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ICOTS (Interstate Compact

Offender Tracking System)

Attachments

Training

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1. When you select lifetime or specific registration, the

attachment area will appear.

2. Click the browse button

3. Select the file and click open

Sex Offender Registry Information

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This will appear once you have successfully

attached the document.

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Conditions of Supervision

Select “Special Condition,” then attach

conditions. All conditions can be in one attachment.

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This will appear once the conditions are

successfully added.

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A front facing photo must be attached. Make sure the offender is recognizable

from the photo.

Offender Photograph

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The boxes appear checked once you have been in the section; it

does not guarantee that you have completed it.

Once you have entered all information, you can upload the Offender Application and everything will be filled in.

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Click “Download Offender Application,” print the application

and have it signed and dated by offender and

witness.The application does not need to be attached, but

the original must be retained in your office.

Offender Application

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This is what the screen will look like once the application is

successfully attached. You may view the PDF to be sure it is

correct.

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If you see the green box, the transfer request has

been successfully submitted to your

supervisor for review.

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Reminders

• If you have started an action and you do not complete it, the system will save it in your “Compact Workload” and you can access it from there to complete it

• DO NOT ADD ANOTHER STATE’S OFFENDER!!!!

• DO NOT CLICK THE RED WITHDRAW BUTTON!!!

• Search for an offender prior to initiating an action; only add the Minnesota offender if they are not already in the system

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Rule 3.107

• Transfer request form;• Instant offense in sufficient detail to

describe the type and severity of offense and whether the charge has been reduced at the time of imposition of sentence;

• Photograph of the offender;• Conditions of supervision;• Any orders restricting the offender’s

contact with victims or any other person;

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• Any known orders protecting the offender from contact with any other person;

• Information as to whether the offender is subject to sex offender registry requirements in the sending state along with supportive documentation;

• Pre-sentence investigation report, if available;

• Supervision history, if available;

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• Information relating to any court-ordered financial obligations, including but not limited to, fines, court costs, restitution, and family support; the balance that is owed by the offender on each; and the address of the office to which payment must be made

• The Offender Application for Interstate Compact Transfer shall be maintained in the sending state

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• Additional documents, such as the Judgment and Commitment, and any other information may be requested from the sending state following acceptance of the offender. The sending state shall provide the documents if available.

• Sex Offender information is still required– Assessment information– Social history– Information relevant to offender’s criminal sexual

behavior– Law enforcement report providing specific details of

the sex offense– Victim information (name, sex, age & relationship)– Current or recommended supervision and treatment

plan

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Instant Offense Details

• Should be attached under the “Pre-sentence Investigation Reports” tab

• Most often provided via an attachment of a police report, criminal complaint or pre-sentence report

• Also include sentencing information to indicate whether the charge has been reduced

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Once you click “Yes,” the “New Record” box will

appear

Click the “Browse” button to find the file

on your computer

Once you have attached the file and entered a

description, click the “Add” button

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Additional Information

• Attach additional documents you believe are important even though they aren’t required by rule

• Only attach documents in one place– Once attached, you can refer to it but do not

attach it in another area

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Conditions of Supervision

• Standard conditions as well as any special conditions are required– Select the “Special Condition” option in the

drop down menu– Provide a description– Attach the document– Click add

• If nothing is selected, the default is “Alcohol/Drug Treatment”

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ICOTS is designed to HELP complete required steps

Agents still need to know the ICAOS

Rules

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Attachments

• Can take place by either typing (or copying and pasting) directly into the description field or by browsing computer files and uploading (attaching) a document to the system– In both instances, remember to click the “Add”

button

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Case Closure Replies

• A reply is now required for all case closures

• The reply will close the case whether you agree or disagree with the closure

• Please indicate in the comment section whether you agree or disagree with the closure so the Interstate Unit knows if the reply should be forwarded or not

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Enter comments here indicating whether or not

you agree with the closure.