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Page 1: 0]Main Copy of Ajesh Project Report on Pantaloons

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School of Management Studies (VIBA)

BONAFIDE CERTIFICATE

This is to Certify that internship report titled “A STUDY ON THE

DEPARTMENTAL FUNCTIONS in PANTALOONS RETAIL INDIA LTD is

a Bonafide record of work carried out by AJESH.N.A (10301103) School of

Management Studies, under VELS UNIVERSITY submitted in partial fulfillment

of the requirements for the award of the degree of Master of Business

Administration from the VELS UNIVERSITY.

Ms. S.PREETHA MRS PREETHA

HOD- Management Studies Project Guide

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DECLARATION

I AJESH.N.A a bonafide student of Department of Management Studies

of VEL’S Institute of Business Administration, would like to declare that the

project entitled “ A STUDY ON HUMAN RESOURCE DEPARTMENT”in

partial fulfillment of Master of Business Administration Course of the VEL’S

University is my original work.

Place: Chennai AJESH.N.A

Date: 22/07/2011 REG.NO.10301103

ACKNOWLEDGEMENT

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It is my great pleasure to regard my deep sense of gratitude to honorable

Chancellor Dr. ISHARI.K.GANESH Ph.D., Dean Dr. P. GOVINDARAJAN

Ph.D., VEL’S University, Chennai for the patronage and all facilities offered to

complete the project successfully

I like to thank Ms.S.PREETHA, Professor and Head of the Department of

Management Studies, for the encouragement and guidance to do the project

effectively.

My sincere thanks to MS. PREETHA Lecturer, Department of Management

Studies, VEL’S Institute of Business Administration, my internal guide for guiding

me from the day thought began till the day the study is completed. The

tremendous support and encouragement she has given to this study in the form of

ideas, selecting the topics, insight into conducting the research and final report is

commendable.

I would like to extend my very special thanks and gratitude to

MR.KARTHIKEYAN HR who gave the opportunity to do the project in their

concern.

I also thank all faculty members of Department of Management Studies, VEL’S

Institute of Business Administration, Chennai for giving the necessary support in

all forms whenever I needed them.

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TABLE OF CONTENT

SL NO CHAPTER NO TITLE PAGE NO

1 INTRODUCTION

2 COMPANY PROFILE

3 GROUP VISION AND MISSION

4 CORE VALUES

5 ORGANIZATIONAL STRUCTURE

6 OBSERVATIONS AND DEPARTMENT ANALYSIS

7 FINDINGS

8 RECOMMENTATIONS

9 SUGGESTIONS

10 CONCIUSION

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Introduction

This project aims at creating a practical knowledge, experience and exposure for

the students by giving an opportunity to know, observe, and learn the nature,

vision, objectives and functioning of an organization and the activities in the

organization. This would enable me to get a practical and real time feel of the

various aspects of an organization and relate it to the concepts and theories studied

so far in the class room. This exercise would enable the future managers to face the

challenges lying ahead. It also enables to create a good relationship with the

officials.This project aims to know about to cover all the departments in the

organisationand its functions.

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COMPANY PROFILE

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Pantaloon Retail (India) Limited, is India’s leading retailer that operates multiple retail

formats in both the value and lifestyle segment of the Indian consumer market. Future Group, led

by its founder and Group CEO, Mr. Kishore Biyani, is one of India’s leading business houses

with multiple businesses spanning across the consumption space. Future” – the word which

signifies optimism, growth, achievement, strength, beauty, rewards and perfection. Future

encourages us to explore areas yet unexplored, write rules yet unwritten; create new

opportunities and new successes. To strive for a glorious future brings to us our strength, our

ability to learn, unlearn and re-learn, our ability to evolve. The company’s leading formats

include Pantaloons, a chain of fashion outlets,  Big Bazaar, a uniquely Indian hypermarket chain,

Food Bazaar, a supermarket chain, blends the look, touch and feel of Indian bazaars with aspects

of modern retail like choice, convenience and quality and Central, a chain of seamless

destination malls. Some of its other formats include Brand Factory, Blue Sky, aLL, Top 10 and

Star and Sitara. Future Value Retail Limited is a wholly owned subsidiary of Pantaloon Retail

(India) Limited. This entity has been created keeping in mind the growth and the current size of

the company’s value retail business, led by its format divisions, Big Bazaar and Food Bazaar. 

