0202 implementing digital billing for mexico-a real-life business solution

Implementing Digital Billing for Mexico A Real-Life Business Solution! Opal Melendez Cooper Industries

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Real Experience. Real Advantage.

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MANUFACTURING

SALES

Manufacturing: Australia Brazil Canada China Colombia France Germany Greece Hungary India Korea Mexico Netherlands Norway Romania Saudi Arabia Singapore Spain Taiwan Tunisia UAE United Kingdom United States

Cooper Manufactures In 23 Countries, Sells In ~100, and has 26,000 Employees Worldwide

Global Footprint and Scale (~$5.5B Total Sales)

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Crouse-Hinds $1,000+/- million Market Size: $28B

Power Systems $1,300+/- million Market Size: $40B

Safety $600+/- million Market Size: $8B

Energy & Safety Solutions Market Size

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Bussmann $650+/- million Market Size: $24B

Lighting $1,100+/- million Market Size: $10B

B-Line $400+/- million Market Size: $19B

Wiring Devices $350+/- million Market Size: $17B

Electrical Products Group Market Size

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Learning Points

Understand your billing process

Identify custom requirements early

Involve key user groups and IT teams early in the process

Review Key OSS notes

Understand the configuration and development required for a successful outcome


[ Cooper Mexico Locations

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[ Project Background SAT Mandate: As of January 1, 2011, all invoices with a total

value greater than $2,000.00 MXP should be produced electronically with digital seal

SAT = Servicio de Administracion Tributaria

One Cooper Mexico division had already implemented the solution using an external software vendor

Process was manual and cumbersome

Vendor support was not reliable

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[ Project Background Cont’d

Other Mexico plants needed the same functionality

Mexico divisions submitted RFC’s

Cooper Upgrade to SAP ECC 6.0 Upgrade

Cooper Implemented SAP PI

Decision was made to implement in-house

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[ System Landscape

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[ Implementation Stakeholders

Business Champion

Functional Project Manager

Development Team

SAP BASIS Team

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[ Implementation Stakeholders Cont’d

Network and Web support

PI Support Team

Billing and Finance Users

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[ Cooper Project Timeline

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Project Start Requirements

and Documentation

Development and Unit testing

Quality Testing and User

Acceptance Go-Live Stabilize System Project

Complete


[ SAP Requirements

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SAP ECC 6.0

SAPGENPSE and SAPCRYPTOLIB

INVOIC02 IDOC Extension

SAP Process Integration Engine (PI)


[ SAP OSS Notes

1300880 – Steps to convert and import the PSE files

1528021 – Configuration in IMG

1303712 – Additional configuration

1301160 – Official document numbering for Mexico

1318342 – Details on IDOC extension

1296042 – XML file generation with SAP PI

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[ Cooper Requirements

Invoice Form Re-Design Development of Customer-specific Addenda PDF File generation, storage, and posting to web portal Company code and Sales org address sync

Folio number and Invoice number sync

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[ Cooper Requirements Cont’d

Document class customization based on company code IDOC header customization Custom table for Mexican Customs office codes

Save certificate data in BASE64 format in Texts

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[ Cooper Requirements Cont’d

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Save bank information in text for use in output forms Email invoice XML file to customer Send XML file to AS2 customers Use old invoice cancellation procedure in SAP Configure document class to not use date control


[ SAP Configuration

Enter SSF profile parameters for each company code Specify validity of SSF profiles

Specify XML Version for digital invoices

Assign Legal tax abbreviations to account keys

Determine text IDs to store billing document data

Check sources of Original Input Message

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[ SAP Configuration Cont’d

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Maintain document classes

Assign document class to document types

Maintain number groups

Maintain number ranges

Assign number range to company code

BAdi for document class changes

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Billing types must be configured with the appropriate document type

Add RFC number to Company Code config – OBY6

Maintain Country name texts for all languages used in table T005T (EN, ES, etc.)

Billing document reference number must contain the Series-Folio Number (VBRK-XBLNR, i.e.. A-001297)

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[ SAP Invoice

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[ SAP Invoice Cont’d

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[ Invoice IDOC Extension

Extend INVOIC02 IDOC type

Changes required to EXIT_SAPLVEDF_001 Call function module IDMX_DI_CHECK_INVOIC

Changes required to EXIT_SAPLVEDF_002 Call function modules IDMX_DI_CHECK_INVOIC and

IDMX_DI_SD_DATA_EXTRACT Any other changes required to customize the IDOC

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[ Invoice IDOC Extension Cont’d

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[ Invoice IDOC Extension Cont’d

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[ Output Form Changes

Add Digital Seal

Add Original Input Message

Add Bank Information

Add RFC Image to document header

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[ Output Form Changes Cont’d

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[ SAP PI Interface

Need developer experienced in JAVA

Receiver port on partner profile record

IDOC data must be mapped directly to XML fields

XML format is provided in OSS Note 1296042

Addenda information must be included in the IDOC

Output generation

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[ XML File Output

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[ PDF File Output

Invoice Output conditions set up in SAP as Archive Only

PDF file saved on IXOS Archive server

Batch job accesses the PDF files on IXOS and downloads them to the UNIX server every 10 minutes

Files are transferred via FTP to Web server where they are stored on the portal

Customers access their invoice PDF files via secure login to the Web portal

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[ Monthly Report

SAP delivered standard report IDMX_MONTHREPORT

Report is run monthly for each company code and sent to the SAT

Contains a list of all the folio numbers used up during that month

Option to create a text file

Text file is in the format required by the SAT

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[ Monthly Report Cont’d

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[ Monthly Report Cont’d

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Return on Investment

Comply with Mexican government requirements

Integrated solution in SAP

Eliminate need for manual intervention

Eliminate need for third-party vendor support

Prepares Cooper to receive vendor invoices with CFD Improved level of customer service


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Key Learnings

Get your key users and stakeholders involved early

Assemble your project team and communicate goals

Identify any non-standard process early Be familiar with all relevant OSS notes

Test, Test, and Test some more!

Be prepared for Change


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Questions?


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0202 implementing digital billing for mexico-a real-life business solution

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cooper mexico division

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