[ We are all OneMontclair ]

What OneMontclair Means:• Improving the way we work• Serving our students, colleagues,

and customers better• Enhancing our daily performance• Making our lives easier

[ OneMontclair ]

Goal is to modernize, integrate and streamline the way we do businessFour primary areas:

• Budget and Planning• Finance• Human Resources• Student Services

A Campus-wide Initiative:

[ OneMontclair ]

Why Now? Think Back to 1986• Current systems date from nearly 30 years ago

• Implemented when we had 12,000 students

• New technology will make us more efficient/effective

• Modern business practices will help us be more responsive/competitive

[ OneMontclair ]

OneMontclair:• Requires a team effort

• Builds a foundation for future success and new opportunities for innovation

• Places a high value on the voice of our customers – students and colleagues

• Eliminates many of our daily frustrations

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Organizing Structure

Jack Shannon, ChairEd Chapel, Vice ChairSam Bakane, Executive Director Greg BresslerDon CipulloWillard Gingerich

Judith HainDavid JosephsonKaren PenningtonValerie Van Baaren

ProjectManagement

Software Transition

Student Services

Finance Budget and Planning

Human Resources

Reporting, Research &

Analysis

Portal, Systems

and Security

Campus Readiness

Project Areas

Leadership Team

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Project Areas/LeadersSoftware TransitionCarolyn Ortega

Student ServicesBryan TerryAmy Aiello

FinanceCatherine Rush

Budget and PlanningDavid Josephson

Human ResourcesCatherine Bongo Reporting, Research and AnalysisSteven Johnson Portal, Systems and SecurityJeff Giacobbe Campus ReadinessCharlie Matteis Paula Maliandi

[ OneMontclair ]

Campus Readiness• Great opportunity for positive change

• Change isn’t easy, but we will embrace the challenge

• Focus on:- Education - Communication- Training- Feedback- Engagement

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Timeline

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PRIMARY

AREAS

2012 2013 2014 2015

1stQ

2stQ

3rdQ

4th Q

1stQ

2ndQ

3rdQ

4th

Q1stQ

2ndQ

3rdQ

4thQ

1stQ

2ndQ

3rdQ

4thQ

Budget & Planning

Finance

Student Service

Human Resources

Where Are We Today?Redesigning our business processes:

- Working to better understand the needs of our students, colleagues, and customers

- Assessing the way we do business- Designing new/better ways to do our work- Engaging the voices of our internal/external customers

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Processes Under Review:• Purchasing goods and services• Paying invoices• Reimbursing for travel expenses• Using the P-card• Waiving bids

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Other Activities:• Analyzing our Chart of Accounts

- Building a Chart that meets our customers’ needs and provides the foundation for future reporting

• Creating an informative website• Soliciting bids for project areas

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Communications Goals:• Reach all of our campus community• Provide relevant and timely information• Generate positive response, excitement, optimism • Address concerns, provide answers• Provide education on implementation/transition• Demonstrate the benefits to be gained for all of us

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Important Dates:• Official Project Launch – September 2012• Website Launch – September 2012• Budget & Planning “Go-Live” – Winter 2013• Finance “Go-Live” – Summer 2013• Student Services “Go-Live” – 2015• Budget & Planning “Go-Live” – 2015

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How You Can Help:• Embrace opportunities for positive change• Stay involved, make suggestions, ask questions• Encourage colleagues to participate

in meetings and other project forums

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Contact Us:Email: one-montclair@mail.montclair.edu Paula Maliandi Communications Program Executive 973-655-7900, maliandip@mail.montclair.edu Charlie Matteis Director, Organizational Development and Training973-655-6856, matteisc@mail.montclair.edu

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