The first Pantaloons was opened in Gariahat in 1997. Over the years, it has undergone

several transitions. When it was first launched, this store mostly sold external brands. Gradually,

it started retailing a mix of external brands while at the same time introduced its own private

brands. Initially positioned as a family store, it finally becoming a fashion store with an

emphasis on 'youth' and clear focus on ‘fresh fashion’. The company follows basket of Indian

customers. In the lifestyle segment, the group operates Pantaloons, a fashion retail chain and

Central, a chain of seamless malls. In the value segment, its marquee brand, Big Bazaar is a

hypermarket format that combines the look, touch and feel of Indian bazaars with the choice and

convenience of modern retail.

Pantaloon Retail (India) Limited, is a large Indian retailer, which is part of the Future Group,

and operates multiple retail formats in both the value and lifestyle segment of the Indian

consumer market. Headquartered in Mumbai, the company has over 1,000 stores across 71 cities

in India and employs over 30,000 people , and as of 2010, it was the country's largest listed

retailer by market capitalization and revenue .With effect from 1 January 2010 the company

separated its discount store business, which includes the Big Bazaar hypermarket and the Food

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Bazaar supermarket businesses, into Future Value Retail Ltd., its wholly owned subsidiary, so

that the company may be listed independently .The company’s brands include Pantaloons, a

chain of fashion outlets, Big Bazaar, a hypermarket chain and Food Bazaar, a supermarket chain.

Some of the company's other regional brands include, Depot, Shoe Factory, Brand Factory, Blue

Sky, aLL, Top 10 and Star and Sitara.A subsidiary company, Home Solutions Retail (India)

Limited, operates Home Town, a large-format home solutions store, Collection i, selling home

furniture products and E-Zone focussed on catering to the consumer electronics segment. As a

focussed entity driving the growth of the group's value retail business, Future Value Retail

Limited will continue to deliver more value to its customers, supply partners, stakeholders and

communities across the country and shape the growth of modern retail in India.Pantaloons takes

its promise of 'fresh fashion' very seriously making available to its customers the latest in fashion

every week!

Today, the fashion store extends to almost all the major cities across the

country. Pantaloons has established its presence with stores not just in the metros, but also in

smaller towns. Pantaloons stores have a wide variety of categories like casualwear, ethnicwear,

formalwear, partywear and sportswear for Men, Women and Kids. While retail forms the core

business activity of Future Group, group subsidiaries are present in consumer finance, capital,

insurance, leisure and entertainment, brand development, retail real estate development, retail

media and logistics.

Headquartered in Mumbai the company operates over 16 million square feet of retail space, has

over 1000 stores across 73 cities in India and employs over 30,000 people. The company

operates 148 Big Bazaar stores, 169 Food Bazaar stores, among other formats, in over 70 cities

across the country, covering an operational retail space of over 6 million square feet.

Pantaloon Retail is the flagship company of Future Group, a business group catering to the

entire Indian consumption space.Pantaloons retail India limited which I have worked is in

Chennai near mount road spencer plaza second floor 2nd phase

All Pantaloons stores reflect the new ideology -- Fresh Feeling, Fresh Attitude, Fresh

Fashion. The stores offer fresh collections and are visually stimulating thanks to appealing

interiors and attractive product display! The Hon’ble High Court of Judicature at Bombay, vide

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its Order dated August 24, 2010, has approved the Scheme of Arrangement between Pantaloon

Retail (India) Limited (‘PRIL’ or ‘the Company’) and Future Mall Management Limited

(‘FMML’) and Future Merchandising Limited (‘FML’) and their respective Shareholders and

Creditors (‘the Scheme’) under Sections 391 to 394 read with Sections 78 and 100-103 of the

Companies Act, 1956

The company is present across several lines of business which have various formats (stores) Plywood, The Dollar Store

Fashion - Pantaloons, Central, aLL, Brand Factory, Blue Sky, Top 10, Fashion Station,

Big Bazaar, Lee Cooper

General Merchandise - Big Bazaar, Shoe Factory, Navras, Electronics Bazaar, Furniture

Bazaar, KB'S FAIR PRICE

Electronics - eZone, Electronic Bazzaar, STAPLES (JV)

Home Improvement - Home Town

Furniture - Collection i, Furniture Bazaar, Home Bazaar

E-tailing (Online Shopping) - www.futurebazaar.com

Books & Music - Depot

Leisure & Entertainment - Bowling Co., F123, TGIF (Thank God it's Friday!)

