerPouncilmovedtoapproverecommendation.Second:CommissionerNeditchVote: Ayes: CommissionersBoggan,Goldstine,Gordon,Hill,Neditch,Pouncil,

    Satterfield,Vejby,ZookNoes: noneAbstentions: none

    Motionpassed.

    C. ActionItem:ApprovalofPAACRecommendationto AcceptRequestforQualificationsGuidelinesfor20092010OpenProposalsProgram.(S.Huss)Motion:CommissionerSatterfieldmovedtoapproverecommendation.Second:CommissionerBogganVote: Ayes: CommissionersBoggan,Goldstine,Gordon,Hill,Neditch,Pouncil,

    Satterfield,Vejby,ZookNoes: noneAbstentions: none

    Motionpassed.

    6. InformationalReport:OaklandCulturalTrustUpdate.7. InformationalReport:MarketingUpdate.8. DiscussionItem:CeremonialRecognitionforOaklandEastBaySymphonyandOtherOaklandArts

    Organizations.

    9. Action Item:ScheduleCACDistrictMeetingsin2009.Specialmeetingswillbeheldasfollows:March23,2009,RedwoodDaySchool,District5September28orOctober26inDistrict1December14,FoxOaklandTheater(tentative)oranothervenueinDistrict3.Motion: CommissionerNeditchmovedto districtmeetingsasnoted.Second: CommissionerPouncilVote: Ayes: CommissionersBoggan,Goldstine,Gordon,Hill,Neditch,Pouncil,

    Satterfield,Vejby,ZookNoes: noneAbstentions: none

    Motionpassed.

    10.ActionItem:ScheduleCACAnnualRetreatDate.Motion: CommissionerBogganmovedtoscheduletheCAC2009retreatforSaturday,May16,2009from10:00a.m.to4:00p.m.Second: CommissionerVejbyVote: Ayes: CommissionersBoggan,Goldstine,Gordon,Hill,Neditch,Pouncil,

    Satterfield,Vejby,ZookNoes: noneAbstentions: none

    Motionpassed.

  • Item4|Page3|CACMarch23,2009

    11.AgendaBuilding NextCACmeeting:SpecialmeetingMonday,March23,2009

    5:30to7:30p.m.atRedwoodDaySchool,3245SheffieldAvenue(District5),Oakland OaklandCulturalTrustupdate InviteCouncilmemberDeLaFuentetointroducemeeting

    12.AnnouncementsActingChairZookonopportunitiesforartsfundingthroughEconomicStimulusPackage.

    13.AdjournmentMeetingadjournedat7:05p.m.

  • Item4|Page 4|CACMarch23,2009

    C ul t u ra l A r t s P r o gr a ms C ul tur a l A r t s & Ma r k et i ng Di v i si on

    TO: CulturalAffairsCommissionATTN: LoriZook,ActingChair

    FROM: KathyLittles,CulturalFundingCoordinatorDATE: February23,2009

    RE: FundingAdvisoryCommitteeRecommendationtoApproveFundingReviewPanelistsfortheFY20092010IndividualArtistProjectSupport,OrganizationProjectSupport,andArtintheSchoolsFundingCategories

    SUMMARYTheFundingAdvisoryCommitteerecommendsapproval ofthelistofindividualstoparticipateinthreepanelsoffourtosixpeopleeach whowillconvenetoreviewfundingapplicationsforthefollowingCulturalFundinggrantprograms:

    IndividualArtistProjectSupport(IAP) OrganizationProjectSupport(OP) ArtintheSchoolsSupport(AiS)

    Thepanelswillconsistofindividualswhohaveexperiencein andunderstandingof theartisticdisciplinesoftheapplicantpool,aswellasexpertiserelevanttothespecificprogramarea.ThesepanelshelptosupportafairandequitableapplicationprocesstotheCultural FundingProgram.PanelsareconvenedonanannualbasisforeveryfundingprogramwiththeexceptionoftheOrganizationalAssistanceProgram,whichisatwoyearawardcommitmentpendingawardees'interimreportsandasatisfactoryassessmentofthefundedprogramsfiscal stability.

    Staffpresentedtheproposedlistofpanelists(seeattachmentB)totheFundingAdvisoryCommittee(FAC)atitsregularmeetingonJanuary14,2009.TheFACapprovedthelistbyunanimousvoteofthememberspresent.FISCALIMPACTThereisnonewfiscalimpactontheGeneralFundresultingfromtheapprovaloftherecommendedpanelists.ThecostofrunningpanelsisbuiltintotheCouncilapprovedoperationalexpensesoftheprogram.BACKGROUNDPriorto1985therewasnoformalprocedureorcriteriaforevaluatingandrewardinggrantstoOaklandbasednonprofitartsorganizationsandindependentartists.TheCitychargedtheformerOaklandArtsCouncilwiththetaskofdevelopinganequitableprocessforthedistributionofCityfunds.In1985thefirstartsfundingpoliciesandprocedureswereadopted.Grantguidelineswereestablished,applicationmaterialsweredevelopedandapanelsystemforevaluatingapplicationswasdesigned.ThiscreatedthefoundationfortheadministrationoftheCulturalFundingProgram.

