© SAP AG

SAP Concepts

SAP University Alliances

Authors Claudia KroliczekStefan Weidner

ProductSAP ERP 6.0 EhP7

LevelBeginner

FocusBasic concepts

Version2.30

Last UpdateJuly 2014

Concepts

Page 4-2

Basic Concepts

Organizational Data

Master Data

Process Data

Documents

Concepts

Page 4-3

Organizational Units

Define the enterprise structure for legal and business purposes

Legal units, plants, warehouses, sales organizations, profit centers

Examples:

- Client• Highest organizational unit• Represents an enterprise consisting of other organizational units

- Company Code• Smallest org unit for which you can maintain a legal set of books

- Sales Organization• An organizational unit responsible for the sale of certain products or

services. • The responsibility of a sales organization may include legal liability for

products and customer claims

Concepts

Page 4-4

Organizational Units

Firm Company

Factory

Warehouse

Sales Organization

Sales Region

DivisionDepartment

Client

Company Code

Plant

Sales Organization

Division

Storage Location

Business Area

SAP Terminology:

Enterprise

Concepts

Page 4-5

Organizational Units in Logistics

Company Code A Company Code B

Plant A

Storage Location 1

Client

StorageLocation 2

Plant B

Concepts

Page 4-6

Organizational Units in Procurement

Purch. Organization C

Company Code x

Plant 3

Company Code y

Plant 2Plant 1

Purch. Organization B

Purch. Organization A central

cross-plant plant-specific

Concepts

Page 4-7

Organizational Units in Sales and Distribution

Sales Organization A Sales Organization B

DivisionBicycles

Company Code

DivisionMotorcycles

DivisionBicycles

Distr. ChannelRetail

Sales Area

Distr. Channel Internet

Distr. ChannelRetail

DivisionBicycles

Concepts

Page 4-8

Organizational Units in Accounting

Controlling Area A

Chart of Accounts x

Company Code 1

CompanyCode 2

Chart of Accounts y

CompanyCode 3

CompanyCode 4

Client

Controlling Area B

Concepts

Page 4-9

Organizational Units in Human Capital Management

Company Code A

Personnel Area x

PersonnelSubarea 1

Client

Company Code B

PersonnelArea z

Personnel Subarea 2

Personnel Area y

Concepts

Page 4-10

Master Data

Static data (master records)

Examples:- Sales

• Customer master records• Material master records• Conditions

Concepts

Page 4-11

Material Master Data - Views

Material Master

Basic Data

Sales Data

Controlling Data

Forecasting Data

Purchasing Data

Mat. Plan. Data

Accounting Data

Storage Data

Quality Data

Concepts

Page 4-12

Material Master Data - Views

Sales Org. UW00

Sales Org. UE00

Client XXX

General Information relevant for the entire organization: Name

Weight Unit of Measure

Sales specific information:

Delivering Plant Loading Grp

Storage Location specific information:

Stock Qty

Storage Loc. FG00

Storage Loc. TG00

Concepts

Page 4-13

Process Data

Dynamic data created during business process

Contain- Organizational level (data)

- Master data

- Situation data

Example: Sales order- Org. units: client, company code,

sales organization

- Master data: customer, material

- Situation data: date, time, person, amount

Concepts

Page 4-14

Documents

Generated data documenting a business process

Represents business process in SAP system

Contains all relevant information from master and process data

Examples:- Sales order

- Purchasing order

- Material document

- Financial document

Concepts

Page 4-15

Document Flow

The document flow and order status feature allows you to find the status of an order at any point in time.

The SAP updates the order status every time a change is made to any document created.