Telecom & IT - Gen M, M Bazaar, M-Port, ConvergeM, Future Axiom, T 24 (in alliance

with TATA Teleservices)

Consumer Durables - Koryo, Sensei, IPAQ

Service - E Care, H Care , Design & Service

Malls - Central (Bangalore, Hyderabad, Pune, Mumbai, Vadodara, Gurgaon, Indore,

Ahmedabad)

Investment & Savings - Insurance: ULIP, Pension, Endowment etc.

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Company Timeline

1987 Company incorporated as Manz Wear Private Limited. Launch of Pantaloons

trouser, India’s first formal trouser brand.

1992 Initial public offer (IPO) was made in the month of May.

1997 Pantaloons – India’s family store launched in Kolkata.

2001 Big Bazaar, ‘Is se sasta aur accha kahi nahin’ - India’s first hypermarket chain

launched.

2002 Food Bazaar, the supermarket chain is launched.

2007 Future Group crosses $1 billion turnover mark.

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GROUP VISION

FUTURE Group shall deliver Everything,Everywhere,Everytime, for every Indian Consumer in

the most profitable manner.

GROUP MISSION

We share the vision and belief that our customers and stake holders shall be served only

by creating and executing future scenarios in the consumption space leading to

economic development.

We will be the trendsetters in evolving delivery formats,creating retail reality,making

consumption affordable for all customer segments for classes and for masses.

We shall infuse Indian brands with confidence and renewed ambition.

We shall be efficient,cost-conscious and committed to quality in whatever we do.

We shall ensure that our positive attitude,sincerity,humility and united determination

shall be the driving force to make ussuccessful.

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CORE VALUES

INDIANNESS : Confidence in ourselves

LEADERSHIP : To be a leader, both in thought and business

RESPECT & HUMILITY : To respect every individual and be humble in our conduct

INTROSPECTION : Leading to purposeful thinking

OPENNESS : To be open and respective to new ideas, knowledge and information

VALUING & NURTURING RELATIONSHIPS:

To build long term relationships

SIMPLICITY & POSITIVITY : Simplicity and positivity in our thought,business and auction

ADAPTABILITY : To be flexible and adaptable to meet challenges

FLOW : To respect and understand the universal laws of nature

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OBJECTIVES OF THE STUDY

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OBJECTIVES OF THE STUDY

PRIMARY OBJECTIVE:

To study about the HR DEPARTMENT functions of PANTALOONS

To know about the organization

To understand the organizational structure

To know the functioning of the various departments

To know the quality standards

To observe the activities

SECONDARY OBJECTIVE:

To study the overall management of PANTALOONS RETAIL IND LTD

To give valuable suggestion towards PANTALOONS RETAIL IND LTD

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SCOPE OF THE STUDY

Indian Retail Sector have emerged as a most dynamic and fast pace industries with immense

competition. Retail Organization is aggressively adopting, innovating marketing strategies to

attract customers. Many players are trying to recreate the ambience and experience of foreign

shopping malls and are providing wide product range, quality and value for money to create a

memorable shopping experience. Retail outlets are offering different kinds of promotional

scheme and discount to enhance sales. However, it is still to find out at what customer are

accepting this innovation and what they perceive about it. Thus, this study was conducted at

Organizational Retail Outlet, which was in MOUNT ROAD , to find out how the various

promotional schemes and the Organizational structure from this outlet.

