042912 - form sem day 2 minutes

8/2/2019 042912 - Form Sem Day 2 Minutes

1/11

Form Sem Day 2 MinutesSunday, April 29, 2012

9:53 AM 2:30 PM

Committee Presentations

Operations

LogisticsPurpose and Performance indicators By end of summer sem, identified venue for log needs:

o 1st week: Identification of log needso 2nd week of may: gathering reservation requirementso 3rd week: reserve

All essential materials and equipment are sufficient and present during the eveno By 2nd week of June

Provide enough man powero

Gather dedicated memberso People have their own set of volunteers Hopefully no technical difficulties Execute contingency plans Equipment returned without damage

Event Logistics suggestionsPOGA Venue: Leong Hall roof deck (no pillars, different layout. Problem: offices under.)

Foster Family Picnic Cervini Field Concern: What if it rains?

Welcome Dinner Food clearance!!!

Amazing Race Multiple venues NEED FOR EARLY MADE PLANS. Walkie talkies! (make sure early!!!) Where do you ask for mud crawl pit?

Sig sheet signing Field. Problem: RAIN!

Solemn Night Rec room Iba siguro ang feel if open area

Salubong Quad and Recroom Bonfire? - have contact.

Suggestions: Make a specific deadline Venue for talent night rehearsals: reserved 16 rooms and first come first serve Venue for FCC HQ, hopefully. For easy distribution of sig sheets and processing sessions ALL EVENT HEADS MAKE A VENUE PROPOSAL BY MAY 2.


2/11

Doc and PubDocumentations 6 photogs, 3 events each. In charge of photographers BY EVENTS (Promos and event) and BY DAYS VIA SIGN UPS Protocol (submission, editing, deadline Watermark

**Example of Protocol for volunteers FB group admins! Dropbox/Minus Sign up sheets for shifts

Publication 1-2 helpers Print sig sheets before first week of OrSem 220 freshies x 5

Suggestions:

Video of events, esp for Salubong video.

FCCCalendar of EventsPerf indicators Prepare HITs and Heroes Be able to oversee FCC during the entire ORSEM Provide welcoming environment

Hits and Heroes training 9AM - 4:30 in Aerie Responsibilities, manual, assignment of FCC HQ, discuss each event, Sir Tats: how to do a

processing session?First encounter Gabi of Sunday College OrSem, 7,8,9. 10 - Encounter with FCC: SUNUD-SUNOD! Too tiring?

Foster Picnic 2 hours, 4-6 PM. Potluck of fosters. Standardization of food? Clusters of rooms/for fosters

Talent night practices FCC HQ

**MANUAL contentsHeroes and HITs pairing: Per course, per school, personalityMedics training for heroes and hits!Manual printing - one week before c/o nina. JUNE 1.


3/11

PromosMedium of PromotionsPOSTERS All 4 halls, EDSA walk Tarps: 1 cerv field, 1/2 in LS

WEB Needed: 1 main, 1 per event, 1 consolidated COUNTDOWN. (but how?)

VIDEOS To be made viral Encourage use of videos because they seem enticing VIDEOS NEEDED

o A-Film - for pogao ORSEM Teaser - Composed of events and what to expecto Salubong video - summary of events

SOCIAL NETWORKING FACEBOOK

o Event page for important eventso Facebook groups for freshmen TWITTERo Get OrSem trending

RAIDSo DORM AREA.o Flash mob (during sig sheet?)o "Push to Add Drama" --> BAKA MAS MARAMI PA YUNG MAGPERFORM

OUTDOOR ADVERTISING 3d letter, graffiti wall, entrance to Cervini Field, rotundas, etc. NOTICED EASILY

OWN WEBSITE? Own domain name? Everything is posted there Encourage people to view it

Tell everyone to talk about event Coursed through heroes and hits

SHIRTS Design! 4 types: core, heroes & hits, freshmen, upperclass

ORSEM PRIMER Sneak peek on dorm life

Expenses Posters, tarps, primer, t-shirts, outdoor ads materials, miscellaneous fees

Pub, log and other needs Printing of posters and tarps, primer, t-shirts, reservation of lampposts/boards, set-up of other

promo materials, ORSEM filmTimetable:1st week of May - concept and formulation of logo and elements; general design/concept for allpromotional materials.May 2 - First draft submissionMay 6 - start of submission of requests from events for promotional mat'ls


4/11

May 7 - final logo?2nd week - concept for promo materials3rd week - concept of A-Film, planning for operations, concept and design for t-shirt (EARLIER!)May 23 - primer printingMay 25 - Release of posters and other promotional materials; script and casting of A-FilmLast week of May and 1st week of June - shooting and editing of A-film and other teaser videos; set-up foroutdoor ads and bulletin board

June 4 - printing of posters and IDsJune 11 - printing of shirts (EARLIER, probably 3rd week of May for freshies, Heroes and Hits, Core. This isfor upper class.)