  • Item4|Page 5|CACMarch23,2009

    C ul t u ra l A r t s P r o gr a ms C ul tur a l A r t s & Ma r k et i ng Di v i si on

    PROGRAMDESCRIPTIONApanelofuptofourtosixindividualswill beconvenedtoreviewapplicationsforthefollowingprograms(pleaseseeAttachmentAforadescriptionofeachprogram): IndividualArtistProjectSupport OrganizationProjectSupport ArtintheSchoolsSupport

    Attemptsaremadetosecureadiverseandqualifiedpanelistpoolforeachpanel.Panelsarecomposedofindividualswhohaveexperiencein andunderstandingof theartisticdisciplinesoftheapplicantpoolaswellasexpertiserelevanttothespecificprogramarea.Whenconstitutingpanels,stafflooksforthefollowingareasof expertise:

    1. Artistic(withanemphasisonartistsservingaspanelists)2. Managerial(invariousartisticdisciplines)3. Nonprofitmanagement4. Artsmarketing5. Producingand/orpresenting6. KnowledgeofOaklandanditsartscommunity

    Thepanelswillconveneduringthefollowingdatestoreviewfundingapplicantstothefollowingprograms: IndividualArtistProjectSupport March910,2009

    49applicationsreceived OrganizationProjectSupport March1617,2009

    32applicationsreceived ArtintheSchools March2425,2009

    24applicationsreceived

    20092010CulturalFundingProgramPanelistReportInpreviousyearsCulturalFundingProgramReviewPanelistshavemaderecommendationsonwhichapplicationstofundandhowmuchshouldbeawarded.Theserecommendationswerethen presentedtotheFundingAdvisoryCommitteeandtheOaklandCulturalAffairsCommissionforapproval.Thisyearduetothelackof aknownbudgetatthetimeinwhich thepanelwillconvene,thepanelistswillreviewandscorealleligibleapplicationsintheIndividualArtistProject,OrganizationProjectandArtintheSchoolsgrantcategories(OrganizationalAssistanceisatwoyeargrantanddoesnotrunin20092010).Thepanelistswillnotrankapplications(i.e.institutecuts).TheCommissionisresponsibleforforwardingfinalrecommendationstotheCityCouncilbasedonavailablefunds.PleaseseeAttachmentBforalistof20092010panelists.StipendInpreviousyearsReviewPanelistshavereceivedasmallhonorariumof$100foreachpanelmeetingdayinadditionto$50forattendingthepanelorientation(mandatoryforfirsttimepanelists.)Inresponsetothebudgetcrisis,onNovember12,2008theFACvotedtoeliminate

  • Item4|Page 6|CACMarch23,2009

    C ul t u ra l A r t s P r o gr a ms C ul tur a l A r t s & Ma r k et i ng Di v i si on

    thehonorarium forthemandatoryorientation.Furthermore,panelistswillhavetheoption ofacceptinga$75perdayhonorarium.Mealsduringpanelmeetingswillcontinuetobeprovided.

    RECOMMENDATIONSTheFACrecommendsthattheCulturalAffairsCommissionapprovethelistofindividuals(AttachmentB) toserveaspanelistsforFY20092010ontheIndividualArtistProject,OrganizationProject,andArtintheSchoolsreviewpanels.

    TheFACfurtherrecommendsthatintheeventanyofthebelownamedindividualsarenotavailableand/oradditionalindividualsmustberecruited,staff,withtheassistanceoftheFACcochair,willidentifyandconfirm thenamesofotherqualifiedindividualstoserveaspanelistswithoutreturningtotheCommissionforapproval.

  • Item4|Page 7|CACMarch23,2009

    C ul t u ra l A r t s P r o gr a ms C ul tur a l A r t s & Ma r k et i ng Di v i si on

    AttachmentA

    O v e r v i e w o f P r o g r a m s

    The Cultural Funding Program offers several funding opportunities for Oakland-based individuals and nonprofit organizations producing arts and cultural activities in Oakland.

    Organization Project Support Program The Organization Project Support category supports Oakland-based nonprofit organizations producing art activities in Oakland that culminate in a local public outcome for the benefit of the community. Such activities may include