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ORGANIZATIONAL STRUCTURE OF PANTALOONS MOUNT ROAD

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STORE MANAGER

ASSISTANT STORE MANAGER

DEPARTMENT MANAGER

HR MANAGERADM MARKETING MANAGER

SALES MANAGER

CASHIER

INFO MANAGER

TEAM LEADER

TEAM MEMBER

ADMINISTRATION MANAGER

MAINTENANCE

HOUSE KEEPING

SECURITY

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OBSERVATION DURING THE STUDY

&

DEPARTMENT ANALYSIS

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DEPARTMENTS IN PANTALOON INDIA LTD:

1. HUMAN RESOURCE DEPARTMENT

2. ACCOUNTS DEPARTMENT

3. MAINTENANCE DEPARMENT

4. FINANCE DEPARTMENT

5. SYSTEMS DEPARTMENT

6. LOGISTICS DEPARTMENT

7. MARKETING DEPARTMENT

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HR DEPARTMENT IN PANTALOONS

1. Recruitment Process

a. Advertisements.

b. Conducting intervies in the job fair

c. Scrutinise and shortlist the applications received.

d. Send interview call letters/mails as required.

e. Conducted Interviews through panels.

2. Joining Formalities:

a. Joining formalities.

b. Preparation of Appointment Advice and intimating the same to other

departments.

c . Co ordinating to get Employee ID Cards.

d. Handing over the New hire to the concerned HOD/Manager.

3. Employee Personal File Maintenance:

a. They Opening new file and Closing the Resigned employee’s File.

b. Make sure all Employee files are maintained safely .

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c. Make sure all personal records are available in the files.

4. Confirmation Formalities:

a. Intimating the concerned HOD/Manager about the due dates

for confirmation.

b. Conducted Confirmation Appraisals

c. Co ordinating to set Quality Objectives for each job profile.

d. Ensuring updation of the existing Job Profiles.

e. Processing the Confirmation.

5. Training And Development:

a. Conducting Induction Training for new hires.

b. Conducting External and Internal Training Programs.

c. Maintaining the Training Records.

d. Training Feedback.

6. Employee Relation:

a. They having formal and Informal counselling with employees.

b. Preparing Calendar of monthly recreation to motivate

employees.

c. Handling Corporate Medical Insurance.

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8. Report Generation:

a. Generating and analyzing Employee Attrition Reports, Training

Evaluation, and Manpower Status.

b. Weekly and monthly recruitment reports

c. Report generation of Pre appraisal, Appraisal and Post

Appraisals.

d. Salary Details Reports to Accounts Department.

9. Exit Formalities:

a. Conducting Exit Interviews.

b. Preparing Exit Interview Summary.

e. final settlement had done properly.

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MARKETING

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Major Milestones

1987 - Company incorporated as Manz Wear Private Limited. Launch of

Pantaloons trouser, India’s first formal trouser brand.

1991- Launch of BARE, the Indian jeans brand.

1992- Initial public offer (IPO) was made in the month of May.

1994- The Pantaloon Shoppe – exclusive menswear store in franchisee format

launched across the nation. The company starts the distribution of

branded g arments through multi-brand retail outlets across the nation.

1995- John Miller –Formal shirt brand launched.

1997- Pantaloons – India’s family store launched in Kolkata.

2001- Big Bazaar, ‘Is se sasta aur accha kahi nahin’ - India’s first hypermarket

chain launched.

2002- Food Bazaar, the supermarket chain is launched.

2004- Central – ‘Shop, Eat, Celebrate In The Heart Of Our City’ - India’s first

seamless mall is launched in Bangalore.

2005- Fashion Station - the popular fashion chain is launched

aLL – ‘a little larger’ - exclusive stores for plus-size individuals is launched

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2006- Future Capital Holdings, the company’s financial arm launches real estate

funds Kshitij and Horizon and private equity fund Indivision. Plans forays

into i nsurance and consumer credit.

Multiple retail formats including Collection i, Furniture Bazaar, Shoe Factory, EZone, Depot and

futurebazaar.com are launched across the nation. Group enters into joint venture agreements with

Generali.

Pantaloons Embarks On Its ‘Next Gen’ Journey

Pantaloons, India’s leading fashion retailer, a part of Future Group, today achieved a significant

milestone with the launch of the 50th store at Ambience Mall, Vasant Kunj Delhi. This marks the

entry of Pantaloons store with a new ‘avatar’ that gives it high end concept feel with colourful

and bright interiors.

Fight Inflation, Win with Big Bazaar

Big Bazaar, certified by AC Nielsen as the only modern retail format where price change has

been minimal over last one year announces its fifth edition of ‘Mahabachat’, the 5-day annual

shopping festival across its 134 stores in the country.

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CULTURE

Passion for Retail is why we are here.

At Pantaloon Retail, Empowerment is what you acquire and Freedom at Work is what you get.

We believe our most valuable assets are our People. Young in spirit, adventurous in action, with

an average age of 27 years, our skilled & qualified professionals work in an environment where

change is the only constant.

Powered by the desire to create path-breaking practices and held together by values, work in this

people intensive industry is driven by softer issues. In our world, making a difference to

Customers’ lives is a Passion and performance is the key that makes it possible. Out of the Box

thinking has become a way of life at Pantaloon Retail Retail and living with the change, a habit.

Leadership is a value that is followed by one and all at Pantaloon Retail. Leadership is the

quality that motivates us to never stop learning, stretching to reach the next challenge, knowing

that we will be rewarded along the way. In the quest of creating an Indian model of retailing,

Pantaloon Retail has taken initiatives to launch many retail formats that have come to serve as a

benchmark in the industry. Believing in leadership has given us the optimism to change and be

successful at it. We do not predict the future, but create it.

At Pantaloon Retail you will get an opportunity to handle multiple responsibilities, and therein,

the grooming to play a larger role in the future. Work is a unique mix of preserving our core

Indian values and yet providing customers with a service, on par with international standards.

At Pantaloon you will work with some of the brightest people from different spheres of industry.

We believe it’s a place where you can live your dreams and pursue a career that reflects your

skills and passions

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1. SYSTEMS DEPARTMENT

Maintaining the book of accounts.

Maintenance of SAP.

Maintenance of COMPUER .

2. ACCOUNTS DEPARTMENT

Theh Preparing the final statements.

Budget paper preparation of statement of wages, salaries etc,

Maintenance of investment records.Supplying and aiding management with details relating to financial state of affairs of the company

3..LOGISTICS DEPARTMENT

Shifting the loads Loading

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FINDINGS

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FINDINGS

Old records can be maintained.

High competition between pantaloons and Lifestyle.

Creating new strategies to CONTINUE no. 1 in Retail market.

Good rapport with all the employees.

Good funsone.

Free tea snacks for staff.

EDC offer card to employees.

As welfare measure birth day celebration held in the back office.

All birth day babies all greeted with birth day card and chocolates.

A training program is conducted to all management and worker staff every month last

week.

Supply chain efficiency.

Brand portfolio management.

Quality of human resource management

More scraps and materials are wasted.

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RECOMMENTATIONS AND SUGGESSIONS

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1. The Company should keep a track on the staff members to know whether the facilities

provided by them are utilized for the relevant purposes & not for their personal uses.

2. Regarding the department the Company should lock the phone lines instead of the

phones when a person leaves the seat.

3. To use parental control software to lock the unnecessary websites.

4. Similarly the Company should make conveyance service agreement with regard to ups,

floor cleaning, pest control, building maintenance etc.,

5. The working environment should be improved to make the staff member feel happier.

6. Financial assistance could be designed in such a way so as to improve the facilities given

to the employees which in term improves the efficiency of the employees.

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SUGGESTIONS

Maintenance of the department at least every week.

Old scrap files to be disposed.

New strategies to be implemented soon.

Increase in overall stocks.

Lightning efferts should be changed

Digital display of the offers available for more sale

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During this summer intenship I have done many activities in HR departments which are as follows.

What I have done in the company

I have prepare the attendance for March, April, may and June for the Employe .

Prepared pay role for March, April, may and June.

Attended the job fare and Study how to recruit the candidates for job and how to short list

them.

Study the method for preparing the offer letter and appointment letter.

Prepare 6 offer letter and 3 appoinment letter for the new joinies

Study about the EOSS (end of the season sale) and how it is

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CONCLUSION

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CONCLUSION

I conclude by saying that the organization has a good manpower and well executed plans . And

this can be only accomplished by the overall employees tafe can maintain the world no. 1 as

now. This helped me to gain practical knowledge of department and their responsibility towards

the employees, to train and develop them for better sales.

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