June 12 - A-film Premier

Suggestions:Profile pictures ng core!Circle thing in Gonzaga for promo

A-Fair 3D letters

Medics

First aid Training Heroes and HITs Volunteers - need a lot!

Medical Kit for volunteers and H&H Canvassing

First aid manualMedics ID - for visibilityMedics stationContact for LS in case of fatal cases

Events:POGA: 3 volunteers

Welcome Night: 1SigSheet: 1. Per hour basis. (add more, especially with past cases of fainting, etc.)Solemn night: 2.Salubong: 1 for starting venueFoster picnic: 2OrSem Party: 3?

Amazing Race: DEPLOY EVERY ONE. AT LEAST ONE FOR EVERY STATION.

Finance: For kits and manualTo do: Include volunteers for dry run! Plan for manual by 2nd week of may

Advance walkie talkie and bike needs


5/11

MarketingPerformance indicators: Sponsors Marketing needs Resources

1st week Marketing team (5-7 from MaFiA) Communicate with event heads for marketing needs Make MOA, finish by next meeting List of marketing needs of event Prospect list (list from Mafia - contacts)

1st week Google Docs - sponsorship updates ARSA Orsem primer for sponsors

2nd-4th week of May Find sponsors Communicate with log/event heads/promos Update weekly Start processing sponsor's gate passes and FQA

June Finalize Take care of sponsor needs Selling x-deals and ORSEM merchandise (?) Communicate with promo, log, and event heads

Things with promo AS EARLY AS POSSIBLE!After ORSEM

Send documentation to sponsors if they ask (with doc and pub)Concessionaires:Sig sheet signing and ORSEM party - coordinate with seniors (Mexican feel party)

FinancePreparation: Outline of orsem events Shirts

POGA Budget for venue and sound sys (add decors)

Sig sheet signing Simple colored UP printing for discount Distribution to other printers Tents

Amazing Race Idea: Dorm trivia/Facts; Codes for each station Materials, Emergency, Venues

Salubong Idea: Basaan event Food, props, sound system, tribu (drums), big bonfire

ORSEM party (Seniors!)


6/11

SecretariatPerformance indicators Info within core team is shared especially to concerned people Information regarding the freshmen are made available to everyone needing it Minimal to no problems in handling of name tags, IDs, sig sheets, etc.

Responsibility to core Taking down minutes (At most one day after the meeting) If absent, please try to update yourself ASAP at least using the minutes Accomplishing contact info database (done; incomplete) Updating schedules for activities Knowing members reasons for missing meetings (Inform at least through text if not attending and

why)Freshmen info Finalizing list of freshmen in preparation for OrSem Name Tag and Foster System Gathering data by check-in; diet concerns (for dinner events and health conditions for Amazing

Race)FCC GroupingsName Tags

Core Team and Volunteer IDs Submit list of volunteer as soon as finalized! Printing on or before 1st week of classes

Suggestions:IDs - general na lang. VOLUNTEER para no committee in particular, esp. kung nagdodoble.Online sign ups - would you like an orsem shirt? Would you like to volunteer? Would you like to be inthe sigsheet?Problem: May doble dobleUPPERCLASS GA SIGN UPS?FINISH FOSTERS BY SUMMER FOR PICNIC

Finance (Take 2!!)Docu - canvassing for printing servicesPromos - postersPOGA one main tarpaulin is enough Venue fee can be waivered

Amazing Race Simple materials para hindi mahal

Salubong Drums are expensive Cheap performer!

Solemn Night Candles and ribbons

Promos Posters and tarps

Budget allocation

DELIVERABLES BY WEDNESDAY!!! Posted in groups.


7/11

Events

SalubongFlow:FINAL FCC ProcessingSilent DinnerDrum TaskObstacle CourseBehold ARSA

Final FCC Processing FCC heads, Hits and Heros Log, Docu, Secretariat (Ballots for printing; with templates)

Silent Dinner FCC heads, Hits and Heroes, Sir Tats Venue: RECROOM. Pano kung wala na?

Obstacle course Hits and Heroes, Salubong Volunteers Cervini Log, Doc and Pub, Mktg, Medics Spiderman*, Arrange by height, Jungle Crawl*, Nips Test*, Interview (

Behold ARSA Salubong volunteers, Top 4, CB Cervini Quad Log, Doc and Pub, Promos

IMPROVEMENTS: Freshmen-Upperclassmen Interaction: Upperclass disseminated through the floors LCD videos Obstacle course

Booths

Dry run: usually during Solemn night, with hits

Solemn NightObjectives Chance for freshmen to Relax and be calm. Remove notion of it being religious.

Preferred venue: UD Roofdeck or Cervini Field. If possible, dorm is pitch black

Program FlowThe Silent Journey. Freshies walk to venue in complete silence while holding a candle. (Accidents!!!)Invocation: spiritual dance or song

Intro is about how world is dark and full of strangersInter-FCC sharing. Write words or phrases (confessions) that make them feel sad/anxious/afraid/etc as ofthe moment.Confession Pot. Papers are placed in a confession pot and speaker reads it.GETTING TO KNOW YOU - Freshies sit in 2 big circles. One big and one outer circle.Candles off, lights on.

Video talkRibbon passing: symbolism, stickers?Cranes


8/11

Approx. 2 hours and 25 minutes

Problems: Accidents Not enough light If outdoors, electrical stuff is hard.

Things needed: CANDLES Alternative light source Ribbons Stickers? Confession pot Small pieces of paper Sound sys

Estimated expenses Candles, ribbons, papers, token

Suggestions: "getting to know you" idea is nice but very time consuming. Focus more on the FCC sharing. Good idea behind event Change cranes

Amazing RaceGoals:

- Stronger relationships with FCC and their heads- Teamwork- ARSA Pillars

Plans:- 9-10 Stations(Excluding rest stations)- Add auxillary events. i.e if they see person who can't walk crossing the pedestrian lane. Bonus

points for extending help --> "concept of service"- Start no later than 7:30, before 11:30- People 35 volunteers!!

Some stops Human board game/food station Toothpick polo Pass the "person" 2 Mind Challenging Games MUD CRAWL

Mud Crawl Dilemma Chance it will be cancelled Alternatives?Event ender Last year: fashion show This year:

o Fashion Show againo Embarrassing dance with upperclasso Other?o Scrap it offo Use as backup in case of storm


9/11

New idea: Monetary system Addresses concept of family 1 token they can use during game per player For drinking water, requesting medical help If they run out of coins, one returns to the base

o PROBLEM: medical assistance???Tie UpsLog A LOT OF FIELDS

Medics Safety issues Assignment to stations

Doc and PubFCC Teams!!!

Comments:Monetary system Nice, but limiting

Welcome Dinner and Talent NightVenue: Cervini/Ocampo FieldThemes: Candyland (?)

Random Seating, at least 2 upperclass per tableRegistration: Laptop system @ 5:30Last year's problem: some upperclass get in. If not in the list, not allowed to go in

Talent:Option 1: Solo presentations/ talent contest during dinnerOption 2: Normal presentations (from upperclassmen)Talent Contest: New name. Not just a show, but a competition.

To make freshmen competitive. HITs and Heroes more directly involved.Find connection to the theme?Merge 2 FCCs, 4-7 minutes, max 2 minutes to set up.

Game/Ice Breaker Patterned after Korean Game Show Like Whose Line is It! :))

Talent Show: BE STRICT SA TIME. Dragging eh.

Judges!Suggestion: Ice breaker per table!GCs for winners. :)Challenges for the FCC talents


10/11

POGAJune 12, 2012; 8AM-11AM; MVP RoofdeckObjectives: Orient freshies Invite them to be active What dorm experience is like

Flow Introd Prayer Intro to ARSA Intro of Top 4 and CB Welcoming speech from heads Intro/promo of Upcoming Events c/o Event heads GDs Orsem Video GD Presentation of best bangs and claps over the years Fashion show of Heroes and Hits (plus choreographed dance for Heroes) Announcement of groupings for Talent Night Closing Remarks

Log Venue Stage and sound system Venue dcor LCD projector Megaphones

Ideas and suggestions Surprise mob by hits Heroes in the venue dancing by the time freshies arrive (like college orsem) Freedom wall Ideas for GDs

o 2 truths and a lieo Name gameo Other suggestions?

AuthoritiesGoals: Discipline freshmen Provide guidance Teach dorm values Hand out sanctions

Performance indicators: Reasonability Make a lasting impression

Possible problems: Disrespecting problems: refusal to do a bang or clap ID misuse

Sanctions:Individual quota: additional sigsheet/shame sign; second offense, same and explain


11/11

FCC quota: additional sigsheet, shame sign, FCC partners with quota group; second offense, crawl: entirepartner group.Batch quota: Blackout sigsheet; second offense: watch heroes and hits clean cervini field/drivewayNo sigsheet: Additional sigsheet, 2 quota partners (tie), Shame sign; second offense: additional sigsheet, 2quota partners,

SHAME SIGNS I did not reach quota, BUSY AKO EH. We could have reached quota, WE JUST DON'T TRY HARD I had no sigsheet to submit

CostumesPoorly made: Tie a big ribbon on the person to accentuate the costume; second offense: batch apologyNo costume: NO SIGSHEET SIGNING ON THAT DAY.

ID: Back to back ID, second offense: FCC all uses back to back IDDisrespect: Violator chooses hero to crawl and do a public apology (to FCC group); Authorities scold Top4, heroes and hits

CHANGES:My freshman/freshmen didn't reach quota, BUSY SIYA/SILA EH. I FAILED AS A HERO

042912 - form sem day 2 minutes